1. LAURA J. MEASE
322 Maddock Avenue
Trenton, NJ 08610
Home: (609) 888-1727
Cell: (609) 462-7506
Email: lauram0324@verizon.net
SUMMARY
Accomplished Administrative Assistant with over 25 years of diverse experience in industries
including Engineering, Education, Finance, and Operations. Highly motivated, self-starter, able to
handle multiple projects simultaneously with quality results. Capable of working on independent
projects with minimal supervision. Excellent organizational and communication skills. Expertise in
all Microsoft applications and familiarity with other software. I work diligently to expand my
knowledge and skills.
PROFESSIONAL EXPERIENCE
West Windsor-Plainsboro Regional School District- 3/2014-Present
Board Office, West Windsor, NJ
Secretary to Comptroller (50%) & Assistant Superintendent for Curriculum and Instruction
(50%)
Comptroller/Business Office Responsibilities:
• Enter purchase orders (recurring annual & ad hoc) and track Business Office and Non-public
Textbook POs using district financial system.
• Receive, log, and process bi-weekly bank deposits.
• Prepare invoices and track payments.
• Assist in preparing information packages for Finance Committee and BOE meetings. (Pony)
• Coordinate arrangements, identify documents for destruction based on state guidelines, and
prepare records disposal forms for annual, district-wide records disposal/shredding.
• Respond to requests for Certificates of Insurance and provide information to Insurance
Company.
• Assist in review and processing of all Professional Development/Travel forms.
• Manage the processing of Free & Reduced Lunch Application forms, enter data into student
information management system, and respond to inquiries.
• Support annual budget and audit processes, tuition, taxes, grants billing, and insurance policy
renewals.
• Assist with seasonal accounts payable functions.
Curriculum & Instruction (C&I) Responsibilities:
• Complete all purchase orders for the C&I department, including textbooks, mileage, supplies,
workshop registration fees, etc. Process all reimbursements and invoices for completed
purchase orders, and maintain copies of all documents as backup for payments.
• Receive and track requests for Non-Public School technology purchases and obtain Board
approval.
• Work with department to communicate upcoming contract renewals and travel needs to ensure
proper board approval.
• Create personnel agenda items for Board approval related to extra duty pay approved for and
paid through the C&I department.
• Enter and track timesheets for all extra duty pay approved and paid for through the C&I
department to ensure that the maximum hours are not exceeded.
• Track subscription and workshop allowances for C&I supervisors.

2. Laura Mease
• Assist with the coordination of Professional Development Days which includes entering
workshop information into Event Brite software, registration of attendees, and extracting survey
responses using Survey Monkey software.
• Report on the amount of hours and dollars expended per project for approved additional time.
• Respond to inquiries and requests for information from other employees, parents, etc.
QUANTUM MANAGEMENT GROUP, INC., Hamilton, NJ 10/2009-12/2013
Staff (Administrative) Assistant
• Maintained daily office operations for the Hamilton office of environmental consulting firm.
• Ran weekly database queries, generated and updated reports, analyzed and reconciled data.
• Provided administrative and project-related support to Quantum principals and staff members
including creating and updating spreadsheets and PowerPoint presentations, updating
databases, writing procedures, internet research, etc.
• Organized company-wide team meetings, reserved hotel rooms, conference rooms, sent email
notifications for meetings, managed food selection, and negotiated meeting contracts with hotel
event coordinators.
• Prepared purchase orders and change orders for project management services to clients.
• Reviewed and validated invoices and credit memos for major client, prepared coding sheets
and submitted them for approval.
• Assisted with the review of a major client’s boxes of documents pulled from records retention
storage facility, entered information into a database, and generated reports.
• Organized Hamilton office monthly meetings. Sent out yearly schedule of meetings and
monthly reminders, coordinated training, and ordered lunch.
• Used corporate credit card for purchasing office supplies, equipment, food for meetings, etc.;
prepared and submitted monthly expense reports.
• Assisted with preparation of company disaster planning communications and guidelines.
• Wrote website content and updated Quantum website.
• Prepared job descriptions, posted them online, reviewed resumes, and scheduled interviews.
• Interfaced with internal and external Information Technology staff to troubleshoot and resolve
computer and network issues.
URS CORPORATION-WASHINGTON DIVISION, Princeton, NJ 10/2005-2/2009
Administrative Assistant
• Provided support to the Manager of Engineering Administration, who reported to the Vice
President of Engineering.
• Provided administrative support to several Regional Principal Engineers in various Engineering
disciplines (Electrical, Mechanical/Piping, Civil/Structural, Architectural, and Environmental.)
• Frequently made travel arrangements (on-line and by phone) and prepared expense reports.
• Responsible for Purchasing and Meal credit cards. Coded expenses for Accounts Payable
processing and reconciled monthly bank statements.
• Used credit cards for purchasing office supplies, equipment, publications/subscriptions,
business cards; renewal of Professional Engineering licenses; and food for training sessions,
workshops, seminars, and special events.
• Acted as a liaison to Human Resources and IT to coordinate new hire set-ups. (Office space,
logon ID, email account, hardware.)
