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Maine Shared Collections Strategy: Origins, Vision, Goals
1. Dr. Clem Guthro,
Director of the Colby College Libraries
MSCS Project Co-PI
Maine Shared Collections
Strategy: Origins, Vision, Goals
www.maineinfonet.net/mscs/
2. Academic Libraries
University of Maine, University of Southern
Maine, and 5 small campuses
Colby, Bates and Bowdoin
University of New England
7 Community Colleges
Small private colleges (Unity, Thomas, St.
Josephs, College of the Atlantic, Maine
Maritime Academy, Maine College of Art,
Husson, Beal, Kaplan)
The Library Context in Maine
3. Public Libraries
265 public libraries
2 flagship publics –Bangor and Portland
150 with collections smaller than 20,000 vols
Maine State Library
Maine Law and Legislative Reference Library
Special Libraries
23 hospital libraries
2 Independent Labs (Jackson and Bigelow)
The Library Context in Maine
4. Maine InfoNet
MaineCat – Statewide catalog
Marvel – Statewide databases
Larger Libraries
9 largest libraries in Maine
Directors meet twice a year
Annual staff development day
CBB (Colby, Bates, Bowdoin)
Cooperative collection development
Common loan periods & 6 day a week delivery
State-wide delivery -1.25 million items/year
The Library Context in Maine
5. Started with a hallway conversation at MLA in
2008
With everyone’s budget being impacted we must
work together
Larger Libraries Group meeting – November
5,2009
IMLS Grant deadline February 1, 2010
Proposal wrangled and written by Clem Guthro &
Marilyn Lutz
Only 1 in person meeting of potential partners
I was on sabbatical
The Genius of a Hallway Conversation
6. Larger Libraries Group- 9 largest collections
Long tradition of collaboration and trust (100
years)
Most libraries were running out of space and
unlikely to get additional space
The collections of the Larger Libraries Group
represent ¾ of the print collections in Maine
Wanted a shared approach to managing legacy
print collections for the long term
Looking to be leaders in the print collection space
IMLS Grant background
7. IMLS Grant & Project Partners
2 public universities, 3 private colleges, state
library, 2 public libraries, 1 state-wide library
consortium
http://www.maineinfonet.org/MSCS
8. $821,000 three year grant to create a shared print
collections strategy
Create a collection analysis system to analyze the
collections and assist in decision making
Examine the presence of large scale digital
collections (Hathi Trust and Internet Archive) as a
determiner of what to keep in print
Integrate Print on Demand for large scale digital
collections where local print copies are unavailable
Integrate Electronic on Demand for large scale
digital collections
IMLS Grant – The original
9. Focus is monographs and journals (Government
document are excluded)
The goal is to determine which volumes should be
retained long term and by whom
Develop a method to make retention decisions at
scale
Libraries may discard materials or not once retention
decisions are made (downsizing is not the
predominant focus)
Provide a framework for other libraries to participate
once the initial grant period is complete
Expose our retention decisions to the world
Be part of the emerging national conversation
Grant focus
10. Build on the collaboration that is a norm in Maine
Help faculty and the public to think of our libraries
as collaborative partners in building and
preserving collections
We wanted the emphasis to be on print retention
and not on weeding. Our message to our
community is that we are preserving the print
heritage in Maine.
We wanted to capitalize on the robust physical
delivery system and tradition of sharing to help us
Political Goals
11. Wanted a sustainable business model
Wanted a formal Memorandum of Understanding to
guide the ongoing work.
Wanted a governance and operational structure that
was “light weight” but workable
Governance and Business
12. Project Management
http://www.maineinfonet.org/MSCS
Project Team
Contracted Systems Librarian
Director’s Council
Collections Committee
Technical Services and Systems Committee
National Advisory Board
http://www.maineinfonet.net/mscs/about/people/
Notas del editor
Two large publicsFive medium150 less thatn 20K
Maine ranks 39th in terms of size, 41st in terms of population
Maine InfoNet is a collaborative of academic, public, school, and special libraries that provides leadership in resource sharing, promotes cost effective solutions for quality library information services, and supports the cultural, educational, and economic development of Maine. MaineCat Statewide Catalog combines and links more than 100 library collections contained in 10 large online library systems. A single search scans more than 3,400,000 unique titles and nearly 7.6 million itemsMaineCat Statewide Catalog combines and links more than 100 library collections contained in 10 large online library systems. A single search scans more than 3,400,000 unique titles and nearly 7.6 million items
Dean Corner – Director of Reader and Information Services
1.5 Collection Holders: Collection Holders are those members who agree to retain materials as part ofthe MSCC.1.6 Collection Builders: Collection Builders are those Collection Holders who agree to ingest andvalidate retained materials.1.7 Supporting Members: Supporting members will pay membership fees in exchange for ensuredaccess to retained materials.