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Collaborative development of born-digital archives to facilitate discovery | DCDC14

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Collaborative development of born-digital archives to facilitate discovery | DCDC14

  1. 1. If together we build it they will come Toward collaborative development of born-digital archives to facilitate discovery Judy Burg, University Archivist Chris Awre, Head of Information Management Library and Learning Innovation DCDC conference, 29-30th October 2014
  2. 2. The Field of Dreams (as seen from Hull) • (Re-)creating archive tools and systems for the digital world • Born-digital records not as a subset of archives – but as the current and future reality of archives • Needs work beyond any single archive office • Model of AIMS project – outputs and experience • Creating a shared direction of travel • Exploring how to get there Discovering Collections, Discovering Communities | 29 October 2014 | 2
  3. 3. Academic library trends and collaborations
  4. 4. Print to digital Discovering Collections, Discovering Communities | 29 October 2014 | 4 Print Digital Books E-Books Journals E-Journals Reference works Online reference works / The Internet Videos/DVDs YouTube, NetFlix, etc. CDs iTunes, Spotify, etc. Slides Flickr, Google Images, etc. Theses E-Theses, EThOS
  5. 5. Personal libraries Discovering Collections, Discovering Communities | 29 October 2014 | 5 Books/e-books Web resources Music/film Journals/e-journals Grey literature
  6. 6. Owning to renting Discovering Collections, Discovering Communities | 29 October 2014 | 6 Elsevier Wiley Sage Jisc Collections Netflix
  7. 7. Shift to the network level Discovering Collections, Discovering Communities | 29 October 2014 | 7 Resources ERM Discovery Subject guides Reading lists Library management systems
  8. 8. How do born-digital archives relate to these trends? • A born-digital archive is focused on managing digital material (of course) • Born-digital archive content can be part of a personal library – And a valuable part of this • Focus on ownership, not rental – Each archive’s content is unique • Move to the network level? Discovering Collections, Discovering Communities | 29 October 2014 | 8
  9. 9. Network benefits Discovering Collections, Discovering Communities | 29 October 2014 | 9 Practical benefit - Delivering more value locally Economic benefit - Scaling up delivery Technical benefit - Concentrated development Born-digital archive
  10. 10. Jisc Spotlight on the Digital • Focus on digitised collections and their management/accessibility over time • Highlighted need for – Institutional capacity building – Benefit of working with network level services, e.g., aggregators – Network level foresight and oversight of collection management and delivery Discovering Collections, Discovering Communities | 29 October 2014 | 10
  11. 11. Collaboration in action (examples) • CURL – Produced COPAC union catalogue • Data centres – MIMAS/EDINA • NB. Archives Hub at MIMAS • SHEDL – Scottish HE Digital Libraries – Service provider to Scottish Universities • Northern Collaboration – Recognised need to work together to develop services Discovering Collections, Discovering Communities | 29 October 2014 | 11
  12. 12. Collaboration in action (archives) • Archives & Records Council Wales Digital Preservation Consortium – Joint initiative to explore use of Archivematica to serve Welsh archives • ArchivesSpace development – US institutional consortium developing archives management system • Edinburgh now implementing this as part of partnership • Janus website of Cambridge College archives – Also Archives Hub and Hull History Centre catalogue Discovering Collections, Discovering Communities | 29 October 2014 | 12
  13. 13. AIMS – An Inter-institutional Model for Stewardship of born-digital archives • Mellon-funded project 2009-11 – Hull, Stanford, Virginia, Yale • Technology agnostic • Focused on model of practice and operation • Identified many common threads in archive activity • Challenge of implementation – How to put the model into practice – Needs further collaboration Discovering Collections, Discovering Communities | 29 October 2014 | 13
  14. 14. Collaboration – to be or not to be?
  15. 15. Collaboration – to be or not to be? • Waiting for someone else to open Pandora’s box and find an answer Discovering Collections, Discovering Communities | 29 October 2014 | 15
  16. 16. Barriers to collaboration: inertia • Waiting for the perfect tool • Numerous projects and initiatives which “might lead to something” • Implicit shared perception that development could/should have wide application across the archive sector • Waiting for perfect funding call • Not yet an explicit shared understanding of what is needed • Little incentive to initiate or lead major new project Discovering Collections, Discovering Communities | 29 October 2014 | 16
  17. 17. Barriers to collaboration: cost and capacity • Limited capacity within individual archive office • Uncertainty over scope of project – given uncertainty over shared aims and requirements • Need for scoping project prior to development • Potential cost of development • Uncertainty over cost of development • Limited prospect of commercial gain • Waiting for perfect funding call (but without an ‘on the shelf’ proposal) Discovering Collections, Discovering Communities | 29 October 2014 | 17
  18. 18. Barriers to collaboration: size of the challenge • Lack of explicit shared understanding of next steps • Limited explicit shared understanding of direction of travel • Few shared axiomatic principles • Perception that there are no ‘small steps’ or quick wins • Additional challenge of dealing with access restrictions and rights management issues • Requirements for archive arrangement and description are complicated! Discovering Collections, Discovering Communities | 29 October 2014 | 18
  19. 19. Collaboration – to be? Archive collaboration works well for • ‘types’ of archive (eg literary, political, business) • Use-cases (eg education, digitization) • definable consortia (eg AIM25, A&RC Wales) Discovering Collections, Discovering Communities | 29 October 2014 | 19
  20. 20. Collaboration – to be? Archive collaboration works well for • Definable projects and outputs (eg digitisation, disaster reaction) • Lead organisation and other contributors share technical and strategic objectives (TNA and A2A, OCLC and RLUK research projects) Discovering Collections, Discovering Communities | 29 October 2014 | 20
  21. 21. Define and foster collaboration • What is needed to get it off the ground? • How can common areas be identified? • How can variance be accounted for – within collaborative structure and defined outcomes? Discovering Collections, Discovering Communities | 29 October 2014 | 21
  22. 22. Finding next steps • Contact us to be involved in further discussions • Propose to set up a Google Group • C.awre@hull.ac.uk • J.burg@hull.ac.uk Discovering Collections, Discovering Communities | 29 October 2014 | 22
  23. 23. Thank you

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