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MW2014 Art in the Clouds Alexander+Krause
- 1. Art in the Clouds Creating an Archival Repository for Museum Assets using Cloud Storage and Open Source Jane Alexander & Niki Krause Cleveland Museum of Art
- 3. DIGITAL STRATEGY Looking at the Big Picture
- 5. Archival Repository in Collection-information and Scholarship Backbone
- 6. INCEPTION Bruce buried by DVDs
- 10. Inception • Photo Studio’s artwork photography – uncropped, high-res masters – three sets of 3800 archival DVDs = 11,400 – manual lookup / pull to use – long-term viability of DVDs – gold DVDs = $$$$$$ • ditch the DVDs, move to online storage • but, it’s archival in nature
- 11. Interdepartmental Team • CIO + Applications Services Manager (leader) • Museum Archivist + Digital Archivist • IT network+infrastructure+storage duo • Library Applications Analyst / developer • Photo Studio Assistant Manager • Photographers • Collections Management / Registrar • Conservation staff • Performing Arts, Music, and Film staff
- 12. Approach • inventory digital materials • identify appropriate standards • storage platform+management software • map metadata • define workflows • ingest+iterate
- 13. Inventory & Projections • artwork photography • conservation photography • editorial photography • business documents • AV of institutional history • AV of lectures, performances • artwork in time-based media = 20TB now, 35TB by 2018
- 14. Standards • LOCKSS & archival best practices • OAIS reference model • preservation file formats • PREMIS • descriptive & technical metadata schemas • Dublin Core (DCMI) • IPTC, XMP, etc. mapped to DCMI • local metadata needs = local schema
- 16. Storage Platform Options • onsite hardware/storage + AMS • SaaS/hosted solution • cloud-based hardware/storage, with in-house AMS administration …but there were concerns!
- 17. Performance
- 18. Virtual Data Center on same ISP trunk
- 23. 5 years = $500,000+
- 24. Archival Management Systems Options considered: • DSpace (open source/SaaS, MIT) • CONTENTdm (SaaS, OCLC) • Fedora Commons (open source, Cornell) • Archivematica (open source) • Invenio (open source, CERN)
- 27. Ingest Progress @ 9 Months • editorial photography — ⅔ ingested • artwork photography — ½ staged, mapped • conservation photography — file name review+de-duping underway • business documents — scripting xformations • AV — detailed inventory, analog to digital • artwork in time-based media – 10 works accessioned so far – team working on in-house standards
- 28. Challenges • developer is leaving the museum TOMORROW • staff time – Digital Archivist – Conservation and PAMF staff availability • network storage running high • demand for more DSpace installs
Notas del editor
- A year ago, we started contemplating an “art in the clouds” project… it turned out to be a much bigger project, and fit in a much bigger picture than we originally thought…
- When I arrived at the museum, I looked at everything, and started the work of formulating a tech-side digital strategy, using Gallery One and ArtLens as a a test bed...
- We found that our back-end systems naturally fell into functional groups, and could be tied together... this diagram shows the backbones, and the context of this presentation is here, in the collection-information and scholarship backbone. (flip to next slide to highlight)
- The project started with a visit I made to our photo studio in 2010...
- Here is Bruce, our Photo Studio Manager, with the working copies of the artwork photography master DVDs -- there are 3800 here, and twice as many stored in remote locations.
- obviously, those masters a vital for both documentation and research, and worth their weight in gold... Bruce keeps them neatly stacked, as you saw.
- But finding just the digital file needed for any one purpose was like finding something in the dragon's hoard, and it the process is time-consuming and far from efficient.