Webinar on OpenAIRE compatible repositories, guidelines and services as part of the FOSTER Open Science Training for #H2020 NCPs - 6 May 2016

1. Compliant repositories for institutions,
How to maintain a compliant repository?
OpenAIRE compatible repositories, guidelines and services
6 May 2016
Pedro Principe, University of Minho
Jochen Schirrwagen, University of Bielefeld

2. OPEN ACCESS INFRASTRUCTURE
OpenAIRE
for research in Europe
2
www.openaire.eu

3. Topics
3
1. OpenAIRE infrastructure and guidelines
2. How to become and maintain an
OpenAIRE compatible repository
3. OpenAIRE tools and services for H2020
project outputs

4. 1
OpenAIRE infrastructure
and guidelines
4

5. OPEN ACCESS
OpenAIRE implements the
EC requirements

6. Guided by OA funder policies
(European Commission)
Participatory approach
(human & e-infrastructure)
Integrated Scientific
Information System
Project & Infrastructure
6

7. Data Providers OpenAIRE Platform Services

8. Interoperability is Key
• Reliant on network of repositories
• Participation of institutions / repositories
• Alignment of regional networks and infrastructures
• LA Referencia, SHARE, RIOXX, COAR, …
• Guidelines and standards
• OpenAIRE Guidelines for Literature & Data repos and CRIS
• Uniform vocabularies & global adoption (DC, DataCite, CERIF, …)
• Persistent digital identifiers (DOI, URN, ORCID, ISNI, …)
• Authority registries
• Funder and funding information (Open Funder Registry, funder databases)
• Directory of Dataproviders (OpenDOAR, re3data, DOAJ, …)
8

9. Content acquisition policy
Publications in OpenAIRE Data in OpenAIRE
9

10. 1 2 3Literature
Repositories
(and journal platforms)
Dublin Core (DRIVER)
Data
Repositories
(and archives/data centres)
Datacite
CRIS systems
CERIF-XML
Guidelines for Data Providers
10

11. Why Guidelines?
needed to collect
FUNDING INFORMATION
ACCESS RIGHTS AND LICENSE INFO
+
REFERENCED DATASETS & RELATED PUBLICATIONS,
EMBARGO DATE INFORMATION
11

12. How do they work?
• Identification of Open Access and funded research results
by OAI-Sets:
• ‘openaire’ for publications
• ‘openaire_data’ for research datasets
• Latest schema guarantees backward-compatibility with
previous versions.
• Complemented by metadata enrichment thanks to
OpenAIRE’s text-mining services.
12

13. OpenAIRE OAI-Set
• To group metadata relevant for OpenAIRE
• See https://www.openaire.eu/content-acquisition-
policy/content-acquisition-policy/content-acquisition-policy
• Metadata about Open Access Publications
• Metadata about Publications funded in EC-FP7 / H2020
• Metadata about Publications funded by other funders
• OpenAIRE provides information about supported funding information
13
setName setSpec*
The OpenAIRE set OpenAIRE openaire

14. projectID
14
Element name projectID
DCMI definition dc:relation
Usage Mandatory (if applicable)
Usage instruction A vocabulary of projects is exposed by the OpenAIRE API:
http://api.openaire.eu/#cha_projects_http
, and available for all repository managers. Values include funder,
project name and projectID.
The projectID equals the Grant Agreement number, and is defined
by the namespace: info:eu-repo/grantAgreement/Funder/
FundingProgram/ProjectNumber/
Jurisdiction/ProjectName/ProjectAcronym/
Example:
<dc:relation> info:eu-repo/grantAgreement/EC/FP7/123456 </dc:relation>
<dc:relation> info:eu-repo/grantAgreement/EC/FP7/12345/EU//Acronym </dc:relation>

15. accessRights
15
Element name accessRights
DCMI definition dc:rights
Usage Mandatory
Usage instruction Use values from vocabulary Access Rights at
http://purl.org/eu-repo/semantics/#info-eu-repo-
AccessRights
• info:eu-repo/semantics/closedAccess
• info:eu-repo/semantics/embargoedAccess
• info:eu-repo/semantics/restrictedAccess
• info:eu-repo/semantics/openAccess
Examples:
<dc:rights> info:eu-repo/semantics/openAccess </dc:rights>

