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Leverage Budget Management Functionality in SAP to Administer Budgets for Investment Management, Project Systems, Internal Orders, and Cost Centers Michael Prakhina Lazar Consultants
In This Session … ,[object Object],[object Object],[object Object],[object Object]
In This Session … (cont.) ,[object Object],[object Object],[object Object],[object Object]
What We’ll Cover ... ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
What Is Budgeting? ,[object Object]
Planning vs. Budgeting ,[object Object],[object Object],The budget is the approved cost structure for an order or a project
Budget Types ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
How Budgeting Works ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Order: 400010 Budget  Line Items Order  400010  Chicago  Trade  Fair Document Year Activity Amount ... Total 2000 19,000 Original  Current Budget Budget Overall 40,000 50,000 2000 15,000 19,000 2001 15,000 18,000 2002 2,000 3,000 2003 3,000 4,000 030000001 2000 Original 15,000 030000200 2000 Supplement 5,000 030000306 2000 Return 1,000-
Define Budget Profile ,[object Object],The budget  profile defines  the parameters  for budgeting Is Availability Control activated manually or automatically during budgeting?
What We’ll Cover … ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
What Is Availability Control? ,[object Object],[object Object],[object Object],Is availability control active? For which transactions will availability control apply? What are the tolerance limits?
How Budgeting Works with Availability Control Tolerances Use tolerances to define how the system should respond to a given degree of budget overrun
Budget Carry Forward ,[object Object],[object Object]
Budgeting in Different Currencies ,[object Object],[object Object]
What We’ll Cover … ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
About Commitments Management ,[object Object]
Commitments Carry Forward ,[object Object]
Types of Commitments Management  ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Activate Commitments Management ,[object Object],[object Object],[object Object],[object Object],[object Object]
Commitments Reports ,[object Object]
What We’ll Cover … ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Budgeting in Investment Management ,[object Object],[object Object]
Budgeting in Investment Management (cont.) ,[object Object],[object Object]
Overall and Annual Budget Values ,[object Object],[object Object],[object Object]
Budget Distribution ,[object Object],[object Object]
Consistency Check for Budget Values ,[object Object],[object Object]
Budget and Availability Control
Budget Category
Budget Category (cont.) ,[object Object],[object Object],[object Object]
What We’ll Cover … ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Define a Budget Profile for Cost Centers ,[object Object]
Maintain Cost Center Budget Information ,[object Object],You can manually enter  budget for cost centers Use Excel to upload values automatically
Cost Center Budget Planning in Excel Type Report ,[object Object]
Cost Center Budget and Commitments Reports Actual costs Commitments Allotted costs Budget Via the Report/Report Interface you can branch to the Cost Centers: Actual Line Items report
Budget Upload Using Excel ,[object Object],[object Object],You can upload budget values from Excel You can copy actual costs or other planning profiles to your budget
What We’ll Cover … ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Assign Budget Profile to Internal Order You assign a Budget Profile to an Internal Order Type. You can allocate the budget after the  Created  status is reached. If you want to prohibit budget allocation in the  Created  status, you need to define a user status.
Change Budget for Internal Order ,[object Object],[object Object],You can use Excel  to upload values  automatically
Internal Orders Commitments Report ,[object Object],[object Object]
What We’ll Cover … ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Budget for Project Systems ,[object Object],[object Object],[object Object]
Distributing Budget from Investment Program ,[object Object],[object Object],[object Object]
Releasing the Budget ,[object Object],[object Object]
Enter Budget Information for Projects ,[object Object]
Assign Budgeting Profile to the Project Definition In Order for Budget Control System (BCS) to work you should not maintain budget profile ,[object Object],[object Object],[object Object]
Releasing the Budget  ,[object Object],[object Object],Release
Budget Foreign Currency Recalculation for Projects  ,[object Object]
Consistency Check ,[object Object],[object Object],[object Object],[object Object],[object Object]
Budget Carry Forward for Projects ,[object Object]
Project Budget and Commitments Reports ,[object Object],[object Object],Drilldown Reports
What We’ll Cover … ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Web-Enabled Budget Requests Request for  Budget Request  (scenario SR61) Budget Request with Approval ( scenario SR62 ) In SAP ERP 6.0 there  are  multiple predefined Web-Enabled forms such as this one: Components    Internet/ Intranet Services    Internal Service Request    Scenario Definition    Define Scenarios
Internal Tasks ,[object Object],[object Object]
Document Flow ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
What We’ll Cover …  ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Resources ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],* Requires login credentials to the SAP Service Marketplace
7 Key Points to Take Home ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Your Turn! How to contact me: Michael Prakhina [email_address]
Disclaimer ,[object Object]

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SAP Financials 2011 Prakhina Leverage Budget Management Functionality in SAP

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  • 2. Leverage Budget Management Functionality in SAP to Administer Budgets for Investment Management, Project Systems, Internal Orders, and Cost Centers Michael Prakhina Lazar Consultants
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  • 13. How Budgeting Works with Availability Control Tolerances Use tolerances to define how the system should respond to a given degree of budget overrun
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  • 35. Cost Center Budget and Commitments Reports Actual costs Commitments Allotted costs Budget Via the Report/Report Interface you can branch to the Cost Centers: Actual Line Items report
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  • 38. Assign Budget Profile to Internal Order You assign a Budget Profile to an Internal Order Type. You can allocate the budget after the Created status is reached. If you want to prohibit budget allocation in the Created status, you need to define a user status.
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  • 53. Web-Enabled Budget Requests Request for Budget Request (scenario SR61) Budget Request with Approval ( scenario SR62 ) In SAP ERP 6.0 there are multiple predefined Web-Enabled forms such as this one: Components  Internet/ Intranet Services  Internal Service Request  Scenario Definition  Define Scenarios
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  • 59. Your Turn! How to contact me: Michael Prakhina [email_address]
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