A Short Training of "Basics of Microsoft Office and Nudi". A presentation at ATI Mysore, PPT by Mohan Kumar G

1. A short training by
Mohan Kumar G.
Lecturer,
Govt. Polytechnic,
Mirle.
1
27-04-2017
AND

2. Plan of Learning
2
1. Microsoft Office - Basics
2. Microsoft Word
3. Microsoft Excel
4. Microsoft PowerPoint
5. Nudi – Kannada software

4. 1. Microsoft Office
Microsoft Office is an office suite of applications /
software developed by Microsoft.
It was first announced by Bill Gates on 1st August 1988.
MS Office is a bundled set of applications
containing Microsoft Word, Microsoft Excel, Microsoft
Powerpoint, Microsoft Access, Microsoft Outlook,
Microsoft Publisher, Microsoft One Note etc.
On 10 July 2012, Softpedia has reported that MS Office
is used by over a billion people worldwide. So it is high
time that, you too join this billion (100 Crores) league.
4

5. 5
Dive in Detail

6. 6
Microsoft Office Word 2007 is a sophisticated word
processing program that helps you quickly and efficiently
create and format all the business and personal documents
you are ever likely to need.
MS Office and its software like MS Word, MS Excel,
MS PowerPoint etc., all come in different versions, named
as and when they are released. Ex:- MS Office 2007, MS
Office 2010, MS Word 2007, MS Excel 2010 and so on.
The latest version as on date from Microsoft is
MS Office 2016.
2. Microsoft Word

7. 7
You can use MS Word to:
Create professional-looking documents that incorporate
impressive graphics such as charts and diagrams.
Give documents a consistent look by applying styles and
themes that control the font, size, color, and effects of
text and the page background.
Store and reuse ready-made content and formatted
elements such as cover pages and sidebars.
Create personalized e-mail messages and mailings to
multiple recipients without repetitive typing.
Make information in long documents accessible by
compiling tables of contents, indexes, and bibliographies.

8. 8
Let’s Open MS Word application
Short Cut method to Open MS Word :

9. 9
Let’s remember the bars!

10. 10

11. 11

12. 12

13. 13

14. 14

15. 15

16. 16

17. 17

18. Alignment
You can specify the arrangement
of objects, text, and graphics, in
predetermined positions using the
alignment settings.
You can align the selected text to
the left, right, or center by using the
left, right, and center alignment
buttons.
Undoing / Redoing mistakes
Sometimes, you want to reverse the last action you performed.
For this, you can use the Undo button:
Similarly, you can use the Redo button to repeat the last action:

19. Indenting and Spacing
Use indentation to
offset text away from
the margin or bring it
closer again.
Bullets Numbering
• Aardvark
• Butterfly
• Cactus
• Daffodil
1. Aardvark
2. Butterfly
3. Cactus
4. Daffodil
Bullets and Numbering
You can use the bullet or numbering options to organize
information into lists.

20. Tables and Pictures

21. Tables and Pictures

22. Tables and Pictures

23. Tables and Pictures

24. Page Layout

25. Spelling and Grammar Check
• Wavy red lines=spelling
errors
• Wavy green
lines=grammatical
mistakes
• You can check the spelling
and grammar of the entire
document by clicking the
Spelling and Grammar
Button on the Review Tab.
• F7 is the shortcut key.

26.  Spelling suggestions
 Change All
 AutoCorrect
 Grammar suggestions
 Custom dictionary
 Ignoring instances
Spelling and Grammar Check

27. 27

28. 28

29. 29

30. 30

31. 31

32. 32
3. Microsoft Excel
Microsoft Excel 2007 is a sophisticated
spreadsheet developed by Microsoft.
We use Excel to:
1. Store and organize data,
2. Analyze data, and
3. Represent data graphically (e.g., in bar graphs,
histograms, pie charts etc.)

33. To open Excel, click the Start button, point to All Programs,
point to Microsoft Office, and then click Microsoft Office Excel
Let’s Open MS Excel application
Short Cut method to open Excel

34. 34

35. This is a row.
Rows are represented by
numbers along the
side of the sheet.
This is a column.
Columns are
represented by letters
across the top of the
sheet.
Excel spreadsheets organize data / information (text
and numbers) by rows and columns:
Wonder ! Excel has 10,48,576 rows by 16,384 columns in
each sheet.

36. A cell is the intersection
between a column and a
row.
Each cell is named for the
column letter and row
number that intersect to
make it.
CELL in Excel

37. Data Entry
There are two ways to enter information into a cell:
1. Type directly into the
cell.
Click on a cell, and type in
the data (numbers or text)
and press Enter.
2. Type into the formula
bar.
Click on a cell, and then click
in the formula bar (the space
next to the ). Now type
the data into the bar and
press Enter.

