Here are the key eligibility criteria for applicants: - The lead applicant must be a UK registered business. - Projects must be collaborative involving at least two organizations, including one UK SME. - Projects must be carried out in the UK and exploit results in the UK. - Project costs must be between £1-8 million. - Grants cannot exceed 50% of costs for Strand 1 or 40% for Strand 2. - Applicants can include UK businesses (small/micro, medium or large), universities and non-profit research organizations. - Projects must apply to the correct strand - Strand 1 is data-centric while Strand 2 can focus on other digital

1. Made Smarter Innovation: Sustainable Smart Factory
Applicant briefing
Date: 9th November 2021
• The webinar will start at 10:00
• We are currently on mute, whilst waiting for more people to join
• We will conduct a sound check before the briefing starts
• Please ensure that you are dialled in, either by computer or phone, so that you can hear the briefing.
• If you have any audio issues, please dial in from a fixed line.
• The briefing will be recorded and available for you

2. 1 Welcome and introductions
2 Part 1
Challenge Overview, Competition Scope, KTN support, Q&A
3 Part 2
Eligibility criteria, the Innovation Funding Service,
application finances, academic partners
4 Part 3
Submitting your application, assessment,
project setup for successful applicants, Q&A
Agenda

3. Scope

4. Made Smarter Innovation
Overview of challenge programme
Chris Needham
Innovation Lead

5. Funding innovation
We’re investing
£147 million to
develop digital
manufacturing ideas
more quickly.

6. Made Smarter
Innovation connects
leading UK companies,
technology developers,
start-ups and research
institutions so they can
prove and scale their
idea. Exploitation and adoption
Innovation
Hubs
Global
Digital
Accelerators
CR&D
New core technology development
Development of Standards
Embedding research into adoption
How it works
Standards
Research
Centres

8. Competition Scope
Made Smarter Innovation
Sustainable Smart Factory
Chris Needham
Innovation Lead

9. Data capture
Data visualisation
Pattern finding
Autonomous
decision & action
Background:
Driver for funding call
9
M
t
4
M
t
RE
E
E
Current – Data &
intelligence
A> REEE - Resource Efficiency and
Energy Efficiency for Manufacturing
and Construction: 13 MtCO2e annual
savings by 2050:
9 MtCO2e – Resource Efficiency and
materials substitution
4 MtCO2e – Energy Efficiency
B. >9 MtCO2e by
2030
REEE is the
biggest
contributor to
2030 abatement
C. Time value of carbon & risk
Sooner emissions are reduced
the greater the warming
mitigation. REEE also represents
better value and less risk than
other abatement contributions
D. Industrial Digital Technologies
are key to realisation of REEE
1. BEIS Industrial
decarbonisation
strategy
2. Insights
3. Approach
+ Design

10. Competition Overview
Collaborative R&D - Sustainable Smart Factory
In brief:
• Digital innovation within manufacturing processes
• Project within factory(s) – deployed on ‘value-adding’ production processes
• NOT building infrastructure; NOT projects focussed on supply chain connectivity
• Innovations in and/or novel applications of “Industrial Digital Technologies” (IDTs)
• Digital innovation to reduce material consumption and/or reduce energy consumption
• CO2e savings directly from the process – or associated reduction in purchased materials
• Estimate savings - %, kWh, tonnes CO2e (choice of approach – “show workings”)
• Projects can focus on 1 manufacturing sector, ideally multiple manufacturing sectors
• Demonstrate scalability to benefit a significant portion of UK manufacturing - and/or deliver
technology to be exploited through export to overseas manufacturers (to reduce global emissions)
• Collaborations: 2 or more orgs incl. manufacturing capabilities and digital technology capabilities
“Innovation in digital technologies to reduce environmental impact within manufacturing processes”
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11. Competition Overview (continued)
Collaborative R&D - Sustainable Smart Factory
Funding & Timing:
• £20m “Sustainable Smart Factory” funding call (total across 2 strands)
• Project value: £1m to £8m (total eligible costs)
• Duration: 12 to 24 months
• Collaborative consortia, business led, involving at least 1 SME
• 2 Strands:
• 1) 50% grant: Digital Innovation with Manufacturing DATA – “Data Centric”
• 2) 40% grant: Digital Innovation in Manufacturing PROCESSES – “predicated on
other IDTs”
• Schedule: open 1st November; Briefing 9th November, Close 26th January 2022
• Target project starts by July-Sept 2022
• Projects must:
• Either be focussed on a single very high intensity process (Furnace etc etc)
• Or focussed on a sector with high intensity processes where the benefits can be shown
to be easily cascaded (Bread ovens, industrial chilled processing etc etc)
• Or low to medium emission intensity processes demonstrating a path to cascade to a
large number of other manufacturing businesses and manufacturing sectors
Strand 1
DATA
centric
Other IDTs
/Processes
Strand 2
“Innovation in digital technologies to reduce environmental impact within manufacturing processes”

