An introductory guide to LaTeX (a document preparation software) for EndNote users by NTU Libraries, Singapore.

1. Introduction to LaTeX
for EndNote Users
Prepared By :
Mr. RamaRavikumar Ramakrishnan
Engineering Librarian for Aerospace & Mechanical Engineering
Email :ramakrishnan@ntu.edu.sg
Tel : (65) 6513 8675
Introduction to LaTeX for EndNote Users © 2013. NTU Library.
[Type the company address]
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2. Contents:
1.
What is LaTeX?
2.
Features and Components of LaTeX
3.
Differences between EndNote and LaTeX
4.
What is JabRef?
5.
What is LyX?
6.
Using LaTeX and EndNote
7.
Exporting EndNote library to JabRef
8.
Importing EndNote library to JabRef
9.
How to save the database as bib format in JabRef?
10.
How to insert citations in LyX?
11.
Additional resources for Latex
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Introduction to LaTex for EndNote Users © 2013. NTU Library. (version 13 Nov 2013)
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3. Introduction to LaTeX for EndNote Users
This document will help EndNote users who are looking for an introduction to
theLaTexdocument preparation system.To take full advantage of this document,
users need to be familiar with using the EndNote bibliographic management software.
EndNote is a bibliographic management software that can help store and manage
different types of references used in the course of your research, such as books,
journal articles, websites and more. EndNote works with most online databases to
allow seamless downloading of references and interfaces with word processors like
Microsoft Word to create in-text citations and references.
LaTeX is an open source document preparation system and inherently does not
manage references. LaTeX is sometimes preferred over Microsoft Word to prepare
documents because it can better handle special fonts, special characters and
complicated document layouts. LaTeX needs to be used together with a bundle of
other open source software to complete the whole process of managing references
and preparing a document.
Based on experience, the learning curve to using LaTeX is steep because the
system is not interactive and not user friendly as compared to the mainstream
software we are familiar with. Also, there are many different software involved thus
users need to be familiar with how these components work with each other.
This document will introduce users to the different open source software to be used
with LaTeX. The document will also guide users in capitalizing on the key features of
both EndNote and LaTeX.
1. What is LaTeX?
LaTeX is ONE software among a bundle of software used by researchers to
prepare their research documents.
LaTeX is...
A document preparation system.
Used for high-quality typesetting.
Used for medium-to-large technical or scientific documents.
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4. 2. Features & Components of LaTeX
LaTeX can be used for:
Typesetting journal articles, technical reports, books, and slide presentations
Managing large documents containing sectioning, cross-references, tables
and figures
Typesetting of complex mathematical formulas
Automatic generation of bibliographies and indexes
Multi-lingual typesetting
In addition to LaTex, the following software is used for other functions in
the process of writing an article:
JabRef: Database to store and manage the references (See Item 4)
LyX:Document processor to insert citations and references (See Item 5)
3. Differences between EndNote and LaTeX to identify the
components of the LaTex system:
EndNote
Storing References
Citing References
LaTeX
EndNote Library
JabRef – (BibTex)
Cite-WYW for Microsoft
Word
LyX
4. What is JabRef?
JabRef is the programme where references are stored.
In EndNote the
references are stored in an EndNote Library. In JabRef, the references are stored
as a database in the JabRef programme.
It acts as a reference managerusingBibTex as the native format
It provides a BibTex-format option to import from reference sources such as
online databases.
4.1. Where to get JabRef:
JabRef is an open source software and is available for downloading from
http://jabref.sourceforge.net
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5. 5. What is LyX?
Lyx is a text editor and could be compared to the role played by Microsoft Word
when used with EndNote (for adding in-text citations and references).LyX
replaces Microsoft Word in the LaTexsystem to add in-text citations and
references.
LyX:
Is a text editor.
helpsthe easy creation of mathematical content.
Createsin-text citationreference list and index.
5.1. Where to get LyX?
LyX is an open source document processor and is available for downloading
from http://www.lyx.org/Download
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6. 6. Using LaTeX and EndNote
Figure 1 shows the typical process when a user uses EndNote to manage
references as well as to insert citations into Word Documents as they write their
thesis and dissertations. The benefit of this is that you can export references easily
from different sources but without the high quality type setting features of LaTeX.
Figure 2 shows the process when a user uses LaTeX bundle of software to manage
references as well as to insert citations into LyX. The down side of this process is
that many databases cannot export references seamlessly to JabRef. The benefit of
this process is that user can continue to keep the high quality type setting features of
LaTeX.
