A two hour Thematic Lecture held the 21st of May at DTU for 65 Ph.D. students about reference management, and in particular Mendeley

1. Reference Management
Jeannette Ekstrøm
jeek@dtic.dtu.dk
Phone: 4525 7416

2. DTU Library, Technical University of Denmark
Is there an easier and more effective way ??

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Agenda
•Why Reference Management?
•Which systems/support are available through
the Library?
– Introduction to Mendeley
– Comparing with features from RefWorks
•Questions

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Why manage your references ?
• When you begin your research, it´s important to record the details of
all the information you find
• You will need these details for accurate referencing, and it will enable
you to locate the information again later
• Reference management software allows you to manage all the
references you need for your papers, reports, essays or thesis
• Keep them in your own personal database or library
– Searching / retrieving a particular reference
– print or save a list of references
– insert citations into your document and automatically produce a
bibliography in whatever style you require

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Diagram developed by and made available from the United Kingdom’s Joint Information Systems Committee (JISC).

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Formality in academic writing
• Academic writing is expected to be precise, semi-formal, impersonal, and
objective
• Parts of a paper
– Titel
– Abstract
– Introduction
– Methods
– Results
– Discussion
– Conclusion
– Bibliography
• Standing on the shoulders of Giants
- therefore documentation and citation is important

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- An example

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- different output style in bibliographies
Nature
Nández, G. & Borrego, Á. Use of social networks for academic purposes: a case study. Electron. Libr.
31, 781–791 (2013).
IEEE
[1] G. Nández and Á. Borrego, “Use of social networks for academic purposes: a case
study,” Electron. Libr., vol. 31, no. 6, pp. 781–791, 2013.
PlosONE
Nández G, Borrego Á (2013) Use of social networks for academic purposes: a case study. Electron
Libr 31: 781–791. Available: http://www.emeraldinsight.com/10.1108/EL-03-2012-0031. Accessed
2 May 2014.
Engineering in Life Sciences
[1] Nández, G., Borrego, Á., Use of social networks for academic purposes: a case study.
Electron. Libr. 2013, 31, 781–791.
American Political Science Association
Nández, Gemma, and Ángel Borrego. 2013. “Use of Social Networks for Academic Purposes: A Case
Study.” Electronic Library, The 31(6): 781–91. http://www.emeraldinsight.com/10.1108/EL-03-
2012-0031 (May 2, 2014).
APA 6th edition – American Psychological Association
Nández, G., & Borrego, Á. (2013). Use of social networks for academic purposes: a case study.
Electronic Library, The, 31(6), 781–791. doi:10.1108/EL-03-2012-0031

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Question
Mendeley or
RefWorks output
styles when
writing and citing

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Ask yourself this ?
• Is building and maintaining a reference database going to
help you get organised?
• Will you benefit from learning how to use a tool like
Mendeley or RefWorks?
• Will it be easier in your work / your research to keep
track of your references
- including writing and citing !
•Only you can decide what will work for you

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Reference management &
Support from DTU Library

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Mendeley
….RefWorks, Endnote via Web of Science,
Reference Manager, Zotero,
Papers, Docear, JabRef, Bibtex ……

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Two Guides with the basics
•Mendeley
– http://libguides.dtu.dk/mendeley
•RefWorks
– http://libguides.dtu.dk/refworks

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DTU and Mendeley Premium Edition
Agreement with Elsevier/Mendeley as of November 2013
• More storage capacity ( 5 GB )
• Ability to create private groups of up to 25 collaborators
• Additional premium features such as Mendeley Suggest
• Adding the OpenURL in order to locate full text – http://sfx.cvt.dk/sfx_local
http://libguides.dtu.dk/mendeley

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Introduction to
www.Mendeley.com

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•Organizing and collecting
documents & references
• Collaboration
interest groups – join, contribute, start up
• Discovery
statistics, recommendations/suggest, inspiration,
searching
•Mendeley & DTU
what is special about Mendeley?

20. DTU Library, Technical University of Denmark
What is Mendeley?

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Reference Management
- generate citations and bibliographies (word,
libre office, latex)
Read and Annotation
- notes, highlights to pdf´s
Add and Organize
- import from research databases,
Collaboration
- in research groups, share documents..
Network and Discover
- search for literature, people and groups
Backup, Sync
- desktop, mobile, tablet

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http://www.mendeley.com/global-research-report/#.UKT3N2ewVhI

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• Independent of platform or browser
Desktop
Web
Mobile
• free “academic software”

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Began in 2008 by 3 Ph.D. students – first launch January 2009

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Organizing and collecting
= documents and references, getting started..

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www.Mendeley.com

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The Mendeley Desktop library

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Web Importer (saves & gets references easily
Some search tools
www.mendeley.com/import
- install Web Importer
By use of drag & drop
( bookmarklet to your
Favorites/Bookmarks) in your
browser

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Synchronise between web and desktop

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Organisation

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To build up your collection

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Free text search or limit by title, author,
year, notes etc.
Filter by authors, tags, publications or keywords
Search and organise / easy to locate documents

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Full text search in PDF documents

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Annotation + highlights

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Citing while writing
- use the Mendeley cite plugin

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In-text citations i Word + Libre Office

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Citations are formated from selected “output styles”
- And a bibliography is ready in few clicks

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Collaboration
- join, follow or create groups to share
references

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+ provide own professional profil

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Create groups i Mendeley Desktop
Private groups
may share full
text documents
Public/open
groups may NOT

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Share documents in teams/research groups

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Search other “public groups” in Mendeley Web

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Discover -
new research, recommendations, impact

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Search the Mendeley Research Catalog

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Provide link to full text J
Use Open URL to
locate the full text
Add the DTU Link Resolver via ”My Account”
= http://sfx.cvt.dk/sfx_local

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Statistics (total amount of “readers” )

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Mendeley FEED / ALERT / suggest

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Mendeley @ DTU

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DTU numbers from Mendeley

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5 GB free
„storage“
Premium
edition
Mendeley Free Storage

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Learn more via BLOG and Tutorials
Learn new tips + stay
connected by visiting their blog
http://www.mendeley.com/blog/
Watch their tutorial videos on the
website + stay up to date by following
them on twitter + facebook

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Time for Questions and Workshop LIVE

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One specific question
It would be nice to have a
discussion on LaTeX/BibTeX
integration of Mendeley, as this has
always been the area where
Mendeley performed fairly badly,
even though this is probably one of
the top 1-3 priorities for almost all
serious academic writers.

55. DTU Library, Technical University of Denmark
And the extra bonus info I promised ....
• As a DTU Student, Ph.D. Student or employee at DTU you need to login
correct, in order to access licensed materials from Elsevier/Sciencedirect,
Springer, IEEE, ACM ..
You name it, DTU Library got it, hopefully ;-)
• Sometimes you meet these ressources without going through DTU Findit
• If so fill in ..globalproxy.cvt.dk after the base URL, and you will be
promted with your DTU login, and access to full text is provided if it´s a
part of our subscription..
E.g.
• http://www.sciencedirect.com.globalproxy.cvt.dk/science/article/pii/S0
167488913004102

56. DTU Library, Technical University of Denmark
That´s all
Mail: jeek@dtic.dtu.dk
Twitter: @JEkstroem
LinkedIN: dk.linkedin.com/in/jeannetteekstroem/
Google+ bibelib@gmail.com
+ Mendeley
+ ResearchGate