An update on the Jisc research data shared service at the Research Data Network event at Cardiff University. May 2016.

1. Research Data Network Event
Jisc Research Data Shared Service18/05/2016

2. Content
» Shared ServiceVision and Goals
» Project Scope
» Supplier Framework
» Consultancy Support
» Pilot Engagement
» Engagement with the wider community
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3. Why a Shared Service?
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• There is no “solution” easily available and that meets
requirements for Universities to enable Research Data
Management
• More effective Research Data Management must happen to
comply with Funder Mandates, ensure data is not lost, and to
realise a whole range of positive benefits
• A shared service (provided by Jisc) seems to offer a number of
benefits
• Cost savings and efficiencies
• Common approaches and practice
• Research system standardisation and interoperability
• Others…

4. Why a Shared Service?
19/05/2016 Equipment.data timeline 4

5. Shared Service Vision
» Researchers shouldn’t need to think (too much!) about Research
Data Management
» "Visible data, invisible infrastructure"
• Provide researchers intuitive, easy functionality to publish, archive and
preserve their research outputs.
• Provide interoperable systems to allow researchers and institutions to
fulfil and go beyond policy requirements and adhere to best practice
throughout the RDM lifecycle.
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6. Shared Service Goals
» RDM Policy compliance
» Increased sector efficiencies: procurement, data re-use,
interoperability opportunities
» Improving the integrity of research
» Addressing Market Gaps: Integrated RDM system, PreservationGap,
Usability
» Accelerating Research Data Management in institutions
» Supporting institutions meet Open Access/REF
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7. A **key** requirement
CNI Fall Meeting, December 14th -15th 2015 - Jisc Shared Research Data Management Service

8. Interoperability
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9. Pilot’s MVP’s
» “Easy to use and cost effective archiving, ingest, preservation,
repository, reporting and discovery supported that can handle
sensitive data”
» “Robust data storage that has growth ability for active and archive
data”
» “Standard metadata profile - international for interoperability”
» “Integration with all main CRIS systems and PURE”
» “Meets REF and funder deposit requirements (supports deposit of REF
data output types)”
» …..........
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10. 10
Credit for Architecture concepts: John Lewis (Sheffield) & Stuart Lewis (Edinburgh) http://dx.doi.org/10.6084/m9.figshare.1202230
High level RDM Architecture

11. 11
Credit for Architecture concepts: John Lewis (Sheffield) & Stuart Lewis (Edinburgh) http://dx.doi.org/10.6084/m9.figshare.1202230
Pilot Shared Service Scope
Pilot Shared ServiceArea Other R@RWork Areas Existing Jisc Services/AgreementAreas

12. What we need
» Operational Requirements laid out for systems that integrate with each other
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13. Where are we now?
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14. RD Shared Service Framework Lots
» Lot 1 - Research Data Repositories (4)
» Lot 2- Repository Interfaces (6)
» Lot 3 - Research Data Exchange Interface (3)
» Lot 4 - Research Information and Administration Systems Integrations
(1)
» Lot 5 -Research Data Preservation Platforms (2)
» Lot 6 - Research Data Preservation tools development (2)
» Lot 7 - Research Data Reporting (2)
» Lot 8 - User Experience enhancements (4)
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15. RD Shared Service Framework Platforms
» Lot 1 - Research Data Repositories (4)
– Discoverygarden – Islandora (open source, based on Fedora)
– Figshare (proprietary, hosted)
– Haplo (based on RIM system used atWestminster, open source)
– Sero - Hydra (open source, based on Fedora)
» Lot 5 -Research Data Preservation Platforms (2)
– Arkivum – Archivematica (open source preservation platform)
– Preservica – (propreitary, hosted or licenced)
» Lot 7 - Research Data Reporting (2)
– Connexica – CXAIR (proprietary, hosted)
– Sero – Edges (Also used by Jisc Monitor)
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16. RD Shared Service Framework Development
Lot 2 (Max of 6) Lot 3 (Max of 3) Lot 4 (Max of 10) Lot 6 (Max of 5) Lot 8 (Max of 4)
Integrations Data Exchange CRIS Integration PresToolsDev UX
Sero Uni of London CC Symplectic Arkivum Edingburgh Uni
Ocasta Edinburgh Uni Edingburgh Uni magneticNorth
Uni of London CC Arkivum Ocasta
Edingburgh Uni Arkivum
Discovery Garden
Ken Chad

17. Links to R@R Portfolio
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19. Consultancy Support
Consultancy Description
RDM Costing (Cambridge
Econometrics)
To investigate current costing practices, tools, models and potential
future developments in the field of RDM costing—and this work is
being applied to developing the business model for the research data
shared service pilot
Data Asset Framework
(Research Consulting)
To provide the consultation phase for stakeholders in the project,
not focused on the final technology solution, for example an audit of
datasets, legal and compliance framework, financial and strategic
commitment.
Technical Architect
(Digirati)
To provide expert technical advice to the project on the technical
architecture of the service, assessment of institutional technical
capability and to assist in gatheringdetailed requirements from
institutions and researchers
Metadata and
Interoperability (CLAX)
An examination of metadata specifications and provide advice on
identifier systems and interoperability
Project Management (LM) To provide project management support and coordinate contract
negotiations, facilitate collaboration between suppliers and HEI’s and
monitor overall service development. This function will also gather
evidence to feed into the business model for the next stage
Market Research (TBC) To gather information on the demand for a service and to test
proposed models for the business case to proceed to aproduction
service.
Preservation Audit (TBC) To provide the requirements and priorities for RDM preservation
tools development

20. Pilots
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Institution Name
Cardiff University
CREST - Consortium for Research Excellence, Support andTraining (Harper Adams, St
Mary’s -Twickenham, UCA &Winchester)
Imperial College of Science,Technology and Medicine
Middlesex University
Plymouth University
Royal College of Music
St George's Hospital Medical School
University of Cambridge
University of Lancaster
University of Lincoln
University of StAndrews
University of Surrey
University ofYork
» Pilot institutions selected to create a balanced portfolio of types of
institution, specialisms and research systems already in place

21. Pilot Engagement Activities
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» Quarterly user group meetings and regular contact outside
» Technical architecture
– Visits, interviews, assessment and reporting (current activity)
» DataAsset Framework
– Desk research, surveys, focus groups and interviews with researchers and RDM support staff
(Started March 2016)
» Metadata and interoperability
– Focus groups and interviews with researchers and RDM support staff (starting May 2016)
» RDMCosting
– Workshops and interviews with RDM support staff (workshop 6th May)
» Supplier selection
– Interviews, Pilots/Suppliers workshop with key contacts (TBC) also informed by technical
architecture work
» Development activity
– Working with suppliers to develop and test systems with researchers.

22. Engagement with wider community
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23. Engagement with wider community
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» Research DataToolkit
–Information on how to implement an RDM service and also how
you use RDSS
–We need to identify where we are creating information in the pilot
and within R@R to synthesise intoToolkit
–We need to be organised with our project outputs and useful
information

24. Jisc Shared Service (Core)Team
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»Rachel Bruce – Deputy Chief Innovation Officer
»Catherine Grout – Head of Change – Research
»John Kaye – Senior Co-Design Manager
»Paul Stokes– Senior Co-Design Manager
»Daniela Duca - Senior Co-Design Manager
»Nikki Browne – Project Manager
Jisc Digital Futures – Research

25. Thank you!
Except where otherwise noted, this
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