2. Objectives
– Outline the setup steps for budgeting
– Describe the features of budgetary controls
– Discuss the concept of award budgets
– Describe non-sponsored project budgets
5. Define Budget Types
Define different types of budgets to use with budgetary controls
Project
Award
Award
Budget
6. Define Budget Change Reasons
Define budget change reasons to specify why a
budget line has changed.
Change Reason
Estimating Error
Edit budget
lines.
Enter a change reason on
the Edit Budget Line
Amount Details page.
7. Define Budget Entry Methods
Budget Entry
Method
Entry Level
Cost Enterable
Fields
Categorized by
Resources?
Time Phased By
Define additional budget entry methods to use with
budgetary controls.
8. Resource Lists
For example, resources can be tracked by:
A labor resource
group and individual
employees
A material
resource
group
An expenses resource
group and Airfare,
Hotel, Auto, and Meals
expenditure types
Use resource lists to budget for either individual resources or for
resource groups.
9. Resource Lists
Resource List
Group Resources By
Organization
Expenditure Category
None
Resource
Group
Resource
Group
Resource
Resource
Resource
Resource
Resource
Resource
Resource lists are used for budgeting, forecasting, and reporting.
10. Labor Resources and Resource Lists
Labor resources
– Unit of Measure is set to Hours.
– Quantity of hours is summarized at
the project, task, and resource levels.
11. Determining the Unit of Measure
for Resources
As you enter the resources in a list, Oracle Grants Accounting
automatically determines the unit of measure (UOM) for the
resources.
Resource: Labor
UOM: Hours
Resource: Copies
UOM: Each
Resource: Meals
UOM: Currency
12. Assigning Resource Lists to Projects
Assign resource list for
status reporting.
Project Template
Resource list for status
reporting defaults;
optionally add/modify
resource lists.
Project
Project Type
Resource list for status
reporting defaults;
optionally add/modify
resource lists.
20. Budgetary Control Settings: Time
Intervals
Year 1 Year 2
1211109876 1 2 3 4 5 6
1 1 1 1 1 1 1 1 1 1 1 1 1
Funds Check
Funds Available: 5
Period
Budget
Amount
Example: Funds check using Amount Type/Boundary Code of
Year to Date/Period. The expenditure falls into the 5th period
of Year 2. The time interval for available funds begins at the
start of Year 2 and continues through the end of Period 5.
21. Budgetary Control Settings: Time
Intervals
Budget Time Phase Amount Type Boundary Code
PA Period, GL Period, or
None
Project To Date Project
PA or GL Periods Project To Date Year
PA or GL Periods Project To Date Period
PA or GL Periods Year To Date Year
PA or GL Periods Year To Date Period
PA or GL Periods Period To Date Period
Valid amount type and boundary code combinations
22. Default Budgetary Control Settings
You can define budgetary control settings for each award,
and these settings can vary between awards.
Absolute
Advisory
None
Default budgetary
control settings
Workflow for award
budget approvals
Time phase for funds
control
24. Budget Entry Method and
Budgetary Control Compatibility
The budget entry method parameters are compatible with the budgetary
control settings at the award, task, resource group and resource levels.
Budget Entry
Method
Parameters
Level
Resource
Absolute
Advisory
Budgetary Control
Settings
25. Budget Entry Method and
Budgetary Control Time Phase
Interval Compatibility
Time Phase = None
Amount Type =
Project-to-Date
________________
Boundary Code =
Project
Example: No Time Phase as the time phase option in the budget entry
method triggers funds check for the amount type/boundary code
combination of Project-to-Date/Project.
27. Overview of Award Budgets
You enter an award budget for each unique award and project funding
combination.
Project
Task 1 Task 2
Installment
Award
Project Funding Award Budget
28. Entering Award Budgets
Track Budget vs. Actuals
Create draft baseline
Award budget
Submit draft
Enter/Revise draft
Rework
submitted
budget
Baseline
budget
versions
30. Viewing Funds Check Results
View funds check
results
Use the Budget Funds Check Results window to view
messages and other information for award budgets that
failed and passed funds check.
31. Project Budgets
Create baseline
Award Budget
Project Budget
Summarize and
Create baseline
Oracle Grants Accounting automatically creates the baseline version of the
Approved Cost Budget for the project, when you create the baseline version
of the award budget.
32. Budgets and Workflow
Approve
Status: Baselined
Reject
Status: Working
Submit budget version:
Oracle Workflow sends
notification to approver
Optionally, use Workflow for status changes.
33. Changing Budgetary Control
Settings
Budgetary Controls
Settings
Control Levels
Amount Type
Boundary Code
Award / Task level
Resource groups/ Levels
Updating default procedure
Methods of changing budgetary control settings
34. Profile Options
GMS: Enable Funds Check for Budget Submission
GMS: Tab to Budget Matrix Comment Fields
Profile Options associated with the budget setup steps
37. Summary
– Outline the setup steps for budgeting
– Describe the features of budgetary control
– Discuss the concept of award budgets
– Describe non-sponsored award budgets