A Not-for-Profit Medical Research Center Project Objective Project Assumptions Technical requirements Activities to Complete Project Timelines Project Priority Matrix Work Breakdown Structure Responsibility matrix Plans are only good intentions, unless they immediately degenerate into Hard work

1. A NOT-FOR-PROFIT MEDICAL RESEARCH
CENTER
Prepared By:
Mr. Nishant Agrawal

2. INTRODUCTION
 Not-for-profit medical research facility focuses its’ efforts on
advancing research image related diseases and the effects of
aging. The board of directors has tasked the External Affairs
department with developing a new annual report with high reader
appeal that will better promote the organizations work, as well as
grow the financials with new and existing supporters.

3. PROJECT OBJECTIVE
 To create a shorter, simplified, visually appealing annual report that
can also be used for marketing/promotional purpose and be
completed and mailed by 15th November
 The project objective is to implement a new annual report format that
will generate funds and donations for research efforts. The current
black and white voluminous report will be replaced with an easy to
read, multicolored document that shows the benefits of the center’s
research and impact on people’s lives.

4. PROJECT ASSUMPTIONS
 Assume that 5 million copies of the updated annual report are printed
and mailed to the stakeholders, existing and past donors and potential
donors in November.
 There will be no travel restrictions.
 There will be no delay’s in submitting the proposal plan for up scaling
of the report plan to the board members on May.
 We will need the Board of Directors Approval prior to printing
 There will not be any problems from the patients giving their approval
to publish their photographs and their testimonials.

5.  All resources will be available (Cameras, PC’s, cell phones, recording devices,
computer software, etc )
 There will not be any problems from the hospitals, which had benefited from
medical research center in giving their approval for publishing.
 The contractors will be on time for the design, print and distribution.
 Lakysha will not have any problems travelling to get the photographs and
testimonials.
 The four members of this team will be available full time for the duration of this
project
 There is enough in the budget for travelling and publishing the annual report.
 Additional quantities may be required post-production distribution
CONTINUE……

6.  A well-rendered, visually and interactively engaging digital annual
report
 A revamped, high-quality hard copy annual report
DELIVERABLES
MILESTONES
TASK NAME DATE
Compile a list of contacts 15 September
Contact and select a contractor 17 September
Incorporate photos and testimonials into report 10 October
Present report to board 8 October
Incorporate financial information into report 21 October
Have printing company prepare for shipment 4 November

7. TECHNICAL REQUIREMENTS
REQUIREMENTS
Font Size 12
Font Style Times New Roman
Tables should be in proper format
Alignment Justified

8. ACTIVITIES TO COMPLETE
 Identify the beneficiaries: Hospitals and Patients
 Getting beneficiaries contact details
 Finding dates the beneficiaries are available
 Plan for the photographers, locations and beneficiaries and Take pictures
 Create the questionnaire for the testimonials
 Interview and document the testimonials
 Saving photographs and testimonials
 Analyzing data of testimonials and finding the interesting stories and photos
 Editing and documenting the photographs and testimonials
 Highlighting benefits of medical research center
 Designing the report with colorful graphs, showing potential results pictures,
precise matter

9. CONTINUE……
 Preparation of request for proposal for printing contract
 Publishing request for proposal
 Receiving contracts
 Analyzing request for proposals and select proposals
 Sign agreement with contractor
 Review the prints and making changes
 Order 5 million copies
 Giving payment and receiving report documents
 Identifying and getting contacts from past donors, potential targeted donors
 Mailing hard copies to the contacts Receiving donations and responses
 Give gifts to donors for their donations.
 Documenting detailed budget report of printing and travelling costs

10. PROJECT TIMELINES
 Six (6) weeks of project planning have been allotted and (6) months for
execution and completion, which represents the following time frame:
 April 1st to May 15th –
 Project planning (RFPs, budget and scheduling)
 May 15th –
 Present detailed plan to Board of Directors for project approval and
initiation
 Begin work on non-financial data
 Sept. 30th – Fiscal year end
 Oct. 15th – Financials available
 Nov. 15th – Final production and distribution

11. PROJECT PRIORITY MATRIX

12. WORK BREAKDOWN STRUCTURE
 The work of the project can be subdivided into smaller and smaller
work elements in hierarchical framework
 Use of WBS help to assure project manager that all product and
work elements are identified , to integrate the project with current
organization.
 WBS provides the opportunity to sum the budget and actual costs
of the smaller work packages into larger work elements so that
performance can measured by the organization.

13. WORK BREAKDOWN STRUCTURE

14. RESPONSIBILITY MATRIX
 Sometime the size and scope of the project do not elaborate
WBS.
 Responsibility Matrix summarizes the task to be
accomplished and who is responsible for what on a project
 In its simplest form RM consist of chart listing all the
project activity and participants responsible for each
activity.

15. RESPONSIBILITY MATRIX

16. RESPONSIBILITY MATRIX

17. WORK BREAKDOWN STRUCTURE

18. THANK YOU….!!!
“Plans are only good intentions, unless they
immediately degenerate into Hard work"
~ Peter Drucker