38. Data Entry
1. Open Excel (Start  All Programs  MS Office  Excel).
2. Enter the following information into your spreadsheet:

39. To work with a spreadsheet, you enter data in the cells of the
spreadsheet.
 You enter data by clicking a cell and typing the data.
 To replace data in a cell, you click the specific cell and type the
new data.
 To edit data in a cell, you double click in the cell and type
additional data.
Note: when editing data, a blinking cursor appears.
Working in a Spreadsheet

40. Working in a spreadsheet (contd.)
You can enter three types of data in a spreadsheet:
 Text: Text data has no numeric value associated with
it.
 Numbers: A number has a constant numeric value,
such as the test scores attained by a student.
 Formulas and functions: Formulas and functions
are mathematical equations.

41. Enter Data
To ENTER data:
 click on the cell
 type information
 press ENTER.
The data can be
both number and
text.

42. Cutting & Pasting data

43. Cutting & Pasting data (cont.)
 To COPY contents of a cell:
 Click on the cell,
 Select the Home tab,
 Click Copy from the Clipboard
Group.
 To PASTE contents of a cell:
 click on the cell,
 Select the Home tab,
 click Paste from the Clipboard
Group.

44. Selecting cells
 To select a range of cells in a column/row, click the left
mouse button in a cell & drag the mouse pointer to
highlight the cells of your choice.

45. Inserting rows & columns
• To INSERT a Row/Column:
– Select the row/column heading,
– Click the Home Tab,
– Click the Insert button from the
Cells Group.
• The insertion occurs before the
selected column/row.

46. Deleting Rows and Columns
 To delete a column/row:
 click the column/row heading
 click the Delete button on the Cells Group of the
Home Ribbon.

47. Finding the right size to fit
 You can vary the width of
a column or the height of
a row to increase the
visible space in each cell.
 To begin changing the
width of the column ,
move the mouse pointer
over the right edge of
column heading until the
mouse pointer changes to a
double-headed arrow.

48. From a to z
 You may want to organize or rearrange data in your
worksheet. To sort data in the worksheet, click the
column heading and then click Sort & Filter in the
Editing Group on the Home Tab.

49. Editing Spreadsheets
 To rename a worksheet:
 double-click the sheet tab
 type the new name
 press ENTER
 You can also Delete &
Insert a Worksheet as
well.

50. Save your work
To save a workbook,
click the Office
button, click Save As
and choose how do
you want to save.

51. Inserting a chart

52.  The function =SUM(B1:B6)
 The formula =B1+B2+B3+B4+B5+B6
Excel reads any
expression that
begins with an
equal sign as a
calculation. All
functions and
formulas begin
with an equal
sign.
Performing Mathematical tasks
Formulae and Functions

53. Formulae and Functions
 Formulas are equations that perform calculations in
your spreadsheet. Formulas always begin with an
Equals sign (=) or Plus sign (+). When you enter an
equals sign into a cell, you are basically telling Excel to
“calculate this.”
 Functions are Excel-defined formulas. They take data
you select and enter, perform calculations on them,
and return value(s).

54. More on Functions
 All functions have a common format – the equals sign
followed by the function name followed by the input
in parentheses.
 The input for a function can be either:
 A set of numbers (e.g., “=AVERAGE(2, 3, 4, 5)”)
 This tells Excel to calculate the average of these numbers.
 A reference to cell(s) (e.g., “=AVERAGE(B1:B18) or
“=AVERAGE (B1, B2, B3, B4, B5, B6, B7, B8)”
 This tells Excel to calculate the average of the data that appear
in all the cells from B1 to B8.
 You can either type these cell references in by hand or by
clicking and dragging with your mouse to select the cells.

55. Formulae & Functions

56. Copy & Paste formulas

57. Inserting a function

58. How to Print Spreadsheet Data
To print a spreadsheet, click
the Microsoft Office
Button, point to Print, and
then click Print.

59. 59
4. Microsoft PowerPoint
Microsoft PowerPoint is a Presentation program
developed by Microsoft. PowerPoint is useful to create
the slides-based presentation format.
PowerPoint presentations consist of a number of
individual pages or "slides". The "slide" analogy is a
reference to the slide projector.
Slides may contain text, graphics, sound, movies,
and other objects, which may be arranged freely. The
presentation can be printed, displayed live on a computer,
or presented using a projector.

60. 60

61. 61
To Open MS PowerPoint application
Short Cut method to Open MS PowerPoint :
Let’s Open MS PowerPoint application

62. 62
Knowing the Parts

63. 63

64. 64
Microsoft PowerPoint Tabs

65. 65
PowerPoint Views
1. Normal View 2. Slide Sorter View
3. Slide Show View 4. Outline View
In Normal View, you can Add/Change text,
Colour, Sizes, Images etc.
In Slide Sorter View, you can Change order of
slides and transitions.
In Slide Show View, you can run the show /
presentation with the Slides created in full screen with
all its animations and sounds.
In Outline View, you can edit your text,
rearrange slides, move quickly to a particular slide, get
an overview of the entire presentation.

