1. Contents
Page Numbers
G Personal Details Sheet 2
G Foreword 3
G Introduction 4
G What is a Personal Portfolio? 5
Section 1 Employment Documentation
G Insert– Job Description/Introduction Information 6
and Contract of Employment
G How to write a CV 7
G Insert CV 8
G Membership of Professional Organisation 9
Section 2 Your Achievements/Personal Development
G Learning & Development 10
G Career Development 11 & 12
Section 3 Supervision and Competency Framework
G PR&D 13
G Insert PR&D here 14
G Qualifications & Experience 15
Section 4 Additional Evidence
G Activities Supporting Development 16
G Summary of Learning 17
G Reflective Practice 18
G Different ways of recording learning 19 – 24
G Insert Supervision Framework 25
G Supervision Agreement 26
G Supervision Record 27
G Competency Framework Evidence 28
G Useful Websites 29
CPD Portfolio 1

3. Personal Details Sheet
Name:
Address:
Current Base:
Current Post:
Telephone Number and Extentions:
Commencement of Employment:
CPD Portfolio 2

5. Foreword
This portfolio has been designed for non-qualified clinical support staff employed by
Rushcliffe Primary Care Trust. The portfolio should be used as a source of information
and to gauge your personal development throughout your employment with the Trust.
The portfolio is a personal collection of evidence, demonstrating your achievements, the
skills you have acquired in your role, your strengths and areas of development.
If you have career aspirations, the portfolio should enable you to reflect on your
development and with guidance from your Line Manager, set learning objectives, which
will assist you in your future career goals.
Matthew Jackson – Clinical Trainer Learning and Development Advisor
Theresa Brennan – Practice Development Facilitator
Julie Napper – Occupational Therapy Professional Lead
This portfolio has been developed from the existing Rushcliffe PCT Clinical and Non-
clinical staff CPD portfolios.
We would like to acknowledge the work of the teams who developed these portfolios.
CPD Portfolio 3

7. Introduction
Continuing Professional Development (CPD) is part of the process of lifelong learning for
all healthcare staff. It involves the continual updating and extending of knowledge and
skills that is essential to providing safe and efficient care. Its purpose is to help staff care
for patients and to ensure protection of the public.
CPD should be:
• Patient centred
• Meet local practice needs
• Meet individuals personal development needs
• Be work based
• Not rely solely on formal courses but include work shadowing
and personal study.
CPD Portfolio 4

9. What is a Personal Portfolio?
A portfolio is a collection of evidence, which shows your knowledge, skills and
achievements and helps you to plan your development.
It will help you to identify your strengths and achievements and act as a source of
information for you and your manager.
The following should be kept in your portfolio:
• Job description
• Performance review documentation
• Supervision documentation
• Evidence of training – certificates, reflection, qualifications
• Reflection on courses.
• Work-based learning and practice
• Copies of work you have done
• Witness statements
• Competency Framework
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11. Insert the Following:
Personal Job Description
Contract of Employment
Induction Information
CPD Portfolio 6

13. How to write a CV
A Curriculum Vitae (CV) is a short written account of your career, qualifications and
achievement. It can be used to support application forms for job vacancies.
• A CV should demonstrate your previous and current work experience and
therefore should be continually revised and up-dated.
• A CV should be tailored to the job you are applying for.
• It must be well presented and accurate.
• It should be no longer than 2 sides of A4.
In writing your CV you need to communicate your main experiences, knowledge,
achievements, interests, education and employment history. In doing so you should
highlight skills that you have used and developed. You can do this by using either:
• Continuous prose
• Bullet points
Your CV should be interesting, flow in a logical manner and justify all that you claim to
be. A section of categories form the basis of the contents.
Your CV should include the following information:
• Personal information – biographical information.
• Profile/career aims – short summary of you as an individual, highlighting key
qualities and if required, a career plan
• Employment history – starting with the most recent first (which should be
your current post), include post title, dates of employment and brief resume of
responsibilities of the previous posts. Include any voluntary work.
• Education and qualifications – provide details of educational achievement,
which should include any evening classes and short courses attended. It is best
to list these with the most recent information first.
• Key Achievements – provides an opportunity for you to sell yourself. Includes
strengths, interpersonal skills, related activities. Put these in an order that will
impress your potential employers. Analyse them giving examples of benefits
obtained.
• Interests – indicate what you do in your spare time. Avoid a long list of
activities, but try and make it interesting
• Referees – include the names of two referees – one of which is normally your
current Line Manager.
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15. Curriculum Vitae
Insert your current CV
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17. Membership of Professional Organisation or Union
Name of Organisation:
Membership Number/PIN No:
Date of Registration:
Details
CPD Portfolio 9

