Proven SaaS solution to control the impacts of design change on program, cost, and delivery

1. Proven SaaS solution to control
the impacts of design change
on program, cost, and delivery
Gain Control.
Eliminate Risk.

2. Project level

3. • Design Comparison
Automatically compare two or more versions
of drawings
• Review Process
Guarantee the right people review new
information quickly and completely
• Contractual Forms and
Processes
Create, track, and resolve issues
• Seamless Communication
Rich communions in context, live or integrated
with email
Integration
Seamlessly integrated with most enterprise
systems
Solution and
Technology

4. • Early identification of technical
and commercial issues
Seamless management, reporting, and audit of technical
and commercial issues
• Design development
improvements
Get design construction-ready faster, and with fewer
iterations
• Increased staff efficiency
Increase design and commercial staff efficiency
• Risk reduction and dispute
avoidance
Address technical and commercial risks early, and avoid
disputes with a sustainable solution
Benefits

5. Assumptions: 18 month program; 600 main drawings; 3.5 updated construction versions each; 220 RFIs and change
events; average DM/PM/QS wage of £67,000 (hourly employer cost of £44.35).
£564k
Identification of
technical and
commercial
issues
• 2.24 details on average
overlooked per drawing version
using legacy review methods
• £120 assumed average cost per
detail overlooked
Value Accrued in a Typical
£40M Commercial Project
£150k
Increase staff
efficiency
• 40 minutes x 2 people saved per
drawing update
• 60 minutes saved per form
(issuing, tracking, reporting)
• 1 day management reporting
overhead saved per month
£100-400k
Design
development
improvements
• 5%-20% fewer revisions to
reach “construction ready”
• £1K cost per version update
(design costs + knock-on)
Priceless
Risk reduction
and dispute
avoidance
• Excluding COVID-19 issues, no
project utilizing ShapeDo's from
the onset has had a major
dispute or material delay to date

6. ShapeDo has been a
massive timesaver in
reviewing changes and
coordinating design
NICK HARRIS,
DESIGN MANAGER
ShapeDo cut our review
time by 80% - from the ten
QS days budgeted down to
two. We also found over
£100,000 of otherwise
overlooked scope changes
TOM ABSALOM,
MANAGING DIRECTOR
Testimonials
ShapeDo was so easy to
use, within a day the whole
team was naturally heading
there to look at drawings
instead of the systems
we’ve been using for years
STEVE HAWTHORNE
PROJECT DIRECTOR

7. Development Pipeline
Design
Design Development
Framework
Define, monitor & report on
design deliverable progress
Detail Hyperlinks
Automated hyperlinks from
drawings to details and
section callouts
Searchable Drawings
Enable search of in-drawing
notations using OCR
Timeline Narrative
Builder
Build persuasive narratives with
a timeline tool to group and
explain drawings, forms, files,
and events
Accounts Reconciliation
Reconcile subcontractor and
client accounts and changes by
package, event, and timing
Commercial
QA Automation
Automation of multiple
QA checks
Drawing AI
Automatically identify elements
and changes in drawings, to
enable predictive analysis of
drawings and risks
Automation

8. Enterprise
level

9. Enterprise Insights
A single dashboard to “drive” operations
• Track Key Performance indicators
Track live performance indicators for design,
communications and commercials across projects and
portfolios
• Enforce processes and procedures
Programmatically track compliance with best practices,
process and procedures
• Identify, control and mitigate risk
Get early visibility into problem projects, contracts and
suppliers
• Optimise operations
See detailed performance data to better allocate
resources and improve operations

10. Enterprise Case Study: Ashtrom
Da Vinci Project
RFIs Case Study
• A publicly-traded £850M
turnover construction group
• Using ShapeDo with over
40 projects
• Before COVID-19, none of the
contracting arm projects were
materially behind schedule
• 5.5% 2019 Margin
(contracting arm only) up
from 4.2% in 2018 and
3.9% in 2017
• 5-year £215M project
• On-time and on-budget
(as of case study date,
before COVID-19)
• 96% of over 500 RFIs
successfully resolved
• 5.7 median days to get
RFI response
I can see the entire project
flow from my dashboard.
I can see where drawings are
being reviewed. I can see
where RFIs are opening and
closing. Where there is less
movement - I know I need
to intervene.
RONEN GORILNISKY
REGIONAL DIRECTOR

11. APIs and Integrations
Drawings
From
CDE
Ent. Systems
Contract
Management
Drawing Synchronisation
API
• Available with most CDE systems,
provided authorized access
Multi-System Integrations
• Provided access - we can
automate data flow, KPIs, and
record production between
systems, or program automatic
actions
Open API
• ShapeDo Open API – available
upon request
Records
Reports

12. Security and Data
• AWS servers in the EU
• All servers running Amazon EKS-
optimized Linux AMI or Ubonto
LTS versions with built in UFW
firewall
• SSH connection using a 2048-bit
RSA key with encryption
People
• Extremely limited administrative
access with multiple
authentications
• All administrators and support
staff are full time vetted
employees with severe NDAs and
background checks
References
• Israeli MOD approved supplier
• Sensitive UK government
authority approved (identity and
security case can only be shared
with other UK government
bodies)
• Cyber Essentials
Optional
• 2 factor authentication
• Download restriction or
monitoring
• IP restrictions (e.g only access
from onsite)
• Administrator and support access
limitations
Servers

13. Capabilities Comparison
Legend: No solution Can be made to work Acceptable solution Very good solution Best in breed with unique capabilities
ShapeDo
Aconex / Conject
+ Bluebeam +
misc.
Autodesk Suite
CDE / System of Record
Store and distribute materials to the supply chain
and client
Change Management
Record and react to changes and instructions
effectively
Commercial Management
Identify, track, and resolve changes to accounts
quickly and compliantly
Design Development
Get design construction-ready faster and cheaper
Processes, Controls, and KPIs
Introduce and implement effective processes
and controls

14. Typical
Rollout

15. Typical Project Rollout
Use case
Validation
Onboarding Training
7-21 days per-project
• Meeting with the project
leader to understand the
project status, priorities,
and requirements
• API connection
• Processing of historic data
• Configuration of user access,
roles, authorisation levels
• Configuration of forms,
processes, and KPIs
• Training admins
& power users
• Training all users
(DM/QS/PM)
• Training of supply chain
(as required)
On-going
Setup
Capacity
20-30 new projects
per month)
• Unlimited online
support
• Training of new users
and supply chain
• Continuous
configuration and
customisation as
required

16. 2-3 months3-6 months1-2 weeks
Typical Enterprise
Rollout
Initial
Specifications
First
Cohort
Further
Development
6-9 months to fully deploy system on all projects
Defining the initial forms,
processes, dashboards, KPIs,
and integrations
Choose an initial representative
cohort of projects to review,
improve, and tweak the
“playbook” of ShapeDo in the
context of the enterprise
Form a working group to
gather the lessons from the first
cohort, and further develop the
processes and procedures,
forms, KPIs, integrations,
and reporting to best fit
the enterprise
• Unlimited online support
• Training of new users and
supply chain
• Continued configuration
and customization
as required
• Regular review meetings
with enterprise, regional and
project stakeholders
Full
Deployment
Roll the software out to the
entire organisation with
implemented learnings
On-going