12. Sustainable Smart Factory
Example projects – Strand 1 & Strand 2
Strand 1 – 4 Fixed Themes (Data Centric)
Digital Innovation with
Manufacturing DATA
Strand 2 – other (incl other IDT’s)
Digital Innovation in
Manufacturing PROCESSES
Example projects Improved sensors for data capture – incl.
identifying energy spikes
Energy system improvement incl: energy
harvesting/exchange – where digitally driven from
high temp or low temp processes
Visualising lost energy / resource waste Integration of both process control and energy grid
status to take advantage of energy grid
intermittency.
Intelligent process analysis
e.g. Pattern identification – incl. through AI/ML
Improvements to Wire-Arc Additive Manufacturing
(WAAM) - where delivering overall energy reductions
Intelligent process control – e.g. autonomous
process control using intelligent feedback
systems
Recovery (Rework/Remanufacturing) of defective
product through Robotic disassembly and repair -
within a factory and where digital solutions are the
main innovation, and where a product is made

13. Scope
The aim of this competition is to develop digital innovations to improve the sustainability of manufacturing
processes, resulting in either reduced material or reduced energy consumption.
Your project must apply digital technology development to improve manufacturing processes within a
production facility, to deliver more environmentally sustainable production processes.
Your project must focus on developing digital solutions to:
• reduce the amount of waste or other in-process material losses through the manufacturing steps
• reduce the energy consumed by a manufacturing process
• better sequence or schedule the manufacturing operations to reduce material or energy consumption
• better separate waste materials to facilitate material reuse
Your project must be an innovative development or novel application of data or an industrial digital technology
(IDT). This must result in either reduced material consumption or reduced energy consumption.
Your project must estimate the material or energy savings using the Resource Efficiency and Energy Efficiency
(REEE) definitions. Savings must be from the manufacturing process, including any savings from reduction
material purchases and associated embodied CO2e reduction.
• Resource Efficiency (RE): a reduction in material wastage throughout the manufacturing processes, including bought
in-materials and expressed as Tonnes of material saved and the equivalent embodied CO2e.
• Energy Efficiency (EE): a reduction in electric, gas or equivalent power consumption expressed in kWh power saved
and equivalent CO2e.

14. Scope (continued)
Industrial Digital Technologies (IDTs) can include, but are not limited to:
• Artificial Intelligence (AI) and machine learning
• industrial internet of things (IIoT) and connectivity
• robotics and automation
• augmented reality and virtual reality
• additive manufacturing
• digital twin
Your project must fit into one of the 2 strands for this competition.
Strand 1
Your project must be data centric and can involve significant use of data sets.
Industrial digital technologies (IDTs) within this strand can include artificial intelligence (AI) and machine learning.
Data use will be the primary focus of your project, where the data element will be the main driver of the resource efficiency or
energy efficiency improvements. You must provide a robust case for your project being data centric for inclusion in this
strand. If we deem your project out of scope for this strand it will be made ineligible and will not be assessed.
Strand 2
Your project can have a significant focus on other IDTs, but may still be supported by data sets.
Data use will be secondary to the main technology focus, where the data element is likely to support the resource efficiency
or energy efficiency improvements.

