Instructions on how to add a new member to our free toast hoast website and send a welcome e-mail. Online access is for Club President, VP Membership, and Club Secretary

1. L E A R N T O A D D N E W M E M B E R S A N D S E N D
W E L C O M E E - M A I L S W I T H L O G I N
I N F O R M A T I O N .
How To Add A New Member In
OUAT Free Toast Host

2. Permissions
 The below officers have access to add members to
the Orange Upon A Time Website and send welcome
messages:
 Club President
 VP Membership
 Club Secretary

3. Go to http://ouat.toastmastersclubs.org/

4. Click on Member Login

5. Enter your E-mail or Name, select your name,
and then enter your password.

6. Your first time?
 If this is your first time logging in to our website, or
if you forgot your password, just select your name
and click "Authenticate / Login" without entering in
a password. An authentication link will be e-mailed
to you.
 You will then be prompted to reset your password.

7. Review the “Members Only” Section
The “Members
Only” section
gives access to the
parts of the site
that you as a
member and
officer can review.

8. Select, “Membership Management.”

9. You will then be navigated to the Membership
Management page.

10. Move to Members List
 You can move members from the “Guest” or
“Prospects” tab to the “Members” tab by the
following:
 Check the box next to the person’s name.
 Select “Move To Members List” from the dropdown
menu.

11. Move to Members List

12. Quick Add Directly To Members List
 If the member hasn’t been entered as a guest or
prospect, you can add them directly to the members
list by selecting the, “Quick Add” tab.
 Simply enter each person's name followed by their
e-mail address, then phone number (optional), each
part separated by a space.
 One entry per line. Make sure phone numbers
*do not contain any spaces*, and contain at
least 3 digits. Example: William Patonkis,
DTM bill@email.com 212-555-1234.

13. Quick Add Directly To Members List

14.  Once the information is entered, click, “Save.”
 You should get a message which reads, “Success!
Information updated. Continue to edit
membership info or close window.”

15. Success! Information Updated

16. Action Completed
 You will now see the new member’s information
under the “Member” tab.

17. New Member Added…… What Next?
 Following these steps will ensure your new members
will receive e-blasts from the club.
 To send the new member a welcome e-mail,
complete the following steps.

18. Send a Welcome E-mail To New Members
 On the “Members” tab, check the box next to the
name of the new member(s) you want to send the
welcome e-mail to.
 Scroll to the top of the “Members” tab.
 On the drop down menu, select , “Send New Member
Welcome”.

19. Send a Welcome E-mail To New Members

20. Send a Welcome E-mail To New Members
 The pop up box will show the names of the members
to whom you are sending welcome messages.
 Click, “OK,” to continue.

21. Send a Welcome E-mail To New Members
 When you click, “OK,” you should get a message
saying, “Success! Welcome messages sent.

22. Welcome Message Sent!