2. SESSION 1.1

3. PROJECT CHARTER
Purposes:
1) Ensure safety of
students
2) Alleviate extra
processing
3) Eliminate waste
4) Increase VA and
NVAN steps
5) Retain Coaches year
to year
6) Pay coaches faster!

4. Positive Aspects:
 We are able to find enough coaches.
 Many coaches volunteer.
 Having a Director of Operations who doesn’t
have to coach a team improves the process.
 Autonomy for DOO to hire who they want.
 Great to have volunteer coaches who have a
general interest in giving back to the
community.

5. Areas in Need of Improvement:
 Finding a balance between parent coaches and stability
 Develop a flow for the hiring process
 Fingerprint fee
 Minimize PCMI paperwork
 Payment options outside of PCMI
 Restructure seasons to spread out need for coaches
 Coaches are working prior to the PCMI/TCAPS application process
 Move fingerprint process to earlier in the application process
 Continuous improvement as it relates to iChat & FBI background checks for volunteer
coaches
 Better process for tracking coaches through the process
 Consider FBI background checks for all MS coaches/may need to consider for
elementary coaches as well
 Speed up the hiring process
 Need to find coaches sooner to get the process going earlier

6.  Project: Lean Champion Project – Hiring/Securing of LEAP Coaches
 Date & Time: October 31, 2014 2pm
 Location: Google Hangout
 Introductions & Project Vision/Priority – Sander (3 min.)
 Share Project Purpose- Janna (5 min.)
 Alleviate extra processing
 Create LEAN process to eliminate waste; focus time elsewhere
 Process Control- ensure appropriate background checks

 Review Current Processes- Janna (10 min.)
 Elementary Coaches
 Middle School Coaches
 Legal requirements- Cindy?

 Gather Feedback for Project Charter (5 min.)
 Thoughts?
 Questions?

 Review Project Milestones, Timelines
 Completed A-3, Current VSM, Future State VSM
 Implementation Plan for improvements
 TCAPS Hosting LEAN Champion Training- February of 2015

7. Task Who By When?
Continue A-3: Identify Main
Tasks and Target Condition
Sander/Janna 11/18/14
Create list of positives/deltas
of current processes to have
ready for next meeting
Erika, Dan, Ben, Julie 11/18
Schedule VSM Brainstorm
Meeting
Julie 11/18/14
Current State VSM Whole Team 12/9/14
•Identify Next Steps:

8. SESSION 1.2

10. SESSION 2.1

20. SESSION 2.2

22.  Create timeline for Connect Now communications
regarding registration deadlines.
 Utilize TCAPS Facebook page to promote LEAP
offerings and for added LEAP name recognition.
 Attend more elementary fall open houses where
registrations can be taken onsite.
 Create “Reduced Fee” awareness at our elementary
schools with lowest registration numbers by sending
phone messages with that info, reaching families
without email addresses.
 Create post card to include in next year’s Turkey Trot
“goodie bags”
 Use school websites to advertise upcoming offerings.

26. Session 3.1

36. SESSION 3.2

38. SESSION 4.2

40. SESSION 5.1

42. SESSION 6.1