Madeleine de Smaele (4TU.ResearchData) vertelt in de workshop 'Certificering in de praktijk' van de NCDD en het Netwerk Digitaal Erfgoed over het behalen van het Data Seal of Approval. 16 maart 2017, Utrechts Archief

1. 4TU.ResearchData and DSA
Madeleine de Smaele
Presentatie op NCDD workshop Certificering in de Praktijk

2. 4TU.ResearchData services
Goal: long-term access to research data
• Data archive
– Main goal: ‘freeze’ a dataset (version) for future use.
‘Published’ data, simple or complex, varying meta-data, …
• Data lab
– Main goal: exchange of data and other research material.
Collaboration platforms, specific to discipline/content.
Differing in access policies, functionality, size, …
• Data services
– Main goal: stimulate improvements in data management.
Advice on standards, licensing & training, support in data
documentation, tool development, search and retrieval, …

3. 4TU.ResearchData support
Search for
research data
Data Lab
Deposit in
4TU.ResearchData
Visibility and citation
with DOI
Data management plan
Data
publication
http://blogs.bath.ac.uk/research360/about/

4. te
Data archive
• ‘Frozen’ dataset (version) for future use & long term storage
• ‘Published’ data: visible
• Open (max. 2 years embargo): shareable
• Persistent identifiers: findable and citable
• Sustainable formats: readable
• Data Seal of Approval: safe and secure
https://data.4tu.nl/repository

5. A trusted digital repository…
• …is one whose mission is to provide reliable, long-
term access to managed digital resources to its
designated community, now and in the future.
• Meets organizational, curatorial and operational
responsibilities outlined in paper.

6. Federated data infrastructure in the
Netherlands

7. DSA guidelines and stakeholders
• Data producers -> guidelines 1-3
• Data repository -> guidelines 4-13
• Data consumer -> guidelines 14-16

8. Data producer
Abbreviated guideline Min. req. Status
1 Deposit Quality and
Compliance
3.In progress 3.In progress
2 Recommended formats 3.In progress 3.In progress
3 Requested metadata 4.Implemented 4.Implemented

9. Data repository
Abbreviated guideline Min. req. Status
4 Explicit mission 4.Implemented 4.Implemented
5 Legal/contract
compliance 4.Implemented 4.Implemented
6 Data storage processes 4.Implemented 4.Implemented
7 Preservation plan 3.In progress 3.In progress
8 Explicit Data Lifecycle
Workflows 3.In progress 3.In progress
9 Responsibility for Access 4.Implemented 4.Implemented
10 Discovery, Use and
Reference 2.Theoretical 4.Implemented
11 Object/Metadata
Integrity 3.In progress 3.In progress
12 Object/Metadata
Authenticity 3.In progress 3.In progress
13 Technical Infrastructure
Standards 3.In progress 3.In progress

10. Data consumer
Abbreviated guideline Min. req. Status
14 Compliance with Access
Criteria 4.Implemented 4.Implemented
15 Proper Use and
Exchange of Information 4.Implemented 4.Implemented
16 Usage Licence
Compliance 4.Implemented 4.Implemented

11. The application process
• initial overview of: Jan.2012
– experts needed
– documentation
• first submission
• improvements
• internal review
• final submission
• DSA award! Jan.2013

12. The renewal process
• improved documentation: Sept.2015
- preferred formats
- deposit guidelines
- preservation plan
- licenses
• first submission
• improvement
• final submission
• DSA award! Jan.2016

13. Re-certification
Jan. 2016
Jan. 2013
Goal: Jan. 2018 !

14. Lessons learned
• Document your processes and procedures
at the earliest start and keep it up-to-date
• Proper preparation pays off
• You can’t do it on your own -> get the right
people involved!

15. 4TU.ResearchData
TU Delft Library
Prometheusplein 1
2628 ZC Delft
T +31 (0)15 27 88 600
E researchdata@4tu.nl
http://researchdata.4tu.nl
Questions