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1. CONTENTS
 INTRODUCTION
 WHAT IS WAREHOUSE MANAGEMENT
 VARIOUS AREAS OF WAREHOUSING
 DESIGN
 SECURITY
 TEMPERATURE AND HUMIDITY CONTROL
 FLOWCHART OF INCOMING GOODS
 RULES FOR WAREHOUSING
 CHARACTERS OF GOOD WAREHOUSE
 THE WAREHOUSE STAFF
 STORAGE CONDITION
 SAFETY MEASURES
 HANDLING AND ISSUE
 STOCK MANAGEMENT

2. 2. WHAT IS WAREHOUSE MANAGEMENT
Warehouse management is the act of organizing and controlling everything within
your warehouse and making sure it all runs in the most optimal way possible .
This includes :-
 Arranging the warehouse and its inventory
 Having and maintaining the appropriate equipment
 Managing new stock coming in facility
 Picking , packaging and shipping
 Storing of Pharmaceutical Products in appropriate storage area.
 Tracking and improving overall warehouse performance
WAREHOUSE MANAGEMENT

3. 3. Various Areas Of Warehousing
 Receiving Area -includes initial inspection , cleaning & weight checking
 Quarantine Area-A quarantine area is an area for storing goods that have not yet been inspected
or tested.
 Sampling Area- Sampling area is a area where collection of small portion of a material with
adequate facilities to prevent cross contamination.
 Storage Area - Including specific storage like air condition rooms , cold rooms , hazardous
chemical room .
 Dispensing Area – With adequate facilities to minimize cross contamination during dispensing .
 Rejected Area – Destroy or retented unsuitable or expired materials.
WAREHOUSE MANAGEMENT

4. Continued…..
 Premises should be cleaned and , where applicable , disinfected according to detailed written
procedure . Record should be maintained.
 Premises should be designed to ensure the logical flow of materials and personnel
 Premises should be designed and equipped so as to afford maximum protection against the
entry of birds , insects , or other animals
 There should be standard procedure to prevent from rodent and pest control.
WAREHOUSE MANAGEMENT

5. 5. SECURITY
 Storage areas should be provided with security to prevent theft or unauthorized entry
 Maintain a control of who may enter the facilities
 Establish system for controlling access to the facility (including all entrances and exits)
WAREHOUSE MANAGEMENT

6. 6. TEMPERATURE AND HUMIDITY CONTROL
 All materials must be stored at appropriate conditions as stated on the label of the material
 The temperature of all storage areas should be regularly monitored and recorded
 Controlled temperature storage areas should be equipped with recorders and devices which
indicate when the specific temperature range has not been maintained
 A written procedure must specify the action to be taken when this occurs
 Control should be adequate to ensure that all parts of the storage area are kept within the
specified temperature range
 Should always be a back up system in case main system fails
WAREHOUSE MANAGEMENT

7. 7. Flowchart of Incoming Goods
RECEIPT OF INCOMING GOODS
 It should be carried out according to approved SOP:
 Visually examine delivery documents of the consignment
 delivery challan/Invoice
 COA
 Name of material
 Name of manufacturer
 Batch no
 Manufacturing date
 Expiry date
 Quantity
 Gross Weight
WAREHOUSE MANAGEMENT

8. Continued……
 Visually examine physical condition & verification of consignment for damage.
 Check the cleanliness
 Check the storage condition of materials
 Cross verify container labels with documents
If any discrepancies is observed in doc, material, packing, vehicle condition, then warehouse
officer should bring notice this to head warehouse & QA.
WAREHOUSE MANAGEMENT

9. Quarantine of Received Goods
 Palletized the Raw Material containers/boxes in Quarantine area and enter record in the Quarantine
Area Control Log Book.
 Affix “QUARANTINE” label on each container/box
 Inform to the QC Department for sampling purpose with Sample Request Form.
Sampling of Quarantined Goods
 Transfer the containers/boxes from Quarantine Area to Sampling Area and Take Sample as per SOP
of Sampling and Handling of Raw and Packaging Materials.
 After Sampling affix “SAMPLED” label on the container/box and transfer the Sample to the QC
Department for testing purpose. Then transfer back the materials to the Quarantine area.
WAREHOUSE MANAGEMENT

10. Approval or Rejection of Sampled Goods
 QC Department will approve or reject the material as per test result. Affix an “APPROVED”
or “REJECTED” label, whichever applies.
 Transfer approved containers/boxes from Quarantine area to the APPROVED warehouse &
Rejected containers/boxes to the REJECTED store.
WAREHOUSE MANAGEMENT

11. 8. Rules For Warehousing
 Systematic storage of the delivered goods .
 Providing each products have only one specific place .
 On shelves clear labeling of products should be there .
 Adequate space should be provided for each goods .
 Provide separate BIN CARD for each products .
 All boxes in stock should be closed in air tight .
 Warehouse Mapping should be carried out.
 Flammable products should stored in separate place.
WAREHOUSE MANAGEMENT

12. 9. Characters of Good Warehouse
 Properly cleaned .
 Good preservation of drugs and equipment.
 Provide safety for staff and stocked goods .
 Control of air, light, humidity and temperature.
 Products to be purchased according to needs.
 Order the destruction of unsuitable products.
 Use of pharmaceutical products with FIFO/FEFO.
WAREHOUSE MANAGEMENT

13. 10. The Warehouse Staff
1. The responsible Incharge
His duties
 Good management of the stock of the warehouse.
 Good preservation of drugs and equipment's.
 Safety of stored goods.
2. The warehouse keeper
His duties
 Reception of supplies.
 Storage of stocks of goods.
 Recording of every IN and OUT movement of the products in the BIN CARD.
 Issue of products during manufacturing.
WAREHOUSE MANAGEMENT

14. Continued….
3. The warehouse worker
His duties
 Handling operations includes the carrying and moving of goods which are intended for storage,
shipment and sale.
 The warehouse staff helps in receives and issue goods and maintain inventory.
4. The cleaner
His duty
 Appropriate cleaning by given procedure.
 Ensure cleanliness of premises and equipment.
 use air curtains and air tunnels.
WAREHOUSE MANAGEMENT

15. 11. Storage Condition
There are several types of storage conditions:
 Controlled Condition (15ºC – 25ºC)
 Cool Condition (8ºC – 15ºC)
 Cold Condition(2ºC – 8ºC)
 Freezer Condition (Bellow –18ºC)
Note: Temperature Mapping must be performed in the storage area and the Temperature Mapping should
be performed in Two seasons (Summer and Winter). Refrigerator and Freezer must be validated for
storing.
WAREHOUSE MANAGEMENT

16. Packaging Materials
 Packaging materials issued to production only against packaging materials order.
 Care should made to check for only right packaging materials to be issued.
 Unlike raw materials , exact quantity of packaging materials to be issued.
 Unused packaging materials returned to the warehouse and will accompanied by authorized
documents .
WAREHOUSE MANAGEMENT

17. Finished Products
 Safe, orderly and dispatch of all products
 cold storage area have temperature monitoring and recording device
 racking and shelving system should have good mechanical strength
 Stock received from factory with proper documentation [name, batch number, batch size etc.]
 Stock should be stored product wise to enable quick identification and controlled stock
movement
 Store rotation should be on –FIFO/FEFO.
WAREHOUSE MANAGEMENT