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  1. 1. Preparing Research Article for SCOPUS- Indexed Publications JUNIEL G. LUCIDOS Director for Extension,Romblon State University
  2. 2. Why do we want to publish? Finding the right journals/conferences Why SCOPUS? Facts and Tips in preparing your manuscript
  3. 3.  Preparing and submitting of a manuscript to a journal for publication is both exciting and challenging experience for researchers.  It is more exciting and rewarding if you receive an acceptance letter from the journal Editor.  News of rejection is usually very depressing but everyone’s papers rejected once or even more (Be Ready for Rejection!).
  4. 4. Publishable Researches start with Relevant and Quality Research Proposals
  5. 5. REJECTED
  6. 6. REJECTED
  7. 7. REJECTION  There is insufficient new, interesting and significant information in the paper  Weak references/related literatures  Objectives are not clear  Local issues with insufficient interest for an international audience  The manuscript is poorly structured
  8. 8. If your research is not published in a journal it does not exist. Prof Gustaf Olsson Editor‐in‐Chief Water Science & Technology
  9. 9. Contribution to the body of knowledge? Address specific research problem/gaps? Professional growth and development/Invited as Reviewer? International recognition and linkages? Enhanced teaching quality? Attainment of university targets and rankings? Rewards and incentives? Promotions (NBC 461)?
  10. 10. SCOPUS  SCOPUS is the largest abstract and citation database of peer reviewed literatures, scientific journals, books, and conferences.  Its vast database contains abstracts and references from more than 21,000 titles, obtained from over 5,000 publishers (Elsevier) worldwide (2013).  Its broad interdisciplinary coverage in the fields of science, technology, medicine, social sciences and the arts and humanities  Search for relevant topics or articles during the literature review phase
  11. 11. SCOPUS  Decide where, and with whom, to publish- analyze the top journals and authors in your discipline.  Discover who is citing you, see their h-index and output information  Explore how many citations and article or author has received, and identify potential collaborators.  Manage your research output and monitor your reputation (received citation alerts, use the SCOPUS Author Profile Page to view and analyze your output including your h-index)
  12. 12. SCOPUS
  13. 13. SCOPUS
  14. 14. SCOPUS
  15. 15. SCOPUS
  16. 16. SCOPUS
  17. 17. SCOPUS
  18. 18. SCOPUS
  19. 19. SCOPUS
  20. 20. SCOPUS
  21. 21. SCOPUS
  22. 22. SCOPUS
  23. 23. PUBLISHABLE. Ask your self??  Have I done something new and interesting?  Is there anything challenging in my work?  Is my work related directly to a current hot topic?  Have I provided solutions to some difficult problems? YES Start preparing your manuscript NO Submit to local journals or with lower impact factor
  24. 24. PUBLISHABLE. Reviewers are using questionnaires in which they must respond to questions such as:  Does the paper contain sufficient new material?  Is the topic within the scope of the journal?  Is it presented concisely and well organized?  Are the methods and experiments presented in the way that they can be replicated again?  Are the results presented adequately?  Is the discussion relevant, concise and well documented?  Are the conclusions supported by the data presented?  Is the language acceptable?  Are figures and tables adequate and well designed? Are they to many?  Are all references cited in the text included in the reference list?
  25. 25. FULL ARTICLES/ORIGINAL ARTICLES LETTERS/RAPID COMMUNICATIONS/SHORT COMMUNICATIONS REVIEW PAPERS OR PERSPECTIVES  Most important paper  Original research  Completed research  Quick and early communication of significant and original advances  Much shorter than full articles  Summarize recent developments on a specific hot topic (highlighting important points that have previously been reported& introduce no new information)  Normally they are submitted on invitation by the editor
  26. 26.  Is it sufficient for a full article, or are your results so thrilling that they should be shown as soon as possible?  Ask your supervisor or a colleague for advice on the manuscript type to be submitted (Remember also that sometimes outsiders- i.e., colleagues not involved in your research- can see things more clearly than you.  Whatever type of article you write, plan to submit only one manuscript, not a series of manuscripts. (Normally editors hate this practice, since they have limited space in the journals and series of manuscripts consume too many pages for a single topic or an author/group of authors) Self-evaluate your work:
  27. 27.  Do not gamble by scattering your manuscript to many journals at the same time. Only submit once and wait for the response of the editor and the reviewers.  The most common way of selecting the right journal is to look at the articles you have consulted to prepare your manuscript. Probably most of them are concentrated in one or two journals.  Read recent publications in each candidate journal and find out the hot topics and the types of articles accepted.  Consider the high rejection rates of the journal (e.g. Nature, Science, The Lancet, and Cell). If your research is not very challenging, focus in more humble
  28. 28. Researchers can be lured by the promise of being published in distinguished journals or being offered to speak in international conference. Sadly, sometimes they end up being duped and paying high rates. “Publish or Perish” has been the phrase many have adhered to. But before submitting your intellectual works, take a step back and consider the following tips to avoid being a VICTIM.
  29. 29. A journal is Indexed when its bibliographic and citation information is included by the citation data supplier. For “Research University” the citation data supplier is Scopus & Web of Science What is an Indexed-Journal???
  30. 30. A journal’s “impact factor” is an annual measure of the extent to which articles in that journal are cited. It’s a rating that’s calculated by the Institute for Scientific Information and published in an annual volume of the Science Citation Index or on their website. It can be used - with caution - as a rough measure of the reputation of a journal. What is Impact Factor???
  31. 31. What is Impact Factor???
  32. 32. Check the webpage of the selected journal and download the Guide for Authors. Read the guidelines again and again! It generally include detailed editorial guidelines, submission procedures, fees for publishing open access, and copyright and ethical guidelines. You must know that all editors hate wasting time on poorly prepared manuscripts.
