When to use what in office 365

1. Use Cases: When to use
what in Office 365

2. Community Leader in Office 365 and SharePoint
Twitter: @Rockett_15
Houston SharePoint User Group President
SharePoint Saturday Houston Chair
Houston, Tx
Johnny is a passionate evangelist who attributes his professional experiences, technical expertise
and real-world SharePoint and Office 365 experience with organizations. He served 10 years in the
U.S. Navy serving on 2 Aircraft Carriers (USS Eisenhower & USS Nimitz) as an Electrical Work Center
Supervisor. He graduated from the University of Phoenix of Houston in 2011 with a Bachelor of
Science degree in Business Information Systems. Johnny has been working in the SharePoint
community for the last 9 years.
Johnny Lopez

3. Agenda

4. Firstly, lets understand Office 365

5. I want to know what Office 365 is?
Office 365 is your personal Office and more. It lets
you work from anywhere, on any device, whether
you’re online or offline. That means more powerful
tools for creating content, better ways to work
together, and easier ways to share.

6. Delve
Wouldn’t it be great if you could search for information at work just as easily
as you do on the Internet? With Delve you can. That means you can quickly
find what you need across sites, files, conversations and more.
Now you can always stay connected and informed on topics that you and
your colleagues are working on.
Let Delve quickly surface the content you need for your job and the projects
you are working on. Delve’s results are tailored to you so they are relevant,
real-time & up-to-date.

7. OneNote
OneNote is a digital notebook that allows you to gather and organize your notes and information.
You can organize text, pictures, digital handwriting, audio, video, and more, in one notebook. It
provides powerful search capabilities to easily find information and you can share your notebooks
and work together with others more efficiently.

8. SharePoint
Organizations use SharePoint as a secure place to store, organize, share, and access information from any device.
• SharePoint Online - A cloud-based service, hosted by Microsoft, for businesses of all sizes. Instead of installing
and deploying SharePoint Server on-premises, any business can subscribe to an Office 365 plan or to the
standalone SharePoint Online service.
• SharePoint Server - It includes all the features of SharePoint Foundation. And it offers additional features and
capabilities, such as Enterprise Content Management, business intelligence, enterprise search, personal sites, and
Newsfeed.

9. OneDrive
OneDrive is the place where you can store, share, and sync
your files and then get to them from anywhere on virtually any
device.
• Work on documents with others at the same time (if you
store them in OneDrive).
• Send files from Outlook 2016 as modern attachments
• When you attach files from OneDrive, OneDrive for
Business or SharePoint, you can share them as View only,
or give the recipients Edit permissions, which helps them
collaborate easily on one copy that everyone works on.

10. SharePoint and OneDrive cloud momentum
250k
Organizations
85%
Of Fortune 500
60%
Of all seats are online
90%
Growth in active users
300%
Growth in data stored

11. New SharePoint and OneDrive cloud momentum
300k+
Organizations
85%
Of Fortune 500
65%
Of all seats are online
90%
Growth in active users
300%
Growth in data stored
https://techcommunity.microsoft.com/t5/SharePoint-Blog/Connecting-the-modern-workplace-with-SharePoint-and-OneDrive/ba-p/110399

12. Planner is a light weight project management
tool that makes it easy for your team to create
new plans, organize and assign tasks, share
files, chat about what you’re working on, and
get updates on progress.
Planner

13. Sway
Sway is an app from Microsoft Office that makes it easy to create and share interactive reports,
personal stories, presentations, and more. You can chose from various templates like; internal or
external newsletters, How Tos, Business presentations and many more.

14. Office Video
Office 365 Video provides with a secure, company-wide
destination for posting, sharing and discovering video content.
From on boarding new employees, to distributing a CEO
message company wide, to community contributions, video
can enrich internal communications and collaboration.