15. Scope question
You must ensure that all of the aspects within this scope section are clearly covered in your answer.
You must state which theme or themes your project focusses on, including listing the IDTs within the project.
You must describe how your proposal will contribute to the objectives of the Made Smarter Innovation
challenge, including:
•whether the project delivers either resource efficiency only or energy efficiency only or both
•which production processes will the project be focused on
•the specific digital innovations that will deliver a more sustainable output
•how the digital innovation will result in an overall reduction in material or energy consumption
•which manufacturing sectors will be involved during the project
•the applicability to multiple manufacturing sectors post project, the exploitation phase, including which
manufacturing sectors are expected to be targeted
•how post project outcomes will be exploited by participants to maximise the environmental benefits

16. Where possible we encourage the provision of demonstrators that last beyond the life of the original project.
State whether your project will deliver a demonstrator and explain what this will comprise.
You must describe how your project will contribute to the challenge targets 1 and 2 of the Made Smarter
Innovation challenge:
1.A 30% decrease in carbon emissions (energy efficiency).
2.A 25% decrease in waste (resource efficiency).
And where it will support the other challenge targets:
3. Increase in Gross Value Add to the manufacturing sector.
4. Increase in the number of jobs requiring digital technology skills.
5. A 30% increase in productivity.
Scope question (continued)

17. Question 13. Sustainability Impact
What CO2e and kWh savings will your project lead to?
Explain your assumptions and show your working in how you have arrived at these figures.
• Clearly describe your overall CO2e and kWh saving assumptions during the project.
• In addition, clearly describe your overall CO2e and kWh saving assumptions for the 3 years after the project.
You must download the sustainability table template and upload when completed, as an appendix to this
question.
Your application must only be based on the expected savings from within the manufacturing process, or direct
upstream material supply savings. It cannot take into account savings further downstream.
Optional: For context, in addition to the direct savings in the sustainability table template, if you wish you you can
outline any scope 1-3 emission reductions as a result of your project.

18. Outputs
Outputs
Your planned outputs must be:
•a tested proposal for digital solutions to deliver more sustainable manufacturing processes
•a deployment within a manufacturing facility or very near equivalent for example a comparable
development facility
•a case study outlining the digital solution, the results of the project, and qualitative and quantitative
evidence of benefits identified
We expect, where possible, for you to provide open access to the set-up of the project as a demonstrator of the
digital solution.
The MSI challenge is focussed on delivering maximum impact for the UK economy – to support this all
applications are required to populate an ‘impact table’ to highlight the expected outcomes both during and post
project.
Portfolio approach
We will fund a portfolio of projects to achieve a balance for the Made smarter innovation funding.
We will apply a portfolio approach between regional locations, industrial sectors, digital technologies, project
types, strands, project sizes and business sizes.

19. Projects we will not fund
We are not funding projects that:
• apply for a grant level in excess of the limit for the competition strand
• include an overseas partner
• are not showing how both manufacturing and digital technology capabilities are represented in the
consortium
• are not focused on activities for manufacturing production processes
• are not delivering CO2e or kWh savings from within the manufacturing processes
• are primarily focused on design, use phase or end of life
• are general factory infrastructure for example heating and lighting
• are primarily focused on switching to a different energy source
• are construction, other than manufacturing activities carried out off-site within a permanent fixed factory
• are offsite repair and overhaul
• are activities focused on supply chain connectivity, warehouses, distribution centres or flying factories
• are projects where the main exploitation route is not within manufacturing

20. Tips for successful applicants
• 3-month application window – however don’t leave it until month 3!
• Good collaborations take time to build – start network building early
• Coherent applications, with clear innovations, clearly articulated fit against the scope question,
and clear outcomes all aid assessment [see IFS section to follow]
• What does a ‘stand-out’ application look like?
• Innovation step, scope fit, and expected outcomes, all clear to see
• Link from digital technology development to material/energy savings clear to see
• Where possible, developing new collaborations with other manufacturers and technology
developers
• Where possible, application in multiple manufacturing sectors
• Coherent plan which balances highly innovative projects with clear project risk management
• Overall benefit to UK Manufacturing & challenge community clearly articulated
• KTN can support all applicants with advice – [see KTN section to follow]

21. Summary
• Project must be innovation in digital technologies to deliver material and/or energy savings – within
manufacturing processes
• Projects must apply to either strand 1 (data centric – 50% funded) or strand 2 (other IDT’s - 40% funded)
• Projects must be business led and collaborative, with all consortia involving at least one SME - projects led
by SMEs are encouraged
• Consortium must include both manufacturing capabilities and digital technology capabilities
• We welcome a wide range of applications spanning different business sizes and manufacturing sectors
• We will use a portfolio approach to achieve a balance of projects
• Process: Application, Assessment, Interview, Portfolio balancing, Notification, Project set-up, Project start
• Opened 01 November - Close 26 January 2022 (11am)
• Applicants will be notified of outcome early April 2022
• All projects start July to September 2022

