The section provides an overview of the open science requirements and how to comply with them stipulated by selected funders and organizations: H2020 & ERC, FWO and Belspo by Emilie Hermans

1. 26/10/2018OpenSciencePolicyWebinar
Everyone on the road to Open ScienceInternational Open Access week: October 22 – 28
Open Science Policy webinar
Funder requirements and Legal aspects in Belgium
Programme
12.00 – 12.15 OA policy for H2020,FWO - Emilie Hermans (UGent)
12.15 – 12.30 OA policy of FNRS – Sandrine Brognaux (UMons)
12.30 – 12.50 Legal aspects - Joris Deene (Everest Law)
12.50 – 13.00 Questions

2. • FP7:OAtoPublications:Pilotfor7areas
(specialclause39)
• H2020OpenAccessbydefault
• ERC:samepolicy:startingfrom2014:OAto
publicationisdefaultoption.
OpenAccesstopublications
OpenResearchDataPilot
• 2014-2016:OpenResearchdataPilot(CheckArticle
29.3)
• 2017defaultoption
• ERC: samepolicy,differentdatamanagementplan
(DMP)
26/10/2018 Open Science Policy Webinar
EC Framework programme H2020 and ERC

3. H2020 and ERC
26/10/2018 Open Science Policy Webinar

4. Researcher
decides where
to publish
Check publishers
policies on
www.sherpa.ac.uk/romeo
Open Access Journals:
doaj.org
Self-archive in a repository:
- Institutional
- v2.sherpa.ac.uk/opendoar/
Check for Article
Processing Charges
Subscription-based
journal
IN
SHORT:
This is a derivative based on a scheme by “www.fosteropenscience.eu”, used under CC BY.
Immediate OA
Immediate or
delayed OA
26/10/2018OpenSciencePolicyWebinar

5. • Both for OA journals AND subscriptions-based journals that offer
the possibility of making individual articles openly accessible
(hybrid journals) without a price cap.
Are Article Processing Charges (APCs)
supported?
Yes
26/10/2018 Open Science Policy Webinar
but…
• Are eligible for reimbursement during the duration of the action.

6. Average APCs
APCsvarywidely
26/10/2018 Open Science Policy Webinar
Average:
• 1378 €1 - 1 978 €2
• 1186 / 1 754 € (OA journal) - 2 280 € (hybrid journal)3
• 1 479 € (OA journal) – 2 493 € (hybrid journal)4
1. Open access central funds in UK universities. Learned Publishing, [online] 25(2). Pinfield, S., and Middleton, C., 2012
2. Figure 1: APC pricing distribution. Article processing charges (APCs) and subscriptions. Shamash , K. , 2016
3. A study of open access journals using article processing charges. Journal of the American Society for Information Science and Technology, 63(8), pp.1485–1495. Solomon, D.J., and Björk, B.-C., 2012
4. https://treemaps.intact-project.org/page/about.html
Information on APCs per publisher and journal
 openAPC project
Both types of OA publication cost can be reimbursed in H2020 projects.
Currently, there is no price-cap for APCs.

7. • Compulsoryarchivingofscientific
outputincludingmonographsand
greyliterature
ImmediateDeposit-OptionalAccess
Noresearchdatamanagementrequirements yet• plantostartapilotproject
BELSPO
26/10/2018 Open Science Policy Webinar

8. Belspo – OA to publications
Allscientificoutput
includingmonographs
andgrey literature
ABOUT
6-12 monthembargoes
onarticles/unlimited
embargoeson
monographs
WHEN
OA repository
WHERE
26/10/2018 Open Science Policy Webinar

9. • Grant money may cover up to € 1300 for APC
Are Article Processing Charges (APCs)
supported?
Yes
but…
publishing in quality Gold Open Access Journals with transparent pricing
policies and fair prices for genuine added value.
26/10/2018 Open Science Policy Webinar

10. • OpenAccesstoPublicationsOpenAccessrequirement
RDMrequirement
• LimitedDMPrequirementasof2018.
NotarequirementforOpenData,
butadvisedtomakedataopen.
26/10/2018 Open Science Policy Webinar
FWO

