1. Best Practices in Creating and Managing
Open Educational Resources
Boyoung Chae, Ph.D.
Washington State Board for Community and Technical Colleges
June 21, 2013

2. Purpose of the session
Department of Labor mandates that their
grantees release content they build with grant
money under open licenses.
• Discuss what it takes to develop an open
course package, such as
1. how to ensure the content is open,
2. how to assure the quality of the materials, and
3. how to manage deliverables

3. How to ensure the content is OPEN (1)
• All original content should use Creative
Commons CC BY.
• If copyrighted materials are included in the
content, proper citation and permission from
the original author should be obtained.

4. How to ensure the content is OPEN (2)
• It is recommended to include a Citation and
Copyright folder in each course package:
– Citation and Copyright folder
• Copyright Permissions
• Copyright Statement
• References
• Materials Audit
• Video List

5. How to ensure the content is OPEN (3)
Project managers should consider:
• Ensuring that all course developers are aware of
the requirement of open licensing.
• Becoming familiar with the concept of OER.
Information is available at http://open4us.org/.
• Encouraging the course developers to develop
the original resources or use open sources only.
• Having a copyright expert (e.g., college librarian)
who is knowledgeable with open licensing review
the content.

6. How to control the QUALITY of materials (1)
• Instructional Design Review
– OCL used the QM rubric
1. Course level objectives
2. Module level objectives
3. Course map
4. Learning activities
5. Assessment with rubrics
6. Syllabus

7. How to control the QUALITY of materials (2)
• Content Review
– 2 Subject Matter Experts (SME) Review
– Strict criteria in selecting SME
– Review template provided

8. How to control the QUALITY of materials (3)
Project managers should consider:
• Having a professional instructional designer
review the design of the material.
• Providing templates for each instructional
design process with examples.

9. How to manage DELIVERABLES (1)
Project managers should consider:
• Providing a deliverables list with
– Clear expectations
– Specific due dates
• Sharing deliverables tracking document with
all team members and using it to determine
the status of work.
• Constantly reminding the team members of
the due dates and the consequences.

10. How to manage DELIVERABLES (2)
• Alternative home for the materials. Do not
completely reply on a Learning Management
System
• Think about sustainability of the delivery
system

11. Come to a Breakout session
2:10-3:10 PM
• Hands-on experience on how/where to find
OER
• Q&A session for the detailed information on
how we managed the OER project, such as the
project timeline, budget, communication, and
distribution

12. Questions and Comments on OER use
Boyoung Chae, Ph.D.
Program Admin of Open Education and eLearning
Washington State Board for Community and Technical
Colleges (SBCTC)
bchae@sbctc.edu
360-628-3549