22. KTN - support for applicants
Knowledge Transfer Network can support as follows
• make the right connections - technology providers, manufacturing partners
• build compelling consortia
• review applications before submission (free of charge)
• signposting – for example application guides
• https://ktn-uk.co.uk/news/the-good-application-guide-and-more
• inspiring case studies – e.g. Autocraft Drivetrain Solutions (video)
• https://ktn-uk.co.uk/case-studies/autocraft-drivetrain-solutions

23. KTN – support for Consortium building
Companies who have:
• Capabilities that will be of interest to consortia partners taking part in the Made Smarter Innovation
competition, or
• Who wish to register that they are looking for collaborators,
• Should sign up for the collaboration tool ‘Meeting MoJo’
This online system provides the opportunity to set up a profile, search the list and book 1:1 video chat meetings
• The meetings will be 15 mins, conducted via embedded video chat
• You can also send messages within the system
Go to https://madesmarterinnovationseries2.meeting-mojo.com/ to register

24. Scope Q&A

25. Eligibility

26. Previously submitted application Not a previously submitted application
A previously submitted application is:
an application Innovate UK judges as not
materially different from one you've submitted
before (but it can be updated based on the
assessors' feedback)
A brand-new application/project/idea that you have not
previously submitted into an Innovate UK competition
OR
A previously submitted or ineligible application which:
✓ has been updated based on assessor feedback
✓ and is materially different from the application
submitted before
✓ and fits with the scope of this competition
Previously submitted applications
This competition does allow you to submit a previously submitted application.

27. Project eligibility
✓ Applications must be collaborative
✓ Lead must be a UK registered business
✓ Include at least one UK SME
✓ You must carry out your project in the UK
✓ Exploit the results from / in the UK
Project cost £1 million to £8 million
Grant
Strand 1: grant must not exceed 50% of your total eligible project costs
Strand 2: grant must not exceed 40% of your total eligible project costs
Eligibility criteria

28. This competition is split into 2 strands, you must apply into the correct strand.
Strand 1:
• Your project must be data centric and can involve significant use of data sets. Industrial digital technologies (IDTs) within this
strand can include artificial intelligence (AI) and machine learning.
• Data use will be the primary focus of your project, where the data element will be the main driver of the resource efficiency or
energy efficiency improvements. You must provide a robust case for your project being data centric for inclusion in this strand.
If we deem your project out of scope for this strand it will be made ineligible and will not be assessed.
• The total grant funding requested must not exceed 50% of your total eligible project costs
Strand 2:
• Your project can have a significant focus on other IDTs, but may still be supported by data sets.
• Data use will be secondary to the main technology focus, where the data element is likely to support the resource efficiency or
energy efficiency improvements.
• The total grant funding requested must not exceed 40% of your total eligible project costs
Strand eligibility

29. • Business – Small/Micro, Medium or Large registered in the UK
• Research Organisation (RO):
• Universities (HEIs)
• Non profit distributing Research & Technology Organisation (RTO) including Catapults
• Public Sector Research Establishments (PSRE)
• Research Council Institutes (RCI)
• Public sector organisations and charities doing research activity
• If you are 100% owned by a large parent company as a small subsidiary this means you are classed as a
large company and will only be entitled to the relevant grant. For more information on company sizes, please
refer to the Company accounts guidance.
Types of organisations we fund

30. Compliance with the UK Subsidy Control Regime
On 1 January 2021, the UK left the EU and is no longer subject to EU laws on State aid. We draw your attention to the guidance issued by
BEIS: Complying with the UK’s international obligations on subsidy control: guidance for public authorities. Please be aware this is a living
document and may be updated by BEIS as time progresses.
The set rules (typically GBER) which we previously relied on for the limits of what we could award, have now been replaced by internal
decisions based on the new BEIS Subsidy Control Regime, and on policy, which will in turn set out bespoke eligibility requirements for each
funding opportunity.
Innovate UK is offering funding for this competition in line with the UK's obligations and commitments to Subsidy Control. To ensure that
Innovate UK remains compliant with the UK’s international Subsidy Control duties in respect of:
• The EU-UK Trade and Cooperation Agreement;
• Article 10 of the Northern Ireland Protocol: (successful applicants which are affected by the Northern Ireland Protocol will
be funded in line with EU State aid regulations)
• Article 138 of the Withdrawal Agreement (some Union law applicable after 31 December 2020 in relation to the UK’s
participation in Union programmes and activities)
• The Subsidies and Countervailing measures within the WTO (ASCM);
• Any other Free Trade Agreements active at the time of award.
All awards will be conditional on compliance at all times with the UK Subsidy Control Regime
– this will be reflected in the terms and conditions of any award

