1. PAMELA J. BAUER 18443 Grange Hall Road ~ Brighton, Illinois 62012
Phone: (618) 792-8073 ~ bauer.pamela.j@gmail.com
EXECUTIVE SUPPORT ▪ CONSTRUCTION COORDINATION ▪ PROPERTY MANAGEMENT ▪ CLIENT/VENDOR RELATIONS ▪
STAFF TRAINING/DEVELOPMENT ▪ MEETING COORDINATION ▪ TRAVEL ARRANGEMENTS ▪ CALENDAR MAINTENANCE ▪
BUDGETING/ACCOUNTING ▪ OFFICE MANAGEMENT ▪ INVENTORY CONTROL ▪ CONTRACT PREPARATION AND REVIEW
QUALIFICATIONS SUMMARY
Top-performing, highly-motivated administrative professional with a strong track record of demonstrable success in administration,
executive support, and office management; and particular industry expertise in the areas of real estate, building design & construction,
engineering, facilities and IT. Honest and dependable self-starter adept at directing office operations and collaborating at the highest
level to streamline communication and implement organization-wide process improvements that increase efficiency and productivity.
Natural leader with proven team building, training, and employee-development abilities. Innovative, strategic thinker who excels at
assessing situations, diagnosing problems, and implementing solutions to address even the most complex problems. Detail-oriented
and very organized consummate professional who always maintains the highest level of integrity and confidentiality.
CORE COMPETENCIES
 Excellent communication (both oral and written) and interpersonal skills to easily and effectively interact with individuals at all
levels and quickly establish trusting rapport with others.
 Computer savvy and known as the “go-to” person for troubleshooting computer problems.
 Keyboard 80 WPM and 110 WPM shorthand; experience writing, revising, and verifying correspondence, contracts and lease
agreements; expert at utilizing AIA and AGC document software.
 Strong time-management, record-maintenance, workflow-prioritization, & database-management abilities.
 Thrives in fast-paced, deadline-driven environments and is able to quickly make decisions and judgments.
PROFESSIONAL EXPERIENCE
Intren (Contract/Temporary Position with Aerotech) 9/14 - 12/14
PROJECT COORDINATOR
Support project planning, construction and close-out activities as required by project or contract specifications. Assist with the
development of project plans and schedules to execute scope safety, and cost efficiency. Monitor project performance (cost,
schedule, scope changes, safety and quality).
 Maintain project files through the course of the project, from planning through close-out
 Entry of estimates and production review in multiple software systems
 Entry of timesheet information into Intren's payroll system
 Coordinate with A/R to ensure proper billing and payment
 Prepare and generate routine reports and correspondence; review field reports and project summary reports to Senior
Management as required
 Submit / Track / Follow-up on permit status as required
 Call in locates and enter into project job files
 Assist in researching new business leads
 Review and track vendor invoices for accuracy and compliance with the contract terms and provide recommendations to PM.
 Attend customer scheduling / job coordination meetings and conference calls.
 Create and maintain project submittal logs
 Maintained DOT information on all drivers and equipment, ensuring all requirements are met for DOT compliance.
 Participated in DOT audits on all drives and equipment.
PHILLIPS 66 (Contract/Temporary Position with Swift) 2/14 - 6/14
ADMINISTRATIVE ASSISTANT
Provided general administrative duties such as answering phones, ordering supplies, filing, creating documents in Microsoft Word,
Excel and/or PowerPoint.
 Organized and maintained 100+ company DOT equipment files and driver files to ensure federal and state DOT compliance.
 Analyzed and reviewed driver files on an annual basis, ensuring all requirements were met by each driver in order to maintain
driving privileges
 Input and updated maintenance craft schedules for each unit which included working with HR to ensure the proper administration
of collective bargaining agreements and policies.
 Solicited for weekly overtime needs.
 Responsible for timekeeping entries and corrections on employees and auditing both Schedule Express and CATS systems for
data integrity.

2.  Responsible for ensuring proper paperwork is approved before entry into systems.
PAMELA J. BAUER 18443 Grange Hall Road ~ Brighton, Illinois 62012
Phone: (618) 792-8073 ~ bauer.pamela.j@gmail.com
MONSANTO (Contract/Temporary Position with Rose International) 1/14 – 2/14
ADMINISTRATIVE ASSISTANT III
This was a temporary position supported a high level manager supporting the Biologicals Business Team Operations Lead and
members of the Biologicals Business Team. This dynamic role requires strong administrative experience with day to day
operational needs. Excellent communication skills are essential as the job requires interfacing with both external and
internal associates. Duties include calendar management, meeting scheduling, travel arranging, expense reporting,
correspondence and communication management, and presentation development. This role requires the ability to take
responsibility for special projects as assigned and use of experience and judgment to plan and accomplish goals.