19. Learning and Development
This section is for you to record events and activities that you have undertaken or
experienced, which have helped you to develop yourself, your skills and your practice.
These events could include:
• Study days
• Personal reading
• Practical activities
• Courses (NVQ etc)
Specific events in your work area
Any event that has had an impact on your personal growth can be included.
Pages have been included to help you to do this – please see the section on Reflective
Practice.
You will need to insert your certificate of attendance in with your reflection on your
learning.
Career ambitions
This section also gives you the opportunity to record your career ambitions. These may
well change as your career progresses and you become aware of all the options.
Identifying your ambitions can help you to focus your learning and development to
help you achieve those ambitions.
The Learning & Development Department and your Line Manager can help you with
this.
Training, Learning & Development
Information on training, learning and development opportunities can be obtained via:
• Your Line Manager
• The Learning & Development Brochure
• The Lifelong Learning Team at Standard Court
• Linden House Resource Centre
Other learning opportunities are advertised in your work area. Please speak to your
manager about these.
CPD Portfolio 10

21. Career Objectives
Please identify any ideas for career development, which you wish to share with your
Line Manager.
In this list you could include:
• Work shadowing colleagues in your own and other professions
• Visits to different departments
• Specific courses you have identified that are of interest and which could aid
your development
Date Career Developments/Interest
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23. Date Career Developments/Interest
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25. Performance Review and Development
Within 3 months of you starting your post, you will have a review meeting with your
Line Manager.
Thereafter you will undergo a PRD once a year, between the months of April and
September.
PRD’s are a two way process and gives you the opportunity to discuss and share
confidentially with your Line Manager:
• Your job and it’s key objectives
• Your competence, knowledge and skills
• Your observations of your post and any ideas for development
• What help you need to achieve these
• Your progress since your last PRD
The PRD should not be seen as a "once a year" event. You should have regular informal
discussions with your Line Manager to support you in your post and these should be
positive and forward thinking.
The PRD Process
PRD Preparation form – prior to your meeting you will be required to complete a PRD
Preparation Form. The contents of this form will be used as a discussion point with your
Line Manager. Please complete the sections as well as you can.
Objective Setting – there are two areas of objectives:
• Key Objectives – both you and your Line Manager will set objectives in relation
to your role. It will be agreed how these are going to be achieved and by which
date.
• Training and Development Objectives – these should reflect areas of
identified training including mandatory training.
Your PRD Plan could also include a wide range of activities that support your
development, which could include:
• On the job training within your role
• Objectives/tasks identified in your PRD
• Project work
• Training of colleagues
• Work shadowing
• Areas of increased responsibility
• Open learning programmes
• Training courses
CPD Portfolio 13

27. PRD Documentation
Insert your Performance Review and Development
Documentation (PRD)
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29. Qualifications and Experiences
1. Brief description of qualification/experiences and where obtained Date achieved
2. Brief description of qualification/experiences and where obtained Date achieved
3. Brief description of qualification/experiences and where obtained Date achieved
4. Brief description of qualification/experiences and where obtained Date achieved
5. Brief description of qualification/experiences and where obtained Date achieved
6. Brief description of qualification/experiences and where obtained Date achieved
CPD Portfolio 15

31. Additional Responsibilities/Activities
Use this section to note additional responsibilities/activities, which have relevance to
your role and have contributed to the development of practice, policies, procedures,
standard and guidelines. The table below suggests way in which you may choose to
record this. As you progress you may think of other methods of recording.
This section may be used by your line manager to assess your competency.
Remember to share your ideas with others and use reflection as a tool for
recording your learning.
Role How to Record
Insert project summary/project
Projects, special interests
evaluation. Special interest groups
Coaching role Submit a witness statement
Internal/external ‘commitees/meeting etc’ Submit evidence e.g. letters, objectives
Copy of the presentation dated with
evaluation paper feedback. Use a
Presentations, demonstrations
witness statement from the course
organiser
Describe impact on practice and what
Link Role
you learned. Use letters as evidence
Submit letters as evidence, minutes of
Internal/external groups
meetings, agenda etc
Work shadowing/ a visit Use a witness statement
Any one to one sessions could use
On the job training within your role witness statement or learning outcome
summary
Additional tasks or roles, describe and
Specific areas of increased responsibility
ask manager to counter sign
Copy of PRD for completed outcome
Objectives or tasks from PRD
manager to sign
E.g. ECDL submit certificate of
Open Learning programmes
achievement
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33. Summary of Learning
Please list all the following events as a summary of training you have completed:
• On the job training within your role
• Objectives/tasks identified in your PRD
• Projects undertaken
• Training of colleagues
• Work shadowing
• Areas of increased responsibility
• Open learning programmes
• Training courses
Development
Course/event Location Date/s attended record completed
(Enter date)
CPD Portfolio 17