66. Creating a New Presentation
1. Click on Office button, and click “New”
2. Choose “Blank Presentation” or “Installed Templates”.
3. Click on “Design” tab and select the Design of slide as per your
choice.
4. Choose Colors, Fonts and Effects as you like from “Themes” group.
5. Click into the place holder on top of “Click to add title” and enter
the title of your talk/presentation.
6. On the Menu bar, select Insert and click New Slide. Type what you
want to say.
7. Insert the required images, videos etc.
8. Repeat this process until your presentation is finished.

67. Backgrounds, Style, Fonts, Colors
Go to the Design tab at the top of the screen to scroll through different
backgrounds and styles.
1. Click on themes
and go to the color
tab to change the
color of the theme.
2.You can also
change the font
and add some fun
effects.
3. Allows you to
change Background
Styles and Hide
Background
Graphics.

68. Saving a Presentation
 Select “File” then “Save
As”
 Shortcut: Press f12 to
Save the file with a
new name

69. Add a new Slide
 Go to the “Home”
ribbon and select the
“New Slide” button
 Select the Slide Pane
and press “Enter”

70. Insert Pictures from Files
 Go to the “Insert”
ribbon then select
“Picture”
 Locate the image file
from the folder to
where it is saved.
 Select “Insert” from
the dialog box.

71. Insert Clip Art
 Go to the “Insert” ribbon then select “Clip Art”
 Enter search terms in Clip Art search pane on the right
and select image.

72. Format Pictures
 To resize the image, click on the picture to surround the
image with a blue box.
 Drag the corner dot away from the center to make it
larger and toward the center to make it smaller.

73. Format Fonts
 Go to the “Home”
ribbon then make
changes to the font
size and style of the
text.
 This Home tab also
allows you to change
all aspects of the font
size and style.

74. Insert Header and Footer
 Go to “Insert” then “Header and Footer”
 This dialog box allows you to add page number, date and
time or other text on the slides.

75. Insert Tables
 Go to the “Insert”
ribbon then select
“Table”
 Move the mouse over
the table illustration to
select the size of the
table you would like to
use.

76. Insert Charts
 Go to the “Insert”
ribbon then select the
“Chart” button.
 Option to choose from
Area, Bar, Line, Pie
and several other
Chart Options.

77. Add a Slide Theme from Gallery

78. Slide Transitions
 Go to the “Transitions” ribbon
 Select desired Transition from toolbar

79. Inserting Animations
1. Click
Animations
Tab
2. Select
Transition Type
3.Select
Transition to
this Slide or All
Slides
1.
2.
3.

80. 80

81. Rearrange Slides
 To move a slide, click on the slide thumbnail in the left
column
 Drag and drop the slide at the desired location.
 To move consecutive slides at one time, click and hold
the Shift key as you select the slides you want to move.
 Drag and drop the slides at the desired location.

82. Preview a Presentation
 Go to the “Slide Show” ribbon
 Select the point in the slide show that you would like to
begin viewing.
 From beginning
 From current slide
 The shortcut key is F5 to run Slideshow.

83. View Slides vs. Outlines
 The default view is
Slides
 The second option is
Outline view to show
the slide show as
outline notes

84. Print Handouts
 Select “File” then
select “Print”
 A dialog box appears
that allows you to
change the printer
and select the
number of copies to
be printed.
 You can also select to
print handouts of the
slideshow.

85. You Can Print
 Slides
 Use transparency to make Overheads
 Speaker Notes
 Prints one slide per page with notes
 Handouts
 These are miniature versions of the slides
 Choose how many miniature slides per page when you go to
print.
 Outline
You can print in grayscale, color or black and white

86. 86
5. NUDI – Kannada Typing Software
Nudi is a computer program
and font-encoding standard
used for managing and
displaying the Kannada
script.
The Karnataka Government owns and makes the Nudi
software available for free. It was developed by the Kannada
Ganaka Parishat, a non-profit organisation.
Nudi 5.0 is the latest version of Kannada typing software
available as on today.

87. 87
View of Nudi New Document

88. 88
Using Nudi Direct to type in Microsoft Word
Kannada can be typed easily in Microsoft Word application,
by using “Nudi Direct” option.
Click on Start  Programs  Nudi  “Nudi Direct”.
Then you will see a small icon of Nudi, near Right hand
bottom corner of Computer screen as shown below.
You can use “Help” menu of Nudi software to learn more.

89. 89
Open “Microsoft Word” application, and start typing Kannada by
selecting the Font as “Nudi” or its variants.
Use “Scroll Key” as Key to Switch ON or Switch OFF kannada
typing, while in Microsoft Word application.

90. 90
You can use “Help” menu of Nudi software to learn more

91. 91

92. 92
Few examples of Typing using
Nudi software or Nudi Direct
software to type in MS Word
directly.
Try and Learn.
Practice makes both
Man and Women Perfect!

93. 93

94. Thank You
94