  33. 33. SECTION FOR INDEXING MAIN TEXT ADDITIONAL SECTIONS  Title  Authors  Affiliations  Abstracts  Keywords  Introduction  Methods  Results  Discussions  Conclusions  Acknowledgements  References  Supplementary Materials/Annexes
  34. 34. The structure of full articles follows the IMRAD format, introduces as a standard by the American National Standards Institute: INTRODUCTION What did you/others do? Why did you do it? METHODS How did you do it? RESULTS What did you find? DISCUSSIONS What does it all mean?
  35. 35. One of the worst things in science is plagiarism.  Plagiarism and stealing work from colleagues can lead to serious consequences, both professionally and legally.  Violations include data fabrication and falsification, improper use of human subjects and animals in research, and using another author’s ideas or wording without proper attribution (It’s also possible to commit ethics violations without intending to).  Educational resources include the Publishing Ethics Resources Kits (PERK) from the Committee on Publication Ethics (COPE) and Elsevier’s Ethics in Publication & Research Website
  36. 36.  The topic to be studied should be the first issue to be solved. Define your hypothesis and objectives (These will go in the Introduction.)  Review the literature related to the topic and select some papers (about 30) that can be cited in your paper (These will be listed in the References.)  Finally, keep in mind that each publisher has its own style guidelines and preferences, so always consult the publisher's Guide for Authors. But before you set out to write a paper, there are two important things you should do that will set the groundwork for the entire process.
  37. 37. If you are using photographs, each must have a scale marker,or scale bar, of professional quality in one corner.
  38. 38. How the problem was studied? Include detailed information so a knowledgeable reader can reproduce the experiment. Do not repeat the details of established methods. Broad summaries or key references are sufficient.
  39. 39. List the methods in the same order they will appear in the Results section, in the logical order in which you did the research: Description of the site Description of the surveys or experiments done Description of the laboratory methods Description of the statistical methods used (including confidence levels, etc.)
  40. 40.  This section responds to the question "What have you found?" Hence, only representative results from your research should be presented.The results should be essential for discussion.
  41. 41. Some tips in writing results: For numbers,use two significant digits unless more precision is necessary (2.08, not 2.07856444). Never use percentages for very small samples e.g., "one out of two" should not be replaced by 50%. Remember that most journals offer the possibility of adding Supporting Materials, so use them freely for data of secondary importance. In this way, do not attempt to "hide" data in the hope of saving it for a later paper. An important issue is that you must not include references in this section; you are presenting your results, so you cannot refer to others here.
  42. 42.  What do the results mean? So what? The hardest section to get right Take into account that a huge numbers of manuscripts are rejected because the Discussion is weak. You need to make the Discussion corresponding to the Results, but do not reiterate the results. You need to compare the published results by your colleagues with yours
  43. 43. Some tips for discussion: Avoid statements that go beyond what the results can support Avoid unspecific expressions such as "higher temperature", "at a lower rate", "highly significant". Quantitative descriptions are always preferred Avoid sudden introduction of new terms or ideas; you must present everything in the introduction, to be confronted with your results here. Speculations on possible interpretations are allowed, but these should be rooted in fact, rather than imagination. Revision of Results and Discussion is not just paper work.
  44. 44.  This section shows how the work advances the field from the present state of knowledge. A common error in this section is repeating the abstract, or just listing experimental results. Trivial statements of your results are unacceptable in this section.
  45. 45.  This is your opportunity to convince readers that you clearly know why your work is useful. A good introduction should answer the following questions: What is the problem to be solved? Are there any existing solutions? Which is the best/recommended? What is its main limitation? What do you hope to achieve?
  46. 46. Some tips in writing the introduction: Never use more words than necessary (be concise and to-the- point). Don't make this section into a history lesson.Long introductions put readers off. The introduction must be organized from the global to the particular point of view,guiding the readers to your objectives when writing this paper. Hypothesis and objectives must be clearly remarked at the end of the introduction.
  47. 47. The abstract tells prospective readers what you did and what the important findings in your research were. Together with the title, it's the advertisement of your article. Make it interesting and easily understood without reading the whole article. Avoid using jargon,uncommon abbreviations and references. A clear abstract will strongly influence whether or not your work is further considered.
  48. 48. The title must explain what the paper is broadly about. It is your first (and probably only) opportunity to attract the reader's attention. Remember that the first readers are the Editor and the referees. Also, readers are the potential authors who will cite your article, so the first impression is powerful!
  49. 49. When looking for keywords,avoid words with a broad meaning and words already included in the title. Some journals require that the keywords are not those from the journal name, because it is implicit that the topic is that. For example,the journal Soil Biology & Biochemistry requires that the word "soil" not be selected as a keyword.
  50. 50. Here, you can thank people who have contributed to the manuscript but not to the extent where that would justify authorship. Probably,the most important thing is to thank your funding agency or the agency giving you a grant or fellowship.
  51. 51.  Typically, there are more mistakes in the references than in any other part of the manuscript.  In the text, you must cite all the scientific publications on which your work is based.  But do not over-inflate the manuscript with too many references  Avoid excessive self-citations and excessive citations of publications from the same region.  Minimize personal communications, do not include unpublished observations, manuscripts submitted but not yet accepted for publication, publications that are not peer reviewed, or articles not published in English.
  52. 52. OMSC OMSC
  53. 53. References: Borja, Angel. Six things to do before writing your manuscript. May 12, 2014. your-manuscript Borja, Angel. 11 steps to structuring a science paper editors will take seriously. June 24, 2014. structuring-a-science-paper-editors-will-take-seriously UPLB RDE Digest Vol.9 No.1