Speaker: Chris Utzinger, Emergency Logistics Program Manager, Washington State Emergency
Management Division
This presentation provides insight and guidance for local distribution of resources using Community
Points of Distribution (CPODS). The target audience for this session is volunteer organizations
interested in providing distribution assistance and emergency managers that need help getting CPOD
planning started in their jurisdictions. The session is based upon the IS-26 Guide to Points of
Distribution course provided by FEMA‟s Independent Study program and includes an overview of
CPOD layouts, staffing, operations, and public interactions. A sample CPOD kit is presented
highlighting needed personal protective gear and other equipment. The Adopt-A-Pod program, wherein
jurisdictions work with volunteer groups to staff and manage CPODs, is also highlighted. Audience
interest and understanding is enhanced by a hands-on sand table exercise where participants design their
own CPOD layout. Audience participation is highly encouraged, especially with attendees that have
dealt with distribution issues in previous events and can provide case studies for discussion.
2. PIEPC 2011
Overview of
What are CPODs? Community Points
y
of Distribution
Community Points of Distribution are
centralized locations where the public picks
up life sustaining commodities following a
disaster or emergency
Usually includes shelf stable food and water
The most important part of the Emergency
Supply Chain in support of our citizens
3. Commodity Distribution PIEPC 2011
Overview of
Overview Community Points
y
of Distribution
Federal Resources State Ordered
Resources
Local/Tribal Ordered
Resources
State Staging Area
Local/Tribal Staging Area
Point f U
P i t of Use Shelter
Sh lt CPOD CPOD
Normal Flow
Optional Flow
4. PIEPC 2011
Overview of
Organizational Structure Community Points
y
of Distribution
Local Emergency
Management Agency
Community Point of Community Point of
Distribution - 1 Distribution - 3
Community Point of
Distribution - 2
5. PIEPC 2011
Overview of
CPOD Staff Community Points
y
of Distribution
CPOD Manager
Support Team Leader Loading Team Leader
Site Security Pallet Jack Loaders
Officer
Off Operator
O
Traffic
Community Fork Lift
Controllers
Relations Operator
NOTE: Site Security Officer and Traffic Controllers are
switched in this org chart vs. the one provided in IS-26
course
6. PIEPC 2011
Overview of
Site Layout Community Points
y
of Distribution
Vehicle Line
Minimum 20 feet wide
Load Line
Each loading point should be 80’ by 40’
Supply Li
S l Line
50 feet deep
7. PIEPC 2011
Overview of
Site Layout Community Points
y
of Distribution
Supply Line
Loading Line 3
L L L
TC
Vehicle Line
2 1
4
Traffic Cones - Maximum spacing 20 feet
Signage
CPOD Ahead
Enter
Loading Points
Exit/Do not enter
8. PIEPC 2011
Overview of
Loading Points Community Points
y
of Distribution
9. PIEPC 2011
Overview of
CPOD Type II Layout Community Points
y
of Distribution
LP LP LP
LP LP LP
10. PIEPC 2011
Overview of
CPOD Type I Layout Community Points
y
of Distribution
LP LP LP LP LP LP
LP LP LP LP LP LP
11. PIEPC 2011
Overview of
Supporting the Site Community Points
y
of Distribution
CPOD Kit
See inventory list
Packaged by position
12. PIEPC 2011
Overview of
Supporting the Site Community Points
y
of Distribution
Dumpster(s)
Portable Restroom(s)
Break Area
Light Set(s)/Tower(s)
13. PIEPC 2011
Overview of
Equipment Community Points
y
of Distribution
Pallets
P ll t
Pallet Jack
Fork Lift
14. PIEPC 2011
Overview of
Practical Exercise Community Points
y
of Distribution
Design a Type III CPOD Layout
Given the CPOD model kit, divide into
groups and experiment with different
layouts
Keep in mind:
Traffic flow
Vehicle
V hi l maneuvering
i
You have 10 minutes
16. PIEPC 2011
Overview of
CPOD Aerial View Community Points
y
of Distribution
17. PIEPC 2011
Overview of
Activation Process Community Points
y
of Distribution
Notification
Establish the CPOD
Assign Positions
Receive First Supply
18. PIEPC 2011
Overview of
General Operations Community Points
y
of Distribution
Hours of Operation
Feeding & Breaks
Operational Process
Supply Line
Loading Line 3
L L L
TC
Vehicle Line
2 1
4
19. PIEPC 2011
Overview of
Operational Considerations Community Points
y
of Distribution
Ordering & Resupply
Maintaining Equipment
Volunteers Media & Public
Volunteers,
20. PIEPC 2011
Overview of
Time & Resource Accounting Community Points
y
of Distribution
Provides a day to day inventory of
personnel, equipment and supplies on site
Ensures that all positions are staffed as needed
E th t ll iti t ff d d d
Allows for accuracy in restocking
Provides accountability for returnable
equipment
q p
Used by the local jurisdiction to recoup
costs after the disaster
21. PIEPC 2011
Overview of
Time & Resource Accounting Community Points
y
of Distribution
What do you track?
