E-invoicing or ‘electronic invoicing’ is a process in which B2B invoice are authenticated electronically by GSTN for further use on the common GST portal The e-Way bill is an electronically generated document which is required for the movement of goods of value more than INR 50000, from one location to another.

1. Electronic Invoicing & e-Way Bill
Presentation by
Mohammed Abrar
https://www.linkedin.com/in/mohammed-abrar/

2. • E-invoicing or ‘electronic invoicing’ is a
system in which B2B invoice are
authenticated electronically by GSTN for
further use on the common GST portal
• A system in which invoices are registered
with IRP of Indian Government. A unique
IRN and a QR code is generated per invoice
by IRP. Relevant Invoice information will be
sent by IRP to GST and e-way bill portal in
real-time.
• All invoice information will be transferred
from this portal to both the GST portal and
e-way bill portal in real-time
Overall Objectives
• Reduction of tax evasion
• Efficiency in tax administration
• Easier GST and e-way bill management for customer
• Smoother reconciliation of GST
What is e-Invoice & e-Way Bill
• The e-Way bill is an electronically
generated document which is required for
the movement of goods of value more
than INR 50000, from one location to
another.
• This document is generated online on the
National Informatics Centre (NIC) portal for
transportation of goods
• The process involves a registered tax payer
generating the e-Way bill for their outward
supply document on the NIC.
• A unique e-Way bill number (EBN) is
generated for each e-Way bill and it is
available to the supplier, recipient and
transporter

3. • The proposed system envisages upload of each document on a central portal i.e. Invoice
Registration Portal (IRP) or Registrar for authentication to render the document as a valid
document
• Documents covered under e-Invoicing include – Invoice (including exports invoice and stock
transfers), Credit Note, Debit Note, ISD invoice, ISD Credit Note
• The documents have to be transferred to IRP in JSON format
• IRP will authenticate by means of allocating / validating the hash, allocating a Unique Invoice
Reference Number (IRN), generate a QR code and digitally sign e-Invoice for each valid document
• This data will be returned from IRP in JSON format
• This data can be changed within 24 hours; after that, a credit or debit note needs to be generated
• This data will be held with IRP for 24 hours only
• This data will also be transferred to GSTN for ANX-1 and ANX-2
• This data will be transferred to e-waybill system for the e-waybill generation process
Need of e-invoicing and e-way Bill

4. Enterprise Turnover Date Type of Regulation
>500Cr 1 Jan 2020 Voluntary
>100Cr 1 Feb 2020 Voluntary*
>100Cr 1 Oct 2020 Mandatory*
Effective dates
• Effective from Jan 2020 on voluntary basis, If turnover is 500 Crore or more
• Mandatory from 1st Oct 2020, If Turnover is 100 crore or more

5. • Seamless connectivity with NIC System. No manual errors and auto validations
• Standard reports. Make your own reports easily
• Past experience with e-waybill, 80+ successful deployment
• Low TCO: One time price for the solution.
• Configurable: Configurable parameters in case of changes in government rules
• Alert: Event based email and SMS alerts
• Customer can choose other solutions like e-way bill, GST solution
• API partners: Selected API providers partners.
We have a complete set of solutions for SAP customers : All within SAP / Modular solution
that cater to all your invoicing need, choose any module.
• EInvoice Solution
• E-Way Bill Solution
Why Choose Our e-Invoice Solution
Our Module

6. List of APIs Services to be used – Under scope
1. Authentication API
2. Generate E-way Bill
3. Update PART-B/Vehicle Number
4. Generate Consolidated E-waybill
5. Cancel E-way Bill
6. Reject E-way Bill
7. Update Transporter
8. Extend Validity of E-way Bill
E – Way Bill API’s
1. Authentication API
2. Generate Invoice
Registration Number (IRN)
3. Get e-Invoice details for a
given IRN
4. Cancel Invoice Registration
Number (IRN)
E – Invoice API’s

7. E-way
bill
Portal
IRP
GSTN for
autopopulation of
ANX-1 & ANX-2
Recipient
GSP
SAP ERP/S4
HANA(PEOL e-
invoicing)
Issuance of
document
Uploading of all data
Writing back of IRN
and QR code to
source
Validation
transformation and
segregation of data
Transmission of
JSON with Hash to
IRP through APIs for
QR code + IRN
generation and
registrar sign-off
Digitally signed JSON
containing validated
Hash, IRN and QR code
ANX-1
E-Invoicing
Process flow
Supplier Govt. Portal
1
8
7
5
4
9
6
2
3 e-waybill
ANX-2
Recipient

8. Generation of the invoice and
challan in SAP ECC and SAP S/4
HANA system.
The following transactions are supported:
Generate all the
information required
This payload is sent
to the NIC System
Get the details of the
e-Way bill generated
The outward document
generated will be linked to
the e-Way bill.
• Sales and Distribution billing
document - VF01
• Financials - FB 70
• Stock Transfer - also uses VF01
• Subcontracting Process
by NIC for e-Way bill.
Payload for e-Way bill is
generated in the e-Documents
framework in the SAP ECC
and SAP S/4 HANA system.
via certified GST Suvidha
Providers (GSPs) using
the SAP Cloud Integration
Platform.
with information like e-Way bill
number and validity from NIC
System to the SAP ECC and SAP
S/4 HANA system via the GSP.
Users can now print the required
documents with e-Way bill
number before transportation
of goods.
E-Way Bill
Process flow

9. System Study
Development
of Solution
Customizing
Customer
needs
User
Acceptance
Testing
Move to
Production
Development Approach

10. Solution Benefits
Seamless connect to NIC
• Solution provides direct integration of the SAP ECC and SAP S/4 HANA systems with the NIC
via certified GSP’s using the SAP Cloud Integration Platform
Scalability of the solution
• Scalability in supporting any future changes introduced by the government in SAP ECC and
SAP S/4HANA which will impact e-Way bill generation
• Capability to scale from a technology/ platform point of view
Transparency & better manageability
• Hassle free payload creation for outward supply
• Tracking & cancellation of e-Way Bill
• Ability to update transporter details in case of vehicle break down
Validations to ensure data correctness
• Inbuilt validations and health check tool made available to ensure all mandatory data required
for e-Way bill is part of the payload
Security
• Payload level encryption between source system, GSP’s and NIC system

11. eDocument Cockpit

12. Important facts for e-invoicing
• QR code needs to be printed on the e-Invoice by the business.
• Cancellation allowed only fully (within 24 hours on IRP after which on GSTN) and not partially.
But the same invoice number can not be used again to generate another e-Invoice.
• Amendments if any could be possible only on GSTN portal.
• IRP will provide JSON payload of both e-Invoice & QR code (which will contain relevant
information about the Invoice and the IRN).
• Printing of invoice (including logo and other information) would be possible same as today.
• Signature of seller would not be mandatory requirement
• Transporter ID parameter will be created in the e-invoice schema. Part A of the e-way bill will be
populated from the e-invoice schema data itself.
• Type of Documents covered under e-Invoicing - Invoices, DN, CN (including ISD invoice and CN).
• IRP will validate the GSTIN existence of seller and buyer) and de-duplication of the invoice and
Subsequently generate the IRN
• EWB will continue to function as it is

13. Thank You
Presentation by
Mohammed Abrar
https://www.linkedin.com/in/mohammed-abrar/