Responsibilities include:
 Managed the day-to-day operational needs of the department
 Managed calendars and meeting invites
 Coordinated travel arrangements including international travel
 Planned meetings and conference calls Utilizing Meeting Services group as appropriate
 Tracked budgets and expenses, processed invoices, and managed expense reports
 Compiled and generated reports, correspondence and presentations
 Interacted professionally with internal and external stakeholders
 Setup and maintained electronic and paper files, performed typing assignments, proofread documents
 Manage special projects as assigned
PEABODY ENERGY (Temporary thru Professional Employment Group) 7/13 – 10/13
SR. ADMINISTRATIVE ASSISTANT
Reports to the Senior Vice President Information Technology. Performs administrative functions of a highly responsible and
confidential nature which includes support on major transactional activities on a global basis. Principal accountabilities include:
 Composing, typing and proofing complex, confidential letters, reports, memoranda and presentations including board level and
senior executive presentations using Word, Excel, and PowerPoint software.
 Dealing with highly confidential information/materials.
 Creating and editing weekly, monthly, quarterly reports.
 Maintain organization chart and track/report changes in employees and contractors monthly.
 Conducting internet searches for various types of information.
 Prioritizing and executing various projects which may be in process simultaneously.
 Organizes and makes decisions on incoming mail, vendor invoices and other correspondence without supervisor's control.
 Making travel arrangements (domestic and international); preparing itineraries; computing expense reports (converting from
foreign currencies) and processing expense items.
 Screening telephone calls/visitors; maintaining files/records; planning/coordinating on- and off-site meeting details including travel
needs, meals and A/V requirements.
 Communicating via phone, email and fax with domestic and international employees and businesses
 Ability to communicate with senior executive level staff and their assistants.
 Organizing and maintaining of project team files.
 Assisting in administration of the departmental budgets.
 Managing departmental office supply requirements for Gateway and Metropolitan Square IT employees and contractors.
 Maintaining and updating department member calendars.
 Maintaining and updating IT intranet and SharePoint team sites.
 Creates and distributes IT communications and announcements.
 IT departmental meeting coordination including technical coordination with administrative staff.
 IT file management utilizing document imaging and archiving software.
HEALTH CARE REIT 6/12 – 6/13
PROPERTY ADMINISTRATOR
 Provided direct administrative support to Property Managers and Chief Engineer.
 Tracked and maintained all Certificates of Insurance for vendors and tenants; maintained W-9 forms for all vendors.
 Ensured all document/paper work for the property is filed per management audit requirements.
 Ensured compliance level of management audit is maintained and prepared files and records for the annual audit.

3.  Assisted team members with budget preparation for the property.
 Ensured all invoices for the property were coded, approved and paid through Docusphere.
 Prepared Monthly Aged Delinquency Report; contact tenants/send delinquency letters for charges over 30 days old.
 Prepared monthly bill back charges for all miscellaneous Tenant Service Request.
 Ensured engineers took monthly readings from electric meters for tenants that have supplemental units.
PAMELA J. BAUER 18443 Grange Hall Road ~ Brighton, Illinois 62012
Phone: (618) 792-8073 ~ bauer.pamela.j@gmail.com
HEALTH CARE REIT 6/12 – 6/13
PROPERTY ADMINISTRATOR (CONTINUED)
 Reviewed all Tenant Service Request’s and worked directly with tenants to ensure their needs were met to their satisfaction.
 Prepared vendor service contracts, solicited bids, and secured all appropriate signatures on approved agreements.
 Provided superior customer service to all tenants, clients, contractors and vendors at all times.
 Assisted PM in planning and coordination of all schedule tenant events at the property.
 Reviewed and updated all Tenant Handbooks.
 Prepared all tenant correspondence regarding building holidays, upcoming events, etc.
 Maintained tenant, employee and contractor’s contact lists.
MONSANTO (Contract position with Belcan) 6/10 – 6/12
SR. ADMINISTRATIVE ASSISTANT III
Managed routine schedules and anticipated needs and support to optimize productivity for five team leads and their staff. Obtained
and organized all pertinent information to prepare for internal and external meetings. Worked with vendors to coordinate
and schedule meetings, interviews and events. Processed invoices and expense reports. Performed administrative office
details including, but not limited to, domestic and international travel, organized Webex meetings, events, conference
arrangements; performed on-boarding/off-boarding of employees, contractors and consultants; facility space planning.
CONOCOPHILLIPS (Contractor with Belcan) 4/09 – 6/10
OFFICE MANAGER (CORE NEW UNITS PROJECT)
Provided superior office management/administrative support to the project leadership team and construction staff for a major capital
project valued at $4B. Created and compiled quarterly executive progress review presentation materials. Coordinated and overseen
meeting details (e.g., location, refreshments, A/V setup, and transportation), created visual presentations for meetings, and distributed
meeting minutes. Coordinated and managed vacation/travel-plan schedules. Prepared and maintain organization charts and office
floor plans. Greeted and directed all visitors and callers, ensuring the highest level of customer support. Controlled office supplies and
inventory; ordered supplies and equipment when necessary. Coordinated and overseen repairs and maintenance for the office building
and for office equipment. Coordinated catering, planned and overseen special events and celebrations. Ordered cell phones/Nextels
for construction-office staff; reviewed and processed all phone bills.