Figure 1: Process of using EndNote to manage references and insert citations
Online Reference Sources
User references can
be easily managed and
exported to EndNote
Library from:
Library Databases
Library OneSearch
Google Scholar
etc
Reference Manager
EndNoteLibrary
Cite-WhileYou-Write
Word Processor
Office Word
Document
EndNote Web
Some researchers feel
that MS word does not
handle equations
adequately.
Figure 2: Process of using LaTeX to manage references and insert citations
Online Reference Sources
User references
cannot be easily
exported to JabRef
from:
Library Databases
Library OneSearch
Google Scholar
etc
Reference Manager
Word Processor
BibTex Keys
JabRef
LyX
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7. Experienced EndNote users can combine the advantage of seamlessly exporting
references from different sources, especially library databases to EndNote Library
while leveraging on the quality type setting features of LaTeX to write their thesis and
dissertations. The process can be seen in Figure 3.
Figure 3: Process of using EndNote and LaTeX to manage references and insert
citations
Online Reference Sources
User references can
be easily managed and
exported to EndNote
Library from:
Library Databases
Library OneSearch
Google Scholar
etc
Reference Manager
EndNoteLibrary
EndNote Web
1. Export from EndNote
2. Import to JabRef
JabRef
Word Processor
BibTex Keys
LyX
Key steps in the process of combining EndNote (manage references) and LyX (to insert
citations):
1. From EndNote programme export references in RIS format text file (See item 7).
2. From JabRef programme import the RIS format text file (See item 8).
3. From JabRef generate BibText key for the imported references(See item 9.2).
4. Use the „Save Database‟ option in JabRef for saving the imported references
(See item 9.3).
5. Inserting citations in LyX(See item 10).
Connect/link the saved database in JabRef with LyX text-editor.
Insert in-text citations using the “Insert‟ menu in LyX text-editor.
7. Exporting EndNote library into a text file to be imported into
JabRef
7.1. The EndNote's export feature to export the EndNote library references is
used to export the selected references or the entire library into a text file
(RIS - format)
Select the references in the EndNote library, choose export.
Select references to be exported in EndNote.
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8. 7.2. Choose „Text‟ under „Save as type‟ and theOutput style as Refman (RIS)
While exporting references from EndNote it is necessary to ensure the output
style isRefman (RIS).
- If the output style „Refman (RIS)‟ is not found in the drop down menu,
choose „Select another Style‟ from the list.
- Use the search box to type „Refman‟ and choose the „Refman RIS‟ format.
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9. 8. Importing EndNote library in text (RIS) format into JabRef
The JabRef programme‟s import option is used to import the RIS format text file
exported from EndNote. The „save database‟ option is used to save the imported
references.
8.1. From the JabRef programme, choose Import into new database.
8.2. Choose the exported file (EndNote references in RIS format file) and select
RIS „files of type‟.
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10. 8.3. References are imported to JabRef
9. How to generate Bib Tex key and save the database(imported
references) in JabRef
The imported references in JabRef do not have BibTex keys. The BibTex key is
the unique identification number or tag for each reference in a JabRef database.
The Bibtex key is essential for inserting in-text citations.
9.1 Select the references in the JabRef.
9.2 To generateBibTex key, choose Tools, AutogenerateBibTex Keys
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11. 9.3 Choose „save database as..‟
9.4 Save the file as “bib” type format.
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12. 10.
Inserting citations in LyX.
Connecting or linkingthe JabRef database (imported references) withLyX is
essential.The inserting in-text citation feature will work only if the JabRef database
with the references is linked or connected to the text-editor LyX. The List/TOC –
BibTex Bibliography settings in JabRef is used to connect the JabRef database with
Lyx.
10.1. Settings to connect the JabRef database with Lyx. Using the Insert menu –
List/TOC – BibTex Bibliography to open the pop-up window .
10.2. Click Add to add the BibTex database file. For content select „all cited
references‟.
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13. 10.3. Browse the required or imported BibTex database.
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14. 10.4. The selected BibTex database should appear in the pop up window. Choose
the style as unsorted (unsrt)
Inserting in-text citation will work only when the references (JabRef database)
is linked to the text editor.
Under the Insert menu choose citation .
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15. Click Add to insert the in-text citation
10.5. Citation is inserted
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16. 11.
List of some resources for LaTeX
http://www.howtotex.com/general/12-great-resources-for-getting-startedwith-latex/
How to make a compact beautiful PostScript or PDF file from a TeX file
http://www.latex-project.org/
http://www.ams.org/publications/authors/tex/amslatex
http://www.tex.ac.uk/
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