31. Due diligence for UK Subsidy Control Regime
Under the Subsidy Control Regime, we will carry out financial health checks and going concern assurances on your
organisation.
Certify you are eligible
When submitting an application, you must certify that you are eligible for funding. If you are unsure, please take independent
legal advice before applying. Should you be successful, we will complete these financial checks and assurances before
confirming the grant offer.
For more information on company sizes, please refer to the Company accounts guidance.
Further information is available on our website in the general guidance

32. Eligibility Criteria - EU State Aid Regulations – Northern Ireland Protocol
If you are an applicant who is conducting activities that will affect trade of goods and/or electricity between Northern Ireland and
the EU as envisaged by Article 10 of the Northern Ireland protocol, then you must apply under European Commission State aid
rules.
Undertaking in Difficulty
For applicants subject to the European Commission State aid rules, you will be required to prove that they were not an
“Undertaking in Difficulty” (UiD) on the date of 31 December 2019 but became a UID between 1 January 2020 and 30 June
2021. We will ask for evidence of this.
This test applies to:
• companies that are more than 3 years old
• companies where more than half of its subscribed share capital has disappeared as a result of accumulated losses.
• your parent or holding company
Certify you are eligible
When submitting an application, you must certify that you are eligible for State aid. If you are unsure, please take legal advice
before applying. Should you be successful, we will apply this test as part of our viability checks before confirming the grant offer.
Further information is available on our website in the general guidance under state aid
If you are applying for an award funded under State aid Regulations, the definitions are set out in the European Commission
Recommendation of 6 May 2003.

33. Eligibility Criteria: Funding Opportunities
This competition is only funding industrial research projects
For industrial research projects, you could get funding for your eligible project costs of:
• up to 70% if you are a micro or small organisation
• up to 60% if you are a medium-sized organisation
• up to 50% if you are a large organisation
For Research organisations conducting fundamental research you could get funding for your eligible project costs
of up to 100%
For general guidance on what our research categories are please visit:
https://www.gov.uk/guidance/innovation-apply-for-a-funding-award#categories-of-research-and-development

34. The aim of this funding opportunity is to:
• optimise the level of funding to business and
• recognise the importance of research base to project
• At least 70% of total eligible project costs must be incurred by business
• The maximum level (30% of project costs) is shared by all research organisations collaborating on the
project
Participation Rules
What is collaboration?
In all collaborative projects there must be:
• at least two organisations claiming grant within the application (including the lead)
• a business-led consortium, which may involve both business and the research base and
• evidence of effective collaboration
• we would expect to see the structure and rationale of the collaboration described in the application

35. Making more than one application
• Any one business can only lead on 2 applications within this competition but can be included
as a collaborator in a further 2 applications
• If a business is not leading any application, it can collaborate in up to 4 applications within
this competition
• Research and technology organisations can collaborate on any number of applications

36. Other Innovate UK projects
• If you have an outstanding final claim and/or Independent Accountant Report (IAR) on a live
Innovate UK project, you will not be eligible to apply for grant funding in this competition, as a
lead or a partner organisation
• If you applied to a previous competition as the lead or sole company and were awarded funding
by Innovate UK, but did not make a substantial effort to exploit that award, we will award no more
funding to you
• If you applied to a previous competition as the lead or sole company and failed to comply with
grant terms and conditions

37. Timeline Dates
Competition Opens 1st November 2021
Briefing Event 9th November 2021
Submission Deadline 11am 26th January 2022
Interviews w/c 14th March 2022
Applicants informed April 2022
Key Dates

38. Innovation Funding Service
(IFS)

39. Search for a funding competition and review criteria

40. Lead Applicant: create an
account
The Lead applicant must create
an account:
UK registered businesses:
Use Companies House lookup
using your company number.
This speeds up our checks. You
cannot enter this at a later date
Research organisations,
academics & Universities:
Enter your information manually
to ensure you receive the
correct funding

