This document outlines a project preparation process funded by the European Union and Government of Serbia. It involves 6 steps: 1) collecting existing infrastructure project pipelines, 2) identifying projects through project identification forms, 3) a strategic relevance assessment, 4) creating a shortlist, 5) a gap assessment analysis, and 6) finalizing a prioritized project list. Project promoters will complete identification forms providing basic project details, which will then undergo a strategic relevance assessment. Selected projects will have further gap assessments to analyze technical, institutional, financial, and environmental elements, resulting in a final prioritized list of projects categorized by readiness.

1. A project funded by
the European Union
Government of the Republic of Serbia
European Integration Office
PROJECT PREPARATION FACILITY
September 30/ BELGRADE
Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office

2. 1. Collect existing infrastructure project pipelines (from project
promoters, SLAP, line ministry databases, sector strategies)
2. Identify broad list of projects by completion of Project
Identification Forms (PIFs) & registration on ISDACON database
3. Strategic Relevance Assessment (filtering step)
2. Project
identification form
(PIF)
3. Strategic
Relevance
Assessment
criteria (from PIF)
4. Short list of strategically relevant projects
5.
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


Gap Assessment Analysis:
Project scope (objectives, investment type, options identification)
Technical elements (spatial planning & technical documentation)
Institutional readiness (institutional framework & capacity)
Financial /Economic elements (expenditure coverage /affordability)
Environmental /Social elements (EIA, socio /environmental impacts
5. Gap Assessment
Questionnaire /Gap
Assessment Report
Questionnaire + Project
Documentation provide
data for step 5
6. Final list of prioritized projects (to be included in ISDACON)
Project preparation according to Serbian legal requirements
& EU procedures
Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office

3. 
Project Identification Forms (PIFs) for energy,
environment (solid waste, water/wastewater),
transport and business infrastructure projects (PIFs
are including questions for Strategic Relevance
assessment of the projects)

Strategic Relevance Assessment Forms for the
same sectors.
Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office

4. After the collection of infrastructure projects, the Ministry in charge will
coordinate the completion of Project Identification Forms (PIFs).
PIFs will be completed by Project proponents (PUCs, PEs, …) and the
Ministry in charge will instruct them to complete PIFs by a set deadline.
Upon the receipt of all completed PIFs, the Ministry in charge will enter
data into ISDACON and create Broad Lists of potential strategic projects
for each sector.
Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office

5. Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
PIFs should provide sufficient information for the first filtering
step in the prioritization process.
Each PIF addresses the following information:
1. General information and data (lead project beneficiary, total
investment, responsible person, institutional set up)
2. Eligibility (EU policies, IPA priorities, national strategic
framework, sector strategies)
3. Strategic relevance questions to be responded on by ticking the
box
4. Brief description of the project (executive summary)

6. Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
Strategic Relevance Assessment Forms will be used to assess the
responses on strategic relevance questions from PIF. Strategic
relevance can be defined as the extent to which an individual project
contributes towards achieving overall and sector policy objectives and/or
meeting sector targets as given in the strategic framework.
SEIO will:



check Institutional set-up (at policy owner level) and verifies
eligibility for IPA and international assistance funding.
carry out preliminary strategic assessment. Results will be discussed
and agreed by Sector Working Groups (SWG)
register the assessment by compiling and signing a list of qualified
projects.

7. Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
 Gap Assessment Questionnaires forms for energy,
environment (solid waste, water/wastewater), transport and
business infrastructure projects
 Gap Assessment Reports forms including Project Gap
Assessment Sheets for the same sectors.

8. Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
The project proponents/final beneficiaries (PUCs, PEs etc.) will be asked
by the Ministry in charge to complete specific ‘Gap Assessment
Questionnaires’.
The purpose of the questionnaires is to collect detailed and up-to-date
information on the status of the project.
The SEIO will register the completed questionnaires with attached
documents received from the Ministry in charge through ISDACON.
SEIO will establish Assessment Panel (AP).
The AP members will check/summarise the completed questionnaires
and will start the assessment process.

9. Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
As the preparation of Gap Assessment Reports (GAR) will require specific
technical knowledge, their preparation could be delegated to technical
assessors endorsed by SEIO and the Ministry in charge.
The GAR should provisionally address:
 Project scope, investment type;
 Technical maturity (spatial planning, technical documentation, options
identifications);
 Institutional readiness (institutional framework and capacity);
 Financial/Economic maturity (expenditure coverage – affordability);
 Environmental maturity (EIA, environmental impacts).
A site visit to inspect the existing conditions and a meeting with the
project proponents should be organised.

10. Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
AP will establish the Final List of Prioritised Projects for each
sector to be proposed for IPA and international assistance.
Thus the projects will be divided into 4 groups according to their
degree of maturity:
a) ready for tendering;
b) ready for preparation of technical documentation;
c) minor gap to be addressed before preparation of technical
documentation;
d) substantial gaps to be addressed before preparation.

11. Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
SEIO will complete the Final Gap Assessment Sheets and produce lists
with projects falling under the categories (a), (b), (c) or (d) including the
conditions to be met by the Project proponents.
The results of the assessment are to be signed by all the members of
the AP.
SWG will approve final list of projects.

12. Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
Thank you for your attention !