A lot of presentations are focused on data and numbers. Sounds boring, right? Apart from essential business presentation phrases, charts, graphs, and diagrams can also help you draw and keep the attention of your listeners. Add them to your presentation, and you will have a profound evidence-based work. When it comes to presenting and explaining data charts, graphs, and diagrams, you should help people understand and memorize at least the main points from them. As to the use cases, diagrams and other visuals perfectly fit for describing trends, making a comparison or showing relationships between two or more items. In other words, you take your data and give it a visual comprehensible form.

1. Describing Graphs/Charts

2. Fill the gaps with the correct verb, adjective or adverb
from the box.
gradually sharply higher declined increased.

3. • The line graph compares the fast food consumption of teenagers in Australia
between 1975 and 2000, a period of 25 years. Overall, the consumption of fish and
chips a)declined____ over the period, whereas the amount of pizza and
hamburgers that were eaten b)___increased_____.
• In 1975, the most popular fast food with Australian teenagers was fish and chips,
being eaten 100 times a year. This was far c)___higher___ than Pizza and
hamburgers, which were consumed approximately 5 times a year. However, apart
from a brief rise again from 1980 to 1985, the consumption of fish and chips
d)___sharply____ declined over the 25 year timescale to finish at just under 40.
• In sharp contrast to this, teenagers ate the other two fast foods at much higher
levels. Pizza consumption increased gradually until it overtook the consumption of
fish and chips in 1990. It then leveled off from 1995 to 2000. The biggest rise was
seen in hamburgers as the occasions they were eaten increased
e)__gradually_____ throughout the 1970’s and 1980’s, exceeding that of fish and
chips in 1985. It finished at the same level that fish and chips began, with
consumption at 100 times a year.

4. Graphs
• A graph is a picture representative for one or
more sets of information and how these
visually relate to one another.
• A chart is a graphic representation of data.
Charts allow users to see what the results of
various data are to better understand and
predict current and future data.

5. Bar Chart

6. Pie Charts/Circular Graphs

7. Line Graphs

8. Steps of describing a Graph/chart
• Paragraph 1: Introduce the visuals/graph (1-2
sentences).
• Paragraph 2: Summarize the visuals
• Paragraph 3 and (sometimes) 4: Use
data/details to highlight a key feature of the
visual(s)
• Concluding sentence (Optional)