• Reviewed and edited/updated all Engineering Project Execution Procedures/Standards.
• Prepared purchasing requisitions for Engineering software and other services in collaboration
internal staff and external vendors, and processed corresponding invoices.
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3. Laura Mease
• Researched and developed new competencies for Engineering, Design, and Architectural
positions. Used approved competencies to review, edit, and update all corresponding job
descriptions in collaboration with Human Resources and Marketing.
• Gathered actual and projected data from Project Managers, and prepared monthly work-hour
forecast reports.
• Coordinated corporate-wide training sessions, employee development/mentoring sessions,
department meetings, and presentations by external vendors. This included sending invitations
using Outlook and Live Meeting, preparing materials, setting up A/V equipment and laptop,
arranging for catering, and entering attendees’ names into a database to track CEUs.
• Conducted independent research for special projects and provided reports to management.
• Requested information and updated/maintained Corporate Engineering Master Software list.
• Worked with Time Management and Payroll to assign timesheet approvers and resolve time
sheet discrepancies.
• Wrote office procedures that were used to train other staff members.
• Designed new forms and updated existing forms for maximum efficiency.
• Reviewed Engineering website for compliance with branding guidelines.
RANDSTAD and AJILON STAFFING AGENCIES, Princeton, NJ 5/2005-9/2005
Administrative Assistant
• Temporary Administrative Assistant positions at Sussna & Matz Architects, Robert Wood
Johnson Foundation and Merrill Lynch.
PRINCETON UNIVERSITY, Princeton, NJ 1/2000-5/2005
Princeton Institute for the Science and Technology of Materials (PRISM)
Educational & Industrial Outreach Coordinator (Sr. Admin. Assistant), Business Manager
(Sr. Admin. Assistant), Administrative Assistant.
• Held three successive positions through promotion due to high performance.
• Provided administrative support to the Assistant to the Director, Director for Research
Initiatives, Director of Operations and Finance, Director of Graduate Studies, Director of
Undergraduate Studies, Industrial Outreach Director, and faculty members.
• Managed and executed all activities related to the Graduate Program in Materials and
Undergraduate Certificate Program in Materials. Prepared and distributed correspondence and
other materials; monitored the flow of information to the Registrar’s Office for course offerings,
course enrollment lists, classroom assignments, grade sheets, course evaluations; entered
course information on-line in PeopleSoft system.
• Coordinated committee and staff meetings, workshops, conferences, and seminars, including
sending invitations, reserving conference room, setting up A/V equipment, and catering.
• Supported the Institute Seminar Series during each semester which included scheduling
external speakers, making travel arrangements, conference room reservations, catering,
distributing materials, etc.
• Designed, updated, and maintained new departmental website after attending external web
design training.
• Assisted in monitoring all daily financial and operational activities, financial analysis, and
reconciliation of accounts.
• Handled petty cash; monitored credit card usage, maintained activity log, reconciled on-line
transactions and transferred charges to appropriate accounts; reconciled monthly bank
statement; prepared invoices and travel vouchers; generated end of month financial reports.
• Prepared purchase requests for lab and office supplies, using PeopleSoft purchasing software,
and processed invoices.
• Prepared monthly billing for microscope lab and computer center user’s fees consisting of
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4. Laura Mease
developing complex spreadsheets, allocating internal charges to proper accounts, preparing
and mailing invoices, and receiving/depositing payments.
• Designed and generated numerous promotional flyers, posters, brochures, etc.
• Coordinated updating of publications such as Graduate and Undergraduate Brochures,
Graduate and Undergraduate Announcement Catalogs, Sophomore Academic Handbook.
Planned and coordinated activities such as Class Day and Spring/Fall Open Houses.
• Created, updated, and maintained various mailing lists.
• Documented and maintained operational procedures.
EXPERIENCE PRIOR TO 2000:
• HARVEY MUSIKOFF, PH.D, Psychologist, Princeton Jct., NJ, 8/1996-9/1999, Office
Manager.
• EDUCATIONAL TESTING SERVICE, Princeton, NJ, 2/1984-7/1996, Methods Analyst II-
Strategic Operations, Sr. Scheduler-Operations Services, and Administrative Assistant-Real
Estate Licensing Examination Program.
COMPUTER SKILLS
Microsoft Office 2013 (Word, Excel, PowerPoint, Access), Outlook, Communicator, Lync, Live
Meeting Conferencing, WebEx, Publisher, FrontPage, Expression Web 3, SharePoint,
Adobe Illustrator, Photoshop, Acrobat; Macromedia Dreamweaver, Flash, and Fireworks
for web design, Deltek Time Sheet System, PeopleSoft; Windows-95/98/2000, Windows
XP, Windows 7, Internet Explorer 10, Systems 3000, Google Chrome, Genesis Student
Information System, Infinite Campus Student Information System..
EDUCATION
MERCER COUNTY COMMUNITY COLLEGE
Associates Degree, General Business (12/1985)
VOLUNTEER ACTIVITIES
I have been a volunteer for many years with several Greyhound Rescue and Adoption groups.
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