11. FWO – OA to publications
BeneficiariesofFWO
fellowships,grantsand
projectsmustmakethe
publicationsresultingfrom
theFWOsubsidies OA
ABOUT
withinone year from
the date of
publication
WHEN
Depositin a public
“Open Access”
database
 OA repository
WHERE
26/10/2018 Open Science Policy Webinar

12. • Funds and bench fees can be used to cover gold OA. No cap is
mentioned.
Are Article Processing Charges (APCs)
supported?
Yes
26/10/2018 Open Science Policy Webinar

13. Institution Open
Access
What How Embargo APC
EC: H2020 Mandatory Peer
Reviewed
Publications
Open Access
Journal or
Open Access
Repository
6-12 months Eligible
ERC Mandatory Peer
Reviewed
Publications
Open Access
Journal or
Open Access
Repository
6-12 months Eligible
BELSPO Immediate
Deposit -
Optional
Access
All scientific
output
Open Access
Journal or
Open Access
Repository
6-12 months Eligible
1,300€ cap
FWO Mandatory Publications
resulting from
the FWO
subsidies
Open Access
Repository
1 year Eligible

14. What about my data?
It is always a good idea to store
your data and associated
metadata in a data repository:
www.re3data.org
It is always a good idea to manage
your data well.
Data management plan tool
dmponline.be or
dmponline.kuleuven.be
As open as possible as closed as necessary
26/10/2018 Open Science Policy Webinar

15. EC&ERC:TheOpenResearchDataPilot
Flexible ORD pilot:
From limited Check Article 29.3
To default in 2017
• Avoid duplication of
research and loss of
resources
• Foster Open Science
Open Access
to research data
(or partially opt-out)
Data Management
Planning

16. H2020&ERC–OpenResearchDataPilot
See FAIR data guidelines*
 ERC and H2020 have slightly different DMP template!
• Develop (and keep up-to-date) a Data Management Plan (DMP)
• Deposit your data in a research data repository
• Make sure third parties can freely access, mine, exploit, reproduce and disseminate it.
• Provide related information and explain the tools needed to use the data to validate
research results (or provide the tools themselves).
* http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/hi/oa_pilot/h2020-hi-oa-data-mgt_en.pdf

17. • How to discover your
data?
• How to understand your
data?
• Where to find your
data?
• Can people access
your data?
• Metadata
• Persistent identifier
• Naming convention
• Keywords
• Versioning
• Software,
documentation
• Data repository
• Standards
• Vocabulary
• Methodologies
• Licensing
Findable
ReusableInteroperable
Accessible
H2020&ERCtemplatebasedonFAIRdataprinciples

18. 26/10/2018OpenSciencePolicyWebinar
FWO–ResearchDataManagement
 Prospective project supervisors (from 2018) and pre-/postdoctoral fellows (from 2020) will have to
complete a short “Data Management Plan” (DMP) section in the FWO electronic application form.
Costs eligible
Started in 2018
• About data management, not necessarily Open Data
• DMP with 5 questions: datatypes, storage for 5 years or why not, security and other issues
www.fwo.be/en/the-fwo/organisation/data-management-plan
DMP section in the FWO application form
• DMP requirement

19. Institution RDM DMP template Open Access
EC: H2020 Yes Yes
(dmponline.be or
dmponline.kuleuv
en.be)
Yes, if possible (opt-
out)
ERC Yes Yes
(dmponline.be or
dmponline.kuleuve
n.be)
Yes, if possible (opt-
out)
FWO Yes Yes
(dmponline.be or
dmponline.kuleuve
n.be)
No

20. Thank you!
www.openaccess.be
Emilie.Hermans@UGent.be
info@openaccess.be
26/10/2018 Open Science Policy Webinar

21. Researcher
decides where
to publish
Check publishers
policies on
www.sherpa.ac.uk/romeo
Open Access Journals:
doaj.org
Self-archive in Biblio
Check for Article
Processing Charges
Funded by: EC, ERC &
FWO
Subscription-based
journal
IN
SHORT:
This is a derivative based on a scheme by “www.fosteropenscience.eu”, used under CC BY.
Immediate OA
Immediate or
delayed OA:
EC: 6-12 months
Belspo: 6-12 months
FWO: 12 months
26/10/2018OpenSciencePolicyWebinar