Time management is defined as managing time to make the most of it. Some common myths about time management include thinking there is too much to do, that there is always plenty of time to complete tasks later, or that small tasks are not important. An effective time management plan involves setting goals, identifying time wasters, using tools like planners and calendars, prioritizing tasks, setting time limits, and staying organized. Procrastination is the biggest obstacle to good time management. Tips for better time management include writing things down, prioritizing tasks, planning your week, carrying a notebook, learning to say no, avoiding distractions, scheduling your day, and breaking large projects into smaller tasks.

1. EFFECTIVE
TIMEMANAGEMENT
Komil
Singhal

2. WHAT'S IN IT FOR US…
2
Managing
time helps in
smooth life
For
everything
there is time
and space
Life is no
longer a
struggle
Plan your
time and
work on
your plan
Achieve
your
goals

3. TIME
MANAGEMENT
Time Management is
straightforwardly
defined as the
management of time in
order to make the most
out of it.

4. SOME BASIC MYTHS
ABOUT TIME
MANAGEMENT
There's too much to
do; I can't handle it
all.
There's plenty of
time; I can do that
later.
This little task is not
important.
I'm busier than usual right
now, so it makes sense to
shift some tasks off to
another time. Re-
scheduling something to a
later time is
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MYTH 1 MYTH 2
MYTH 4MYTH 3

5. EFFECTIVE TIME
MANAGEMENT
to manage/handle or
direct with a degree
of skill and
intelligence.
the measured or
measurable period
during which an
action, process, or
condition exists or
continues.
the act or art of
managing : the
conducting or
supervising of
something (as a
business).
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ManagementTimeEffective

6. TIME MANAGEMENT
QUESTIONS
How much time do you have?
Do you have a schedule?
Does free time really mean free time?
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Do you use a planner?

7. IMPLEMENT A TIME MANAGEMENT PLAN
01
Create time
management goals
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02
Find out where you
are wasting time
03
Use time
management
tools
04
Prioritize ruthlessly
05
Set time limits for
tasks
06
Be sure your
systems are
organized

8. WHAT ARE YOUR GOALS?
8
Make your goals
specific and
concrete.
Set long-term
and short-term
goals
Set a deadline
for your goals.
Monitor your
goals.
Change goals if
needed.

9. DO YOU HAVE A
SCHEDULE?
9
Set up your daily task and weekly
task calendar.
 Review all tasks and their schedules.
 Block existing priority one task and their
times
 Highlight tasks and project due dates.
 Identify routine tasks/work.
 Incorporate break time.
Divide time into 30-minute blocks.
Use spare time to review, thinking and learning.
Don’t forget to reward yourself when you do
something right.
“Work smarter, not harder.” – Alan Lakein

10.  WHICH GOALS/TASKS/WORK ARE
IMPORTANT TO YOU?
 WHICH GOALS/TASKS/WORK ARE
URGENT?
 IT IS IMPORTANT TO WORK ON
ONE TASK AT A TIME.
 PLAN TIME TO BEGIN THE PROCESS
 REVIEW TASKS AND PLAN TO WORK
ON THAT ARE DUE.
 USING PLANNER/CALENDAR/TASK-
LIST WILL HELP YOU TO
PRIORITIZE YOUR WORK.
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Setting Priorities

11. 11
PROCRASTINATION
Procrastination is a major
obstacle that can prevent you
from practicing good time
management skills.
It is the constant pushing aside
of tasks that need to be
completed and is the enemy of
all.

12. WAYSOF OVERCOMING PROCRASTINATION
12
Just do it – Complete
the task
The moment you find yourself procrastinating, complete the task; then, you won’t have to
think
about it anymore.
Be
positive
Avoid speaking negatively about the task and your ability to move toward completion.
Instead,
by positive. Tell yourself, “I know that I can finish this work.”
Keep
yourself
organized
Having everything you need right at your fingertips will save a lot of time when startinga
project.
Take the task
apart
Sometime an assignment can appear to be overwhelming. Breaking large assignments
into
manageable parts will help. Set dates to work on eachof the pieces.
Make the
Task
Meaningful
Ask yourself why the task is important to you and what it has to do with your long-term
goal.

13. TIME MANAGEMENT TIPS
 WRITE THINGS DOWN.
DON’T RELY ON MEMORY
 PRIORITIZE YOUR LIST
 PLAN YOUR WEEK.
SPEND SOME TIME AT THE BEGINNING OF EACH WEEK
TO PLAN YOUR SCHEDULE.
 CARRY A NOTEBOOK.
WRITE DOWN THOSE GREAT IDEAS AND BRILLIANT
INSIGHTS (CAPTURE YOUR THOUGHTS).
 LEARN TO SAY NO.
SAY NO TO LOW PRIORITY REQUESTS.
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14. 14
Avoid Distractions

15. TIME MANAGEMENT TIPS
TO HACK PRODUCTIVITY
15
• Schedule Your Day
• Make smart to-do lists.
• Declutter and Organize
• Break Large Projects Into Smaller Tasks
• Commit to Your Plan
• Create a Deadline
• Plan Ahead
• Plan to achieve four hours of real work per day
• Set a maximum of three priority tasks per day
• Timely information and communication is most
important
with follow-ups
• Focus on one thing at a time
• Eliminate Distraction – Multitasking is Highly
Overrated
• Limit social media time
• Learn to say no effectively
• Create Routines
• Do the Hard Things First - Stop
Procrastinating
• Learn to delegate tasks effectively at work
• Clear Your Mind
• Integrate Work into Your Happiness and
Leisure
• Track your time
• Admit mistakes quickly and move on and
make sure
it will not repeat
• Take breaks during the work day
• Conduct a Weekly Review of the Week
• Review the past to become better, not assign

16. RESPECT YOUR AND EVERYONE’S TIME…
THEN… TIME WILL RESPECT YOU!
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“You will never ‘find’ time for
anything.
If you want time, you must make it.”
Charles Bruxton

17. THANK YOU
Komil Singhal
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