35. Reflective Practice
Reflection
Reflection enables you to examine and explore any issue or significant event, resulting
in you developing a new understanding.
Reflection is unique to you and is based on your experiences. You can probably think of
occasions when following a significant event, the outcomes from your actions were not
what you had expected and you wish you has "handled things differently". Reflection can
also lead to you "patting yourself on the back" for events that have gone well.
Reflective Practice
These events and experiences can lead you to practising with improved skills, knowledge
and understanding. Reflective practice is very personal to you and your experiences and
you DO NOT have to share this information with any of your colleagues or your Line
Manager. However, if you wished you could raise issues with you Line Manager and your
team – they could offer advice on how you could learn from your experiences and
reflection. This should become part of your development and "learning curve"
It would be useful for you to keep a record of significant events on the Reflective Practice
Record form, or using the reflective cycle guidelines. You can use a blank piece of paper
if you prefer.
Here are different formats for you to use to record your learning. Choose a
format that suits you and the type of learning you’ve undertaken.
CPD Portfolio 18

37. Continuing Education and Development Record
Description of Activity/Personal Study
Total length of time:
A. My learning objectives in undertaking this activity/personal study:
B. Key issues covered:
C. How I intend relating what I have learned to my practice:
D. How and when I intend reviewing my changed practice:
E. Following this learning experience my outstanding development
E. needs are:
F. How I intend to take this forward:
CPD Portfolio 19

39. Reflective Practice Record
Use this section to record and evaluate any Significant Events – both positive and
negative which you feel have contributed to the way in which you deal with
situations.
A. Briefly describe the event
B. Date of the event
C. What did you learn from this event?
D. What changes, if any are you going to make your practice?
E. What, if anything are you going to feedback to your
colleagues/Line Manager?
F. If you did discuss this with your Line Manager or colleagues,
what advice did you receive?
CPD Portfolio 20

41. The Reflective Cycle
Description?
What happened?
Feelings?
What were you thinking and feeling?
Evaluation?
What was good and bad about the experience?
Analysis?
What sense can you make of this situation?
Action Plan?
If it arose again, what would you do?
CPD Portfolio 21

43. Use of Significant Events
Use this section to record and evaluate any significant events, both positive and
negative, that you feel have contributed to your professional development
(e.g. a good presentation, disagreement).
Brief description of event
Date of event?
What did you learn from this event?
What changes are you going to make?
Brief description of event
Date if event?
What did you learn from this event?
What changes are you going to make?
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45. Personal Study
Books/journals, reference/literature, review/courses/distance learning you are
undertaking. Other examples could include ongoing support, administration,
developing clinical practice or contributing to the development of policies and/or
procedures.
Description of personal study:
Key observations/relevance to practice
Learning outcome/impact on practice
CPD Portfolio 23

47. Witness Statement
Date of activity:
Type of activity:
Learning outcome:
Witness name: Title:
Witness signature: Date:
CPD Portfolio 24

49. Useful Websites
Please add the website of your own Professional body
Adult Basic Skills Agency – www.basic-skills.co.uk
Department for Education and Skills – www.dfes.gov.uk
Department of Health – www.doh.gov.uk
Department of Health Lifelong Learning e-mail – LLL-ETD@doh.gov.uk
European Computer Driving Licence – www.ecdl.co.uk
E Learning – www.web-training.co.uk/index.html
Higher Education Funding Council for England (HEFCE)- www.hefce.ac.uk
Learndirect – www.learndirect.co.uk
E-mail – enquiries@learndirect.net
Learning and Skills Councils – www.lsc.gov.uk
NHS/learndirect pilot e-mail –
nhslearndirectpilot@lifespan-tr.anglox.nhs.uk
National Electronic Library for Health (NeLH) www.nelh.nhs.uk
NHS Direct – www.nhsdirect.nhs.uk
NHS Individual Learning Account – www.doh.gov.uk/nhsila
NHSnet – www.nhs.uk
National Service Frameworks (NSF’s) – www.doh.gov.uk/nsf
National Vocational Qualifications (NVQ’s) www.dfes.gov.uk/nvq
Patient Advocacy and Liaison Services (PALS) www.nhs.uk/representation/new-voice
CPD Portfolio 25