41. Project Details
Application Team – Collaborators can invite organisations who you are working with on the project. Contributors can invite
colleagues from your own organisation to help you complete your application
Application Details - Title, Timescales, Research Category, Innovation Area & previously submitted application (y/n)
Subsidy basis – Will the project, including any related activities, you want Innovate UK to fund, affect trade between Northern Ireland
and the EU? All participants must complete this section.
Equality, Diversity and Inclusion - external survey to complete
Project Summary - Short summary and objectives of the project including what is innovative about it
Public Description - Description of your project which will be published if you are successful
Scope - How does your project align with the scope of this competition? - If your project is not in scope, it will be ineligible for
funding

42. Application Questions
Application form Appendix?
Question 1 Applicant location (not scored) No
Question 2 Competition strand (not scored) No
Question 3 Need or challenge No
Question 4 Approach and innovation Yes - optional
Question 5 Team and resources Yes - optional
Question 6 Market awareness No
Question 7 Outcomes and route to market Yes – mandatory template
Question 8 Wider impacts No
Question 9 Project management Yes - mandatory
Question 10 Risks Yes - mandatory
Question 11 Added value No
Question 12 Costs and value for money No
Question 13 Sustainability impact Yes – mandatory template

43. Application finances

44. To claim funding:
Your business does not have to be UK registered with Companies House when you apply but it must be
registered before you can receive funding.
You are unable to claim funding if:
• You are an overseas organisation, so your company number begins with FC
• Your organisation is setup as a branch, so your company number begins with BR
• Your company is based in Jersey, so your company number begins with JE

45. Eligible:
• Staff working directly on
project
• Paid by PAYE
• NI, pension, non-discretionary
costs
Ineligible:
• Dividends
• Bonuses
• Non productive time
• Overtime
Labour

46. Overheads
Innovate UK’s definition: additional costs and
operational expenses incurred directly as a result of
the project. These could include additional costs for
administrative staff, general IT, rent and utilities
Indirect (administration) overheads
• please ensure they are additional and
directly attributable to the delivery of the
project
Direct overheads
• E.g. office utilities, IT infrastructure, laptop
provision not covered by capital usage
• must be directly attributable to the project
• Provide detailed breakdown together with
methodology/basis of apportionment

47. Material costs
Please be clear on what the
materials are, just putting
consumables doesn’t provide
enough detail.
If insufficient information is
provided, we will request more
information should you be
successful which may delay your
project start date.

48. Capital equipment usage
Eligible:
Used in the project or shared with day-
to-day production.
Calculations will need to be in line with
your accounting practices.
Even if the equipment is depreciated
fully over the life of the project this must
be added under capital equipment.

49. Subcontractors
Justified and quantified.
If non-UK sub-contractors are being
used, you will need to provide
strong justification on why an UK-
based sub-contractor is not being
used.
If you’re sub-contracting to a parent
or sister company, please ensure
you list at cost and do not include
profit.

50. Travel & subsistence
Eligible:
Costs must be directly linked to the
project
Please breakdown your costs as
follows:
• Travel
• Accommodation
• Subsistence
If you have an annual trip to visit
the parent company this is not an
eligible cost

51. Other costs
Eligible:
• Costs that could not be added under
previous headings
• Do not double count
• Patent filing costs for new IP – SMEs
up to £7,500

52. Funding
Funding rules
• The level of funding awarded will depend upon the type of organisation and the type of
research being undertaken in the project
• Funding is calculated by project participant
IFS will advise the maximum grant % you can request based upon your answers to:
• Type (and size) of organisation
• Research category defined by the lead applicant in the Application Details section of the
application

53. Organisation /
type of activity
Technical feasibility studies and
industrial research
Experimental development
Business
(economic activity)
Micro/Small – 70%
Medium – 60%
Large – 50%
Micro/Small – 45%
Medium – 35%
Large – 25%
Research Organisation
(non-economic activity)
Universities – 100% (80% of Full
Economic Costs)
Other research organisations can
claim 100% of their project costs
Other research organisations must:
• be non-profit distributing &
• disseminate the project results &
• explain in the application form how this will be done
Public Sector Organisation
or Charity
(non-economic activity)
100% of eligible costs
Must:
• be performing research activity &
• disseminate project results & explain in the application form how
this will be done
• ensure that the eligible costs do not include work / costs already
funded from other public sector bodies
Research Organisations
(undertaking economic
activities) Organisations
receive funding related to
the size of their
organisation
Micro/Small – 70%
Medium – 60%
Large – 50%
Micro/Small – 45%
Medium – 35%
Large – 25%