 Supervised two (2) administrative assistants and two (2) document control coordinators.
 Actively collaborated as a member of the IIF Safety Leadership Team.
 Created complex filing systems and organized departmental files and drawings, ensuring compliance with the ConocoPhillips
Document and Records Management (DRM) policy.
 Coordinated interviewing schedules with potential employees and processed all new hires through the hiring protocol established
by ConocoPhillips.
FRED WEBER, INC 3/08 – 3/09
CLAIMS SPECIALIST/WORKERS’ COMPENSATION CASE MANAGER
Researched and investigated general liability, auto liability, and other miscellaneous claims. Conducted post-accident drug and alcohol
screenings. Created loss reports and partnered in managing litigated claims. Managed all workers’ compensation claims; responded to
employee injuries and coordinated medical treatment and alcohol/substance abuse testing.
 Created and maintained OSHA logs.
 Organized and maintained 100+ company DOT driver files; scheduled annual DOT physicals all truck drivers.
 Analyzed and reviewed driver files on an annual basis, ensuring all requirements were met by each driver in order to maintain
driving privileges.
 Conducted personal interviews with injured workers & authorized medical treatment and diagnostic testing.
 Collaborated closely with attorneys, TPA's, doctors, spouses, employees, and worksite supervisors.
ALBERICI CONSTRUCTORS 7/02 – 2/08
EXECUTIVE ASSISTANT

4. Provided administrative support to the V.P. of the building market, the V.P. of the healthcare market, the V.P. of Marketing, V.P. of
preconstruction, as well as many divisional project directors and managers. Initially hired as an Administrative Assistant supporting the
healthcare division and quickly promoted to an Executive Assistant within only four months.
 Scheduled appointments, maintained calendars and arranged business itineraries.
 Collaborated in the preparation of pay request applications, change orders, submittals, RFI’s, and transmittals.
 Created numerous documents including organizational charts, surveys, spreadsheets, quotes, and meeting agendas/minutes.
 Organized and tracked organization-wide charitable contributions.
 Prepared bid packages and assisted the preconstruction department and estimating staff in the bidding process.
 Maintained and updated the department collaborator site.
PAMELA J. BAUER 18443 Grange Hall Road ~ Brighton, Illinois 62012
Phone: (618) 792-8073 ~ bauer.pamela.j@gmail.com
ALBERICI CONSTRUCTORS 7/02 – 2/08
EXECUTIVE ASSISTANT (CONTINUED)
 Maintained lien waiver tracking electronic files and preconstruction department files
 Maintained Deltek system input for marketing leads in support of the Vice President of Marketing.
 Represented executives at meetings, both internally and externally, with owners and subcontractors.
 Created, revised, and verified contracts and lease agreements (utilizing AIA and AGC document software).
BJC HEATH CARE 4/79 – 7/02
EXECUTIVE ASSISTANT
Previously enjoyed success as the Executive Assistant to the Vice President of Facilities at BJC HealthCare, as the Executive
Assistant to the Corporate Director of Engineering & Facilities Management at Christian Health Services, as the Office Manager for CH
Health Technologies, Inc., and as the Assistant to the Associate Administrator and the Assistant to the Director of Engineering at
Christian Hospital Northeast.
EDUCATION AND QUALIFICATIONS
 Associate of Science, Legal Secretarial Science/Criminal Justice – Culver-Stockton College, Canton, Missouri 1978
 Alumni Member of The Sigma Kappa Sorority
 CE Credit - BOMA International “Foundations of Real Estate Management”
 CE Credit - Zurich “Accident Investigations”
 Microsoft Office Certificate - New Horizons
 Microsoft Excel Advanced – New Horizons
 Adobe Professional Certificate - New Horizons
TECHNICAL PROFICIENCIES
 Adept at Internet navigation and research
 Microsoft Outlook, Word, Excel, PowerPoint, Publisher, Front Page, and Project
 Adobe Acrobat Professional and Adobe Photoshop
 SAP; LiveLink; eRoom; ProLog; SureTrak; Turbo Tax; Concur; Docusphere; ADP; Impak; Argus; Org Plus; Fieldglass
PROFESSIONAL MEMBERSHIPS AND AFFILIATIONS
 Member, Altar Society Sts. Peter and Paul Catholic Church
 Lector, Sts. Peter and Paul Catholic Church
 Member, American General Contractors
 Member of St. Louis BOMA
 Honorary Member, Hospital Engineers and Maintenance Association of Greater St. Louis
 Former Corresponding Secretary, Hospital Engineers and Maintenance Association of Greater St. Louis
 Member, Conference Planning Committee, American Society for Hospital Engineering's Annual Conference
 Member, American Bloodhound Club
 Member and Former Secretary, Prairielands Bloodhound Club
 Trailing Events Chairman, Prairielands Bloodhound Club