15. Stream
• Find what you need fast with smart search tools
• Intelligence features provide more ways to find and interact with your
videos—so everyone can access relevant content quickly and easily.
• Collaborate more easily in apps you already know
• Intuitive video sharing—through the browsers and apps people use
most—makes it easier for everyone to engage and collaborate productively.
• Make your communications more compelling
• Reach your entire company and keep everyone connected, bringing even
remote teams together with the personalized power of video.

16. Skype for Business
• You need to get the right people working together to
get the work done which is not always simple in our on-
the-go world. Office 365 makes it easy for people to
meet and connect online, from wherever they are, on
multiple devices.
• With Skype for Business, people can join or start a
meeting in just one click, whether you are. HD video,
screen sharing, view meeting materials, real-time note-
taking and chat with other attendees.

17. Yammer
• Some of the best ideas come from spontaneous
conversations, with people you never expected. Yammer is
your social workspace in Office 365 that makes it easy to
have conversations, collaborate on projects, and get work
done with teams across the organization.
• Get connected to the right people, share information across
teams and organize around projects. Target/tag
discussions/topics/people easily
• Quickly pull together a group in Yammer to share updates,
ask questions, get feedback and collaborate on files—all in a
central place.

18. Office 365 Groups
Use Office 365 Groups when you just want basic collaboration tool of a shared mailbox,
conversations and discussions, a shared calendar, shared tasks (Planner) and a place to Share
files and work on them together.

19. Microsoft Teams
Microsoft Teams is the chat-based workspace in Office 365. It's the hub for team chats, calls, meetings,
and messages. Teams is extensible and customizable, and it's secured and standards-compliant to
make sure your company's most sensitive collaborations are private.
• Bring your team together
• Chat 1:1 and with groups
• Connect with online meetings
• Files, notes, apps, and more, all in one place

20. Connect Learn Collaborate
I want to find an expert or expertise inside
of my organization
I want to ask for help on a problem I want to have a collaborative workspace
for myself and my colleagues
I want to manage tasks and assign
responsibilities for others
I want to find an expert or expertise outside
of my organization
I want to read company news or find out
more about my organization
I want to share a file with all colleagues I want to share a video with others
I want to chat immediately with colleagues
in different time zones
I want to search across all content I have
access to
I want to share a file with specific
colleagues.
I want to co-author content with colleagues
I want to organise a chat with colleagues in
different time zones
I want information to be automatically
served to me based on my profile, activity
and interests.
I want to share a file with External Parties I want to share meeting motes with others
I want to connect with my colleagues and
content when I am out of the office
I want to store a personal file and control
whom can see it.
I want to manage my meetings more
effectively.
I want to prepare an interactive
presentation including video, images and
clickable content
I want to work on documents remotely
online and offline
A few use cases

21. Finding experts inside the company

22. I want to search across all content I have access to

23. Finding experts outside of the Company

24. I want information to be automatically served to me based on my
profile, activity and interests

25. I want to chat immediately with colleagues

26. I want to ask for help to a problem?

27. I want to organise a chat with colleague

28. I want to share a file with all colleagues

29. I want to connect with my colleagues and content when I am out of
the office

30. I want to share a file with specific Colleagues.

31. I want to have a collaborative workspace (Team / Project /
Community) for myself and my colleagues

32. I want to read company news or find out more about

33. I want to manage my meetings more effectively

34. I want to share a file with External Users

35. I want to manage tasks and assign responsibilities for others

36. I want to store a personal file and control whom can see it.

37. I want to work on documents remotely online and offline

38. I want to prepare an interactive presentation including video, images
and clickable content

39. I want to share meeting notes with others

40. I want to Co-Author Content with Colleagues

41. I want to share a video with others.

42. Office 365 Roadmap
The Office 365 Roadmap lists updates that are currently planned for applicable subscribers. Updates are at various
stages from being in development to rolling-out to customers to being generally available for applicable customers
world-wide.
https://products.office.com/en-us/business/office-365-roadmap

43. Questions?