1. SIXTH INTERNATIONAL CONFERENCE ON PEER
EDUCATION, SEXUALITY, HIV AND AIDS
Theme: ZERO AIDS NOW! Miles and Misses
ENHANCING DATA FOR DECISION MAKING AND
REPORTING THROUGH A WEB BASED
MONITORING AND EVALUATION PLATFORM IN
KENYA
Authors: Kennedy O. Ochieng , Kaima Ruiga, Emmanuel Wamalwa, Marlin
Jumbe, Joyce Waititu, Omondi Paul, Rosemary Mbaluka, Peris Karanja.
Date: 20th
June 2014

2. ENHANCING DATA FOR DECISION MAKING AND
REPORTING THROUGH A WEB BASED MONITORING
AND EVALUATION PLATFORM IN KENYA
Objective
To share experiences of utilizing a web-
based data capture and reporting platform in
a HIV program with multiple reporting levels
in Kenya.

3. Introduction
Design of GF7 program
Reporting requirements ( Timelines &
Tools)
Report review cycle ( Including PUDR)

4. Primary Data Collection Level -54 SRs
SRSRSR
SR
Grants OfficersProgram Officers
Grants CoordinatorM&E Coordinator
P
ro
gr
a
m
Fi
na
nc
ial
Program Manger
HPD-Approval Level

5. Background
GF7 experience with paper-based report
- Timeliness of reports
- Completeness of reports
- Turn- around time during review of reports
- Logistics
- Storage, safety and accessibility of
documents

6. Enter web reporting platform
Definition: This is an online electronic
document and records management
system.

7. Description:
- Each implementing partner has a user
interphase
- Users have varying rights depending on
the nature of their role in M&E (i.e data
entry, data cleaning, report writing,
report approval & submission)
- Reporting done both online and offline

9. Other features
Data analysis
Data presentation- Graphs, charts
File attachments ( Pax. lists & photos)
Offline mode ( For field staff)
Email functionality
User track log

10. Advantages
Timely report
Complete reports
Uniformity in reporting
Cost reduction- logistics
Instant feedback
Ability to work offsite
Storage and safety of information

11. Disadvantage
High initial set-up cost ( Set- up & Hosting,
laptops for staff, skilled manpower)
Need for internet to submit reports

12. Lessons learnt
The web-based data capture and
reporting platform enhanced reporting
at SR and PR level in a multi-level
program.
The platform enables real time decision
making.

13. Conclusion and recommendations
The web- based platform improves
efficiency and ensures quality in reporting
and implementation of a multi-level
program.
There is and opportunity to explore how
this platform can work in complementarity
with other digital reporting gadgets like
mobile phones and PDAs.

14. Many thanks