16. embargoEndDate
Element name embargoEndDate
DCMI definition dc:date
Usage Mandatory (if applicable)
Usage instruction Recommended when accessRights = info:eu-
repo/semantics/embargoedAccess
The date type is controlled by the name space info:eu-
repo/date/embargoEnd/, see
http://wiki.surffoundation.nl/display/standards/info-
eu-repo/#info-eu-repo-DateTypesandvalue. Encoding
of this date should be in the form YYYY-MM-DD
(conform ISO 8601).
Examples:
<dc:date> info:eu-repo/date/embargoEnd/2011-05-12 <dc:date>

17. Meet H2020 OA Guidelines
• https://www.iprhelpdesk.eu/sites/default/files/newsdoc
uments/Open_Access_in_H2020.pdf
17
Property DC Field Value
EU funding
acknowledgment
dc:contributor “controlled” terms :
["European Union (EU)" and "Horizon 2020"]["Euratom" and "Euratom
research and training programme 2014-2018"]
Peer reviewed dc:type info:eu-repo/semantics/publishedVersion
Embargo period dc:date
dc:rights
• info:eu-repo/date/embargoEnd/<YYYY-MM-DD>
• <YYYY-MM-DD> (as publication date)
• info:eu-repo/semantics/embargoedAccess
Project information dc:relation info:eu-
repo/grantAgreement/EC/H2020/[ProjectID]/[Jurisdiction]/[ProjectName]/[Pr
ojectAcronym]/
Persistent identifier dc:identifier or
dc:relation
License dc:rights URL of license condition
Persistent IDs for authors
and contributors
dc:creator
dc:contributor
<Lastname, Firstname; id_orcid 0000-0000-0000-0000>
Reference to related
research outcome
dc:relation info:eu-repo/semantics/dataset/<scheme>/<id>

18. CONTINUE TO BE DEVELOPED
to establish an open and sustainable
scholarly communication infrastructure
18
OpenAIRE guidelines

19. 1 2 3AUGUST 2010
initial document
NOVEMBER 2010
(V. 1.1)
OCTOBER 2012
(V. 2.0)
Compatibility for
aggregators.
Extended
Namespace for
Project id.
DECEMBER 2012
(3.0 beta)
APRIL 2013
(3.0)
OAI set has been renamed
from ec_fundedresources to
openaire.
New relation elements for
indicating external identifiers,
references and connections to
datasets.
Literature Guidelines – versions
19
EC funded content
EC and/or other
funded content
Open Access and
EC and/or other
funded content

20. 2
OpenAIRE compatible
repositories: How?
20

21. OpenAIRE Compatibility
Status: Levels and OAI Sets
21
OpenAIRE
basic
Only Open
Access content
via driver oai
set
OpenAIRE
2.0
EC funded
content
via
ec_fundedres
ources oai set
OpenAIRE
2.0 +
Open Access
and EC funded
content
via driver and
ec_fundedreso
urces oai set
OpenAIRE
3.0
Open Access
and/or EC
funded and/or
National/other
funded content
via openaire
oai set

22. Registration Steps
22
1.Register your repository in OpenDOAR / re3data
* institutional/thematic repository -> OpenDOAR
* data repository -> re3data
2. Test compliancy with OpenAIRE Guidelines
Make your repository OpenAIRE compliant –>
by help of the OpenAIRE validator service
3. Add your repository in OpenAIRE
Register your repository in OpenAIRE; pre-filled
information imported from OpenDOAR or re3data

23. 1. Registration in OpenDOAR
(similar for re3data)
• The first step is to register your repository in
OpenDOAR http://opendoar.org/
• If you are already registered in OpenDOAR:
• Check if the information is up to date
• Take care on the OAI BaseURL and admin email contact
23

24. 2. Test the OpenAIRE Compliance
The OpenAIRE provides its validator service:
www.openaire.eu/validator
Users can:
• Verify if the repository is truly compatible with the
guidelines.
• Run a compatibility test (enter the OAI-PMH base URL).
24

25. 3. Join OpenAIRE
1. Add and correct any details in the form and click submit.
After a short compatibility test against the OpenAIRE
rule set, your repository will be ready to join OpenAIRE.
2. An email will be sent to the repository administrator to
confirm this request. Please make sure you have
contacted them before registering.
3. If the compatibility test does not succeed, you will be
unable to join OpenAIRE until you correct all the errors
that are found. Then you must re-submit your request.
25

