This slide presentation

1. Managing Physical Library
Collections in a Digital World
Kijana Stringer

2. The Basics of Library Management
• Library Management Functions:
• Planning
• Organizing
• Leading
• Controlling
• Source: Dhawan,S. Managing a Library. Unesco
http://www.unesco.org/education/aladin/paldin/
pdf/course02/unit_16.pdfch?v=p62AWSxAJVM

3. Planning
• Planning is making decisions about
the library’s goals.

4. Organizing
• The library staff coordinates and assembles
human, financial, physical and informational
resources.

5. Leading
• The library director must make efforts to
motivate employees to create and maintain
high performance standards.

6. Controlling
• This entails monitoring various library
operation services.

7. Spatially Challenged

8. Selection Policy
• Criteria that the Library Services Director uses include:
• Patron interest in material
• Quality of materials
• Reviews in professional journals
• Public Demand
• Cost and budgetary limitations
• Timeliness
• Significance and Importance of a Subject
• Diverse Opinions on a Subject
• Reputation of author, publisher, editor or performer
• Format, ease of use and durability
• Accuracy of factual material
• Relation to existing collection
Source: Burbank Public Library http://www.burbank.lib.ca.us/about/library-
policies/collection-development-policy

9. Collection Development in the Digital
Age
• Collection development and content
acquisition is affected by trends in commercial
and scholarly publishing.
• An increase towards acquiring digital content
such as e-journals and databases

10. Weeding Out Loud
Striking a balance in collection management does not
entail throwing the books out with the bathwater.

11. Evaluation Policy
• Evaluation is tied into the goals and responsibilities of the library.
• Evaluation is a valuable tool of collection development.
• Remove physically deteriorated or obsolete materials in accordance with the library’s collection
management policy.
• Library Directors must not violate patrons’ intellectual freedoms by removing materials they deem
inappropriate, controversial or disapprove of.
• Preamble and Articles I and II of the Library Bill of Rights:
• Books should be provided for the community the library serves and materials should not be excluded
for arbitrary reasons such as the background or views of the author.
• Libraries should provide materials on a variety of viewpoints and materials should not be proscribed
or removed due to staff disapproval.
• Source: ALA American Library Association
http://www.ala.org/Template.cfm?Section=interpretations&Template=/ContentManagement/Cont
entDisplay.cfm&ContentID=8537

12. Back On the Shelf We Go
We Go! Back on the Shelf
We Go!
Maintaining an organized collection helps users find
materials easier and staff perform more efficiently
resulting in better service.

13. Organizing Print Library Materials
• Librarians are seeking new ways to store and organize
information in the digital age.
• Re-arrange collections to make them more user-friendly.
• Current trend among libraries is to organize materials in
similar categories or neighborhoods rather than sorting
items by the Dewey Decimal System.
• Source: Hackbarth, P.(2011). Library considers new ways to
organize collections. emissourian.com
http://www.emissourian.com/news/washington_news/article
_063265fd-46bc-588f-b51b-84ef7f5efaf5.html

14. Category or Neighborhood
Organization Method
• C3- Customer Centered Classification
• C3 allows libraries to make their collections
easier to browse.
• A library director attending an ALA conference
likened it to a “bookstore feel”.
• Many libraries will combine the C3 and Dewey
Decimal System method.
• C3 is mostly used for non-fiction collections.

15. Adjustable Shelves
• Adjustable Shelves allow staff flexibility to
accommodate different forms of media from
books, magazines and audio-visual materials.

16. Library Preserves are Sweet
Preserving a fragile physical collection now keeps
you out of a pickle later.

17. Preservation
• IFLA definition: all the managerial and financial
considerations including storage and
accommodation provisions, staffing levels,
policies, techniques and methods involved in
preserving library and archive materials and the
information contained in them.
• Source: Association of Research Libraries
http://www.arl.org/bm~doc/safeguarding-
collections.pdf

18. I’M THE CHEESE!
Unlike the ancient cheese and paper loving mice of old who have been
here for millennia and will never go away , the mice of new are more
“green” conscious and prefer paperless healthy meals( vegan cheese-
thank you) in bits and bytes.

19. Preservation Strategies
• Physical collections are mostly formatted in paper and audio-visual
form.
• Digitization poses opportunities and challenges to print materials.
• Collaborative Strategies between preservation and acquisitions
departments.
• Use third-party preservation organizations (Portico) and multi-
library programs like LOCKSS and CLOCKSS
• In spite of mass move towards increased digital content, there are
many reasons for maintaining print materials such as the Google
Book Search Law Suit
• Google Book Search Law Suit- Authors Guild et.al. vs. Google in
2005 Association of American Publishers vs. Google in 2005.
• 2002 Google began digitizing books in libraries; accused of massive
copyright infringement

20. Preservation Function
• Make preservation decisions strategically throughout
the lifecycle of the resources acquired or created by
the library
• Perform cost benefit and risk analysis of preservation
issues such as cost of conservation of special
collections.
• Deacidification preserves printed works.
• Disaster preparedness response plans
• Environmental Conditions and Housing- keep
materials in stabilized temperatures with low levels of
humidity as a cost effective way to preserve materials.

21. Smooth Sailing
Adhering to the collection development policy of a library in regards to
selecting, evaluating, organizing and preserving materials can result in
smooth sailing over turbulent waters in the high sea of digital change.