Efento Transport is a flexible system for monitoring and recording temperature in transport, composed of wireless temperature sensors functioning together with free application available for Android phones. The dedicated application installed on mobile devices running Android system enables users to record temperatures of transported products, get notifications when temperatures exceed preset thresholds, register the position and mileage of vehicles (GPS), generate and send reports to recipients, support distribution of the shipments (including barcode scanning), send data to servers of shipping agents.
3. Efento Transport
Efento Transport is a system for monitoring temperature during transport, based on wireless temperature sensors and
smartphones/tablets, with logistics functions support
Efento Transport is used in more than 1,000 vehicles carrying pharmaceutical
products sensitive to temperature changes
Efento Transport is a system for monitoring and
recording temperature in transport, composed of
wireless temperature sensors working together with
Android phones or tablets.
Key functions of the system:
● Measuring and registering temperature, with
sound alarms on exceeding the allowable
range
● Creating reports and sending them via emails
● Registering the delivery of shipments and
managing returns
● Optional integration with ERP or logistic
software
4. Why Efento Transport?
Efento Transport fully implements the requirements of companies distributing products that have to be transported at a
controlled temperature
TEMPERATURE MONITORING
The system is based on easy-to-use wireless
temperature sensors. The measurements are in
real time sent to company’s ERP software.
REGISTRATION OF SHIPMENTS
Efento Transport can be integrated with logistic
software. The application provides drivers with
information on shipments for distribution, and
informs company about each delivery (after
scanning the barcode of the shipment).
REDUCTION OF COSTS
Information on consignments to be delivered on
the current day are displayed in the application,
and the reports of deliveries are generated in
electronic form. This reduces unnecessary costs
associated with printing waybills.
EASY AND CONVENIENT OPERATION
The application is user-friendly. The driver starts
it at the beginning of the route, scans the
barcode at each delivery location, and ends it
after the last delivery.
CONFIRMED RELIABILITY
Efento Transport is used in more than 1,000
vehicles carrying medicines and vaccines to
pharmacies.
USES SMARTPHONE / TABLET
Efento Transport uses smartphones/tablets that
can run any other applications, such as invoicing
app, navigation system etc.
5. Main functions of Efento Transport
Temperature monitoring for effective cold chain management. Efento Transport can be integrated with any ERP software.
Temperature monitoring Deliveries
TEMPERATURE RECORDING
The application records measurements
provided by Efento sensors. The data is
assigned to delivery routes - from the
beginning to the end of each route.
SOUND ALARM
The application alerts the driver for
exceeding preset temperature
thresholds via sound alarm.
SMS / EMAIL NOTIFICATIONS
After exceeding a temperature
threshold the system can send SMS /
email notifications to any recipients
AUTOMATIC REPORTS
Efento Transport enables automatic
emailing of reports to selected users at
the end of the route. Reports can also
be sent to any recipients on demand
during the route.
INTEGRATION WITH ERP
The application can work together with
ERP software. The information about
shipments is automatically uploaded
after logging in.
ROUTES / CUSTOMERS
Customer data with addresses is
imported from the ERP software.
DELIVERIES / WAYBILLS
By scanning, along with sending the
number, each shipment can be labeled
with the appropriate status: delivered,
damaged, refused, lost.
BARCODE SCANNING
The codes of shipments can be
scanned with wireless barcode
scanners or by the built-in cameras of
smartphones or tablets
6. How it works (1/2)
The system consists of Efento wireless sensors communicating with smartphones or tablets with Bluetooth 4.0
The application uses
GPS data to calculate the
length of a route
Each vehicle is
equipped with
Efento sensors and
smartphone
running Efento
Transport
application
At any moment the
driver can generate
the current report
from the delivery
route and send it to
any email address.
At the end of the route
Efento Transport
automatically sends
such a report to
selected users.
The measurement
data, information
about alarms and
shipments can be
gathered in ERP
software in real time
If a temperature threshold has been
exceeded, the app can send SMS or
email notifications
7. DELIVERIESSTART OF
ROUTE
How it works (2/2)
The application has been designed with focus on user-friendly operation
The driver enters
his ID and car
registration
numbers in the app
in the smartphone.
The data is shown
in the route report.
The information on
the new route
created by the
driver is
immediately visible
in ERP software.
The driver enters /
scans the numbers of
waybills or shipments.
The content of the
shipments and list of
recipients with their
addresses is
automatically
downloaded from the
ERP software.
The numbers of
waybills and/or
shipments are visible
in the reports from the
route.
By pressing "Start", the
driver starts the
temperature recording. If
temperature exceeds
any threshold, the
smartphone shows
alarm message
(optionally it can send
SMS / email
notification).
Temperature
measurements are
regularly sent to the
server and stored in the
ERP software. It is
possible to view the data
from all vehicles in real
time.
Distributing shipments,
the driver scans their
numbers, which are
sent to the server.
Returns are handled in
the same way.
The driver may at any
time send a report of
the temperature
measurements (e.g. to
w pharmacy to which
he has just delivered
goods) to document
the temperature at
which the delivery was
carried.
After the tour, the driver
presses "Stop" and ends
temperature recording.
The system generates
report from the route,
which is automatically sent
to defined email address
(eg. manager, head of
logistics).
The route in the ERP
system is completed. The
data in the ERP can be
freely processed (eg. the
report from the transport
can be enclosed to the
invoice for the customer).
