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VLOOKUP Function - Marelen Talavera - Vivacious Analytic
- 4. Is use to find a specific information.
- 5. It can help you find a distinct data in a spreadsheet.
- 12. a logical value (TRUE or FALSE),
- 13. any number,
- 15. Table_array is where the data is searched at.
- 16. Table_array must contain at least two columns of data.
- 17. Why?
- 18. Because the first column contain the lookup_value.
- 19. Then the second (or succeeding columns) will return the needed data.
- 20. Let’s move on to the next item.
- 21. Col_index_num is the column number (in the table_array) where data are returned from.
- 22. Range_lookup is a logical value indicating an exact or an approximate match to the lookup_value.
- 23. A logical value is either TRUE or FALSE only.
- 24. If TRUE, VLOOKUP will look for an approximate match.
- 25. An approximate match is the closest fit.
- 26. If FALSE, VLOOKUP will look for an exact match.
- 27. If an exact match is not found, a #N/A error will occur.
- 28. If there are two or more exact matches,
- 29. the first match will be chosen.
- 31. You can choose to write TRUE or FALSE
- 32. Or not write anything at all.
- 33. Just remember, the syntax chooses TRUE by default.
- 34. This means that the syntax will look for the approximate match.
- 39. just type it up and a pop-up will assist you.
- 41. We have a list of all employees and their hourly wage.
- 43. At the end of the month,
- 44. we need to compute salary due to the company’s marketing team.
- 46. We already have the number of hours worked.
- 47. So, we just need each employee’s hourly rate.
- 52. Our table_array is the first list.
- 53. The list of all employees with hourly rate.
- 55. Notice that we just have two columns.
- 56. The first column is the employee name.
- 58. The second column is the hourly rate.
- 63. Or the second column that shows the hourly rate.
- 65. The range_lookup may or may not be there.
- 66. For now, I will not use range_lookup.
- 67. This means that TRUE is chosen by default.
- 68. So, it will look for an approximate match.
- 69. I will show you an exact match later.
- 70. Let’s go back to our example.
- 74. We can choose to write each employee’s name
- 76. Or just the cell reference.
- 78. For now, I chose the cell reference.
- 79. The table_array can be a named range
- 81. or just a reference to a range of cells.
- 83. Just a side note!
- 84. Do you know how to name a range?
- 85. First, highlight the table or the range of cells.
- 87. Notice the cell- like beside the function box?
- 89. You can click on that to name the table or range of cells.
- 90. Let’s say I’ll name it employee complete.
- 91. Just type it up with no space or special character.
- 93. Now, instead of the range of cells,
- 96. The result is just the same.
- 97. Now, VLOOKUP function came back with these results.
- 99. We can check this using our first list.
- 101. Just imagine if VLOOKUP function is not around,
- 102. and you have a thousand employees.
- 103. You have to check a thousand name and rate.
- 104. Wow!
- 105. Now, let’s take a look when we assign a range_lookup.
- 107. It’s when you assign FALSE,
- 108. the syntax will look for an EXACT match.
- 109. Let’s use the same example above.
- 110. We have the list of employees and their hourly rate.
- 112. Let’s say there’s a typographical error.
- 116. VLOOKUP will look for an exact match.
- 117. When you hit Enter, an error will occur.
- 119. Because there’s a typographical error in the employee’s name.
- 121. What if the range_lookup is set to TRUE?
- 122. Let’s see…
- 124. After hitting Enter
- 126. The syntax returned with an answer.
- 128. Why is it an approximate answer?
- 129. Because the table_array has no exact match.
- 131. So, the syntax returned with an approximate match.
- 133. Is it correct?
- 134. Let’s check.
- 135. Here’s the list.
- 137. Since there’s no exact match for LOOPEZ,
- 138. the syntax will return with a closest match.
- 139. Look at these
- 141. These are the three CLOSEST match.
- 142. Where do you think will the syntax get its answer?
- 144. Therefore, the syntax will choose the CLOSEST match alphabetically.
- 148. You might ask why DAVIS and not LOPEZ?
- 149. This is because of the function’s definition of CLOSEST.
- 150. The function arranged the data in alphabetical order.
- 151. Thus, LOOPEZ is closer to DAVIS not to LOPEZ.
- 152. Let’s see the syntax’s answer.
- 154. And compare it to the list.
- 156. To answer the question of correctness,
- 157. No, it is not correct.
- 158. Logic tells us that the answer is incorrect.
- 159. Does it mean that the syntax’s design is incorrect?
- 160. Definitely not!
- 162. This is just to show the importance of range_lookup.
- 163. Remember!
- 164. When you need an EXACT match, choose FALSE.
- 165. When you just need an APPROXIMATE match, choose TRUE.
- 166. Whatever you choose will greatly affect your result!
- 167. Now, you know the value of range_lookup.
- 168. Just a review, the syntax for VLOOKUP is
- 170. Now, it’s your turn!
- 171. Use VLOOKUP function and tell me about it below.