54. Worked example – £1m total cost project in Strand 2 (40% maximum grant)
Project costs for 5 partners (2 SME, 1 University, a Catapult and 1 large), doing industrial research.
Consortium example
Total Eligible
Project Costs
Subsidy Control
Maximum % of
eligible costs
which may be
claimed as a grant
% to be claimed to
remain within
competition rules
Innovate UK
Grant
Project
Contribution
Business Medium £260,000 60% 55% £143,000 £117,000
Business Medium £180,000 60% 18% £32,400 £147,600
Business Large £260,000 50% 5% £13,000 £247,000
University HEI (80% FEC) £150,000 100% 100% £150,000 nil**
Catapult RTO £150,000 100% 40% £60,000 £90,000
Total £1,000,000 74% 40% £398,400 £601,600
** 20% FEC not to be shown as a contribution
Research Base Costs £300,000
Research base % of Total Eligible costs cannot exceed 30% 30%

55. Academic partners

56. Why Je-S?
• We use the Research Councils’ Joint Electronic Submission System (Je-S) to collect academic
finances
• The Je-S system automates the collection of Full Economic Costs (FEC) based costs from academic
partners and tells them exactly what numbers should be used in the application form for their costs
• Also to collect project finance details from non-HEIs (e.g. RTOs) that are claiming they are carrying
out academic quality work and want to be funded on an FEC basis
• Using Je-S means that Innovate UK follows standard Research Council guidelines on funding
universities and enables Research Councils to easily co-fund Innovate UK projects
• The Je-S system is completely separate from Innovate UK and we cannot advise on its usage

57. • Enter the TSB reference number here
• Enter the TSB Contribution column figures
from your J-eS output document into the
project costs section of the application
• Upload the Je-S with council status form
as a PDF at the bottom of the screen
Queries about Je-S:
Contact Je-S Helpdesk (not Innovate UK)
• jeshelp@je-s.ukri.org
• 01793 444164
Project costs – academic partners

58. Submitting your application

59. Project cost summary
All organisations can see a
summary of project costs
Ensure the highlighted costs
fits the criteria for this
competition
£1 million - £8 million

60. Checking your finances are complete
IFS checks
• all organisations have marked
their finances as complete
• research organisation participation
is no greater than 30% of the total
project costs
• IFS DOES NOT VALIDATE TOTAL
PROJECT COSTS

61. Editing a submitted application
Reopen by
clicking here
Remember to
press SUBMIT

62. Submit your application early!
Be aware of the
potential for last
minute technical
issues!

63. Assessment

66. Interviews
Interviews will take place w/c 14th March 2022
If you are invited to progress to interview:
• You can bring up to nine people to attend the interview
• You will have 20 minutes to present a maximum of 20 PowerPoint slides, with no videos or embedded
links
• There is a 30-minute Q&A session lead by members of the panel
• You will have an opportunity to respond to the assessor feedback so the panel can read it prior to
interview
• The response to feedback, presentations and presenters’ names must be provided ahead of the
interview

67. Project setup for successful
applicants

68. If you are unsuccessful in this competition:
- you can use the feedback from the assessors to develop your idea and apply into
another competition that allows previously submitted applications
If you are successful in this competition:
• you will be assigned a Delivery Executive who will guide you through the Project Set Up
process
• you will have 30 days to complete the project team, project details and bank details
• you will then have 90 days to complete project set up – funding may be withdrawn if this
is not completed within this timeframe
Please ensure all your contact details in the IFS portal are correct
and up to date and that you regularly monitor it
Notification

69. Project set up
• All communication will be through IFS
• Lead applicant must provide collaboration agreements and exploitation plans if
applicable
Project delivery
• All grants are paid quarterly in arrears, and are only paid following quarterly
reporting and necessary audits
• Claims can only be made for costs incurred and paid between the project start and
end dates
• Monitoring of the project includes a visit from the appointed Monitoring Officer

70. Q&A

71. Customer Support Services:
0300 321 4357 (Monday - Friday 9:00am - 11:30am & 2:00pm - 4:30pm)
support@innovateuk.ukri.org
Knowledge Transfer Network:
www.ktn-uk.co.uk
Innovate UK:
https://www.gov.uk/government/organisations/innovate-uk
Contact

72. @InnovateUK Innovate UK
Innovate UK