Jean Leavitt has over 10 years of experience providing administrative and graphic design support. She is currently an Administrative Assistant at The Village At Orange, where her responsibilities include managing accounts, communicating with tenants and vendors, and assisting with marketing events. Previously, she held administrative roles at PASSCO Companies and P2F Holdings, where she scheduled meetings, designed marketing materials, and oversaw office operations. She has strong skills in software such as MRI, Microsoft Office, and Adobe design programs.

1. Jean Leavitt
Administrative Assistant
Orange, CA 92867
jleavittdesigns@hotmail.com - (714) 400.8819
Office management, Property Management, Personal Assistant to GM, Customer Service, Graphic Design
skills
Willing to relocate to: Salt Lake, UT
Authorized to work in the US for any employer
WORK EXPERIENCE
Administrative Assistant
The Village At Orange - Vestar - Orange, CA - September 2013 to Present
• Provide comprehensive support to General Manager and executive level staff.
• Gather financials, accurate sales reports and edit EOM reports.
• Communicate directly to asset manager on all key issues in a timely, accurate manner.
• Prepare and gather information for CAM Auditing and submit annual CAM letters to all tenants.
• Enter all change of address for premise or billing in lease abstracts in SharePoint.
• Gather and prepare all documentation requested for auditing purposes from major tenants and due diligence.
• Manage accounts payables and receivables for daily billing in Avid data software program.
• Monitor property, tenant and vendor certificates of insurance to be kept current for compliance.
• Run Comparative Income statement and prepare monthly accruals to meet the budget for accounting.
• Enter accurate monthly, quarterly or annual sales from tenants as required to report according to their lease
in MRI.
• Set up new tenants with utility companies for new gas, electric or water meters and future service.
• Oversee all basic office operations with ordering supplies, mail collection, FedEx and filing.
• Ensure that all expense reports, check requests, security deposits and other pertinent documents and
procedures are implemented following company policy.
• Enter legal invoice data to spreadsheet for capital and operational matters.
• Assist with Marketing Director on mall events, creating proposals, a monthly calendar, scheduling work orders
and participation for a successful event.
• Schedule vendor appointments for emergency and monthly maintenance of property.
• Created a procedural manual to implement for all office procedures according to company policy.
• Excellent Proofreading skills for all correspondence, final monthly reports and business material.
• Communicate to direct report and asset manager on all key issues in a timely, accurate manner.
• Maintain tenant relationships to ensure overall tenant satisfaction.
Administrative Assistant
The Village at Orange - PASSCO Companies, LLC - Orange, CA - April 2011 to September 2013
Successfully oversaw all front desk procedures including answering phones and taking messages.
• Provided comprehensive support for executive-level staff.
• Handled all invoices of vendors and tenants for AP and AR for The Village at Orange.
• Oversaw property management issues with vendors and tenants at multiple properties.
• Assist Marketing with creating, printing and packaging presentation folders for multiple properties.
• Set up weekly business meetings and planning for executive level participants via Skype.
• Used MRI for input of data and for printing financials for the property and monthly reports.

2. Administrative Assistant/Graphic Designer
P2F Holdings - Seal Beach, CA - August 2009 to September 2010
Coordination, planning, and support of daily operational and administrative functions.
• Provided comprehensive support for executive-level staff, including the President assisting with various
projects.
• Made travel arrangements, providing itinerary, preferences and using corporate travel policies.
• Designed and edited line sheets, business cards, postcards and other marketing business needs.
• Created spreadsheets for monthly inventory tracking, new clothing lines and new products.
• Assisted with As Seen on TV press packets, burn discs, created disc labels and ship samples.
• Planned and scheduled business meetings and luncheons and prepared agenda and distributed it to
participants.
• Prepared the minutes, follow ups and processed correspondence.
EDUCATION
Associate of Science in Graphic Design
ART INSTITUTE OF PITTSBURGH
SKILLS
MRI Software, Microsoft Office, Outlook, Excel, Word, 10 key, Sharepoint, Adobe software Photoshop,
Illustrator and InDesign, Avid, Zoom and Skype. (10+ years)
LINKS
http://www.thevillageatorange.com
http://www.vestar.com
AWARDS
Employee of the Quarter
August 2016
Vestar nominated employee.
ADDITIONAL INFORMATION
Contact information available at request