26. www.openaire.eu/validator

27. Choose Your Repository From
The List
Via validator tool
27

28. Registration Form
28

29. https://www.openaire.eu/search/data-providers

30. 3
OpenAIRE tools & services
for H2020 (OA compliance)
project outputs 30

31. Open Access in Horizon 2020
“ENSURE OPEN ACCESS…
AS SOON AS POSSIBLE AND AT THE LATEST ON
PUBLICATION, DEPOSIT A MACHINE-READABLE
ELECTRONIC COPY OF THE PUBLISHED VERSION
OR FINAL PEER-REVIEWED MANUSCRIPT
ACCEPTED FOR PUBLICATION IN A REPOSITORY
FOR SCIENTIFIC PUBLICATIONS”
The grant agreement states:

32. Regardless of where you publish,
deposit the final manuscript or publisher’s PDF
in a repository, either institutional or disciplinary.
NB: It is not enough to list publications via a project website. They will go unnoticed!
32

33. 1 2 3INSTITUTIONAL
REPOSITORY
of the research
institution with which
they are affiliated
SUBJECT/THEMATIC
REPOSITORY
ZENODO REPOSITORY
Centralised option set
up by the OpenAIRE
project and CERN
Depositing
33
Through OpenAIRE they can be directed to: Publication repositories (OpenDOAR), Research Data
repositories (RE3DATA). If no repository is available: Zenodo at CERN (sponsored by OpenAIRE)
OpenAIRE harvests directly from a number of OpenAIRE compliant OA publishers and journal
aggregators.

34. LOCATE AN APPROPRIATED REPOSITORY
Deposit once!
Via OpenAIRE
34

35. Find where to deposit
35

36. Deposit: www.zenodo.org
36

37. PROJECT FUNDING IN THE
BIBLIOGRAPHIC RECORD
Acknowledge
37

38. Acknowledge project funding
in the article’s metadata:
ZENODO
38
API

39. REPOSITORIESDEPOSITWORKFLOW:
Searchingbythename,acronymortheprojectidnumber…Selecttheprojectandaccept
OpenAIRE Funders Projects List
API

40. H2020 PROJECTS LIST
http://api.openaire.eu/#cha_projects_http
Custom access to metadata
about projects funded by the
European Commission
(FP7 & H2020).
API

41. OpenAIRE Funders Projects List Add-on/API
41

42. USE OUR LINKING SERVICES AFTERWARDS AND
ASSOCIATE YOUR RESEARCH RESULTS
When you publish or deposit in OA
make sure you use a fully
OpenAIRE compatible repository. If
you don't…
42

43. LINK RESEARCH RESULTS TOOL
https://www.openaire.eu/participate/claim
Link publication or datasets
to projets.
Identify the project, select
publications or datasets and
set the access rights.

44. Funded projects info in OpenAIRE
44
Project
metadata info in
new records from
OpenAIRE
compliant
repositories
Metadata
publications
record
enrichments by
OpenAIRE
deduplication
Link Publications
to projects by
inference (text
mining
procedures)
Link Publications
to projects using
the end-user
service: claim
publications

45. STREAMLINES PROJECT
REPORTING
OpenAIRE
We maintain a page for every EC (H2020, FP7) project,
featuring project information, related project
publications and datasets, and a statistics section.
45

46. PROJECTS PUBLICATIONS LIST
https://www.openaire.eu/search/find/projects
OpenAIRE portal includes an
App Box to generate a project
publication list.
Communicate your project
results.

47. Project apps
47
Use OpenAIRE to aggregate and
disseminate all project’s publications

48. Project report
48
All project publications in HTML or CSV

49. CAN'T FIND OR SEE ALL OF YOUR PROJECT'S
PUBLICATIONS IN OPENAIRE
AT REPORTING TIME?
49

50. Linking research results
• 3 easy steps
• Identify projects (EC +)
• Find publications/data
• Set access rights
Publications and data to projects

51. PROJECT
PUBLICATIONS
Automatically

52. YOUR PUBLICATIONS WILL BE REPORTED
AUTOMATICALLY TO THE EC'S PARTICIPANT
PORTAL AT REPORTING TIME.
Once you deposit in a fully
OpenAIRE compliant
repository

53. EC's participant portal

54. EC's participant portal (reporting)

55. EC's participant portal
List from
OpenAIRE
Mannually
add
publications

56. Q&A
Pedro Principe, pedroprincipe@sdum.uminho.pt
Jochen Schirrwagen, jochen.schirrwagen@uni-bielefeld.de
56