Equipment on Site
Vehicle Counts
Resource Supplies
Staff
Forms and tools are available to assist with
tracking
22. PIEPC 2011
Overview of
Staff Reporting Form Community Points
y
of Distribution
Daily Activity Report
y y p
Form #EMD-78
Found under Search
and Rescue at
http://emd.wa.gov
Required document
Req ired to doc ment
emergency worker
use
Provided to local
Department of
Emergency
Management
23. PIEPC 2011
Overview of
Overall Safety Practices Community Points
y
of Distribution
Inspect work area daily
Be an observer – stay alert
Housekeeping
Use your best safety device – THINK
Ask questions
Report injuries/incidents/illnesses
epo ju es/ c de s/ esses
Report safety issues to your supervisor
24. PIEPC 2011
Overview of
Other Safety Concerns Community Points
y
of Distribution
Personal Protective Equipment
q p
Lifting
Fire Extinguishers
Weather Injuries
Equipment Safety
Hazard Communication
Workplace Vi l
W k l Violence
25. PIEPC 2011
Overview of
Closing the CPOD Site Community Points
y
of Distribution
Once local infrastructure begins to come
back the need for CPOD sites will be
reduced
The local Emergency Management Agency
will determine when to close individual
CPOD sites
Closure of CPODs may be on an individual
or group basis – do not anticipate closure
prematurely
26. PIEPC 2011
Overview of
Demobilization Steps Community Points
y
of Distribution
Turn In Excess Supplies
Return Equipment
Clean and Replenish CPOD Kit
Complete Final Reports
27. PIEPC 2011
Overview of
After Action Review Community Points
y
of Distribution
Provide a final briefing and complete an
After Action Review (AAR) with staff
Submit any AAR findings with other reports
to local emergency management agency
28. PIEPC 2011
Overview of
Evergreen Quake 2012 Community Points
y
of Distribution
The purpose of this exercise is to validate
the combined local, state, and federal
capability to manage resources after a
major regional disaster.
The exercise will simulate an emergency
supply chain including a federal
incident support base, a state
base
staging area, one or more local
staging areas and multiple
areas,
community points of distribution.
29. PIEPC 2011
Overview of
Take Away Community Points
y
of Distribution
CPODs are a local responsibility
Adopt-a-POD
FEMA’s IS 26 course
FEMA s IS-26
RCGP CPOD plan template
EMD’s CPOD manager’s course
30. PIEPC 2011
Overview of
Questions Community Points
y
of Distribution
Chris Utzinger Jaye Compton
Logistics Program Manager Deputy EOC Supervisor
(253) 512-7059 (253) 512-7027
c.utzinger@emd.wa.gov j.compton@emd.wa.gov
Washington State Emergency Management Division
Building 20, MS: TA-20
Camp Murray, WA 98430-5122
p y