1. Job Title Date: 1
JOB DESCRIPTION
1. POSITION DETAIL
1. JOB TITLE Chief Admin officer 2. JOB GRADE
3. FUNCTIONAL GROUP Admin General 4. JOB FAMILY
5. JOB CODE
6. DEPARTMENT Acquisition
7. DIVISION Admin and Reporting Services
8. DATE REVIEWED
IF BENCHMARK
POSITION, LIST
INCUMBENTS LINKED TO
THIS POSITION.
PURPOSE STATEMENT
DESCRIBE IN ONE SENTENCE THE OVERALL AND UNIQUE VALUE OF THE JOB. CONSIDER THE
REASON FOR THE JOB'S EXISTENCE AND THE OVERALL CONTRIBUTION THE JOB MAKES TO
THE ORGANISATION'S GOALS.
POSITION IN THE ORGANISATION
2ND LINE MANAGER
(2ND
LEVEL)
1ST LINE MANAGER
(1ST
LEVEL)
POSITION
SUBORDINATE
(1ST
LEVEL)
SUBORDINATE
(2ND
LEVEL)
Senior manager
Chief Admin Officer
Admin Officer
Administration Manager
2. Job Title Date: 2
ORGANOGRAM
Please provide a complete organogram and indicate the total number of employees per job
title.
2. POSITION DESCRIPTION
CRITICAL PERFORMANCE AREA
Provide at least 5 job CPA’s
Administration
General Support
Information management
Liaison
People management
MAIN OUTPUTS AND RESPONSIBILITIES FOR THIS POSITION – Describe the specific end
results / outputs required to be successful in the job. Try to focus on WHY activities are
performed and not what activities are performed. Focus on the added value of the job - not
merely statements of tasks or activities.
OUTPUTS
Variety clerical function in the group and department( KBA)
Compiling and arranging data, making computations, and laying out and
preparing reports
Maintain and produce security clearance data report.
Distributed security clearance forms to the department
Produce a reports of names, security status, cell phone and organograms for
the battle box
3. Job Title Date: 3
MAIN OUTPUTS AND RESPONSIBILITIES FOR THIS POSITION – Describe the specific end
results / outputs required to be successful in the job. Try to focus on WHY activities are
performed and not what activities are performed. Focus on the added value of the job - not
merely statements of tasks or activities.
Liaison with internal and external clients
Training when needed
3. EDUCATION REQUIREMENTS
FORMAL EDUCATION
(Refers to the minimum level of formal education that is required to meet the objectives of the
job. Normally obtained by studying at formal institutions e.g. University, College, University of
Technology.)
General Secretary ( Academy of Learning)
TECHNICAL / LEGAL CERTIFICATION / PROFESSIONAL REGISTRATION
(Please list applicable registration/certification requirements.)
MS Office(excel,word,access,Visio)
4. EXPERIENCE REQUIREMENTS
(Refers to the amount of job-related work experience required to meet the objectives of the job.)
5. CAPABILITIES
KNOWLEDGE & FUNCTIONAL SKILLS
Is typically gained through formal and informal training programs and includes knowledge of
facts, data and information as well as an understanding of the rationale behind models, theories
and principles. e.g. Knowledge of Military products systems; SANDF / Military Environment;
Research Methodologies; Problem-Solving Techniques.
4. Job Title Date: 4
Sound interpersonal and communication skills, Strong customer orientation and a team
worker, Good organising and problem solving skills , reliable and using initiative
BEHAVIOURAL COMPETENCIES
Are typically gained through formal and informal training programs, and refer to how to do
things. Skills are demonstrated in the application of techniques and procedures. e.g. How to
mine data; How to present research findings (verbal, written, visual); Computer Literacy;
Presentation Skills; Interpersonal Skills.
6. COURSES
Please list the courses relevant to a particular job/level that will cater for the "Job Related
Knowledge" and "Job Related Skills" listed in the preceding columns.
ADMINISTRATION SKILLS, COMPUTER SKILLS AND TRAINING SKILLS
7. OTHER SPECIAL REQUIREMENTS
Security Clearance