LOGGING ON
ADDING
WAYBILLS
END OF ROUTE
8. Integration with ERP software (1/2)
Efento Transport can be integrated with any ERP software. Such integration is a separate project, for which we provide
full support
XML MESSAGES
Temperature measurements, the numbers of distributed shipments, the numbers of accepted returns, information
about the start and end of each route are transmitted between Efento Transport and ERP programs using XML
messages. Thanks to this standard means of communication, Efento Transport can be integrated with any ERP
software.
REST
The data from the application to a server is transferred using REST, a standard client - server communication
architecture.
COMPLETE DOCUMENTATION
For the purpose of integration we can provide full documentation of xml messages. If Efento Transport has not yet
been integrated with ERP software used by the client, the implementation of web services that enable
communication is on the client's side.
POSSIBILITY OF MODIFICATION
If our client requires enhanced application functionality or wants to modify the existing features, we are able to
prepare a dedicated version of the application. The application is only available for the client's employees and
distributed via the client’s server.
9. Integration with ERP software (2/2)
A sample of XML format messages sent by the application
Identification of the device, driver, and route,
time stamp and truck license number
Shipments / waybills for the current route
Start of the route with time stamp
Information on sensors (names and preset
warning and alarm thresholds)
Information on exceeding warning threshold
and on confirmation of the warning by the
driver
Temperature measurements
Information on finishing the route
12. At the very first
running of the
application, the
driver enters the
vehicle registration
number and his/her
ID / name. These
data will be visible
on reports from the
route and in the
email notifications
on exceeded
temperature
thresholds.
The driver enters /
scans the numbers of
waybills / shipments for
the current day.
The app allows the
driver to enter the
numbers manually or
scan them with the use
of the built-in camera
or an external scanner.
If the application has
been integrated with
ERP software, the
numbers of the waybills
/ shipments can be
downloaded
automatically.
13. Before starting the
route, the summary
screen appears.
License number of
vehicle, driver’s ID,
number of waybills
and recipients for
the route.
The driver can view
the list of recipients
(e.g. pharmacies)
with their addresses
and the list of
shipments with their
content.
Current measurements
of temperature with
information on
exceeding warning /
alarm threshold.
Start of the route or
return to the previous
screen.
14. After the waybills have been entered /
scanned, the driver has the list of
recipients with their addresses.
Selecting a recipient, the driver gets
information on the number of shipments to
deliver / collect and on the number of
thermal containers to pick up.
15. The driver can also display the list of
shipments for a selected recipient with
information on handling during
transport (loading platform / thermal
container / refrigerator).
Selecting a shipment, the driver sees
the full content. The same information
is available after scanning the barcode
of the shipment.
17. To begin delivery to
a recipient (e.g. a
pharmacy), the
driver presses the
"Delivery" button
and goes to delivery
screen.
By pressing “Finish”
button, the driver
finishes the route
and the recording of
measurements
(optionally the app
sends email).
The application
displays current
temperature
measurements from
all connected
sensors. The
measurements are
also sent to the
server.
ID of the route
and the
warehouse from
which the
delivery is made.
If the temperature
exceeds a safe level,
the application starts
visual and audible
alarm. The application
allows users to set two
upper and two lower
alarm thresholds. The
warnings and alarms
are contained in the
report and sent to the
server.
To close a warning /
alarm message, the
driver must press and
hold the confirmation
button. This is also
noted in the report from
the route and sent to
the server.
18. After the start of the delivery to the selected
pharmacy, the app shows the number of items
for delivery / return and the number of thermal
containers to be get back. The driver should
choose an action.
Handing over shipments / picking up
returns, the driver scans / enters their
numbers. The shipments are
automatically marked as delivered and
the information is sent to the server.
After handing over all shipments, the
app shows a summary (delivered
shipments, accepted returns, picked up
thermal containers).
19. In addition, the app
records the numbers
of cases with
exceeded
temperature
thresholds.
The application
saves the previous
routes with dates
and times of the
beginning and end
of each route.
The report from a
previous route includes
the driver ID, numbers
of waybills / shipments
and pharmacies.
The data from any
historical route can be
at any moment
exported to pdf / csv
format and sent to any
email address.
Additionally, the
system records the
minimum and
maximum values of the
measurements
performed by each
sensor.
20. Reports may include additional
information on: exceeded
alarm thresholds, the start and
end of the route, turning on /
off the engine, confirmations of
alerts.
Reports provide measurements
from all sensors sorted in time
order.
Reports can be generated in pdf or csv
format, with or without the “Event” column
22. The ability to add
any number of
sensors.
Setting the names of
individual sensors
with warning and
alarm temperature
thresholds (visible in
the reports and
messages
transmitted to the
server).
Introduction / change of
the name of a sensor.
Setting the offset (the
difference between the
warning and alarm
threshold).
Setting the lower /
upper temperature
threshold.
23. Selecting one-time
or repetitive (when a
threshold is still
exceeded) warning /
alarm mode.
Selecting email /
SMS notification
options.
Providing email
address for sending
automatic report
after completion of a
route.
Password for settings
Application lock option
- the application is
always on the main
screen, the user cannot
access other phone
functions.
Service code for
closing a route without
measurements
Password for adding /
editing / deleting
sensors
