Agile Office Spaces
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Updated with the version presented at the Agile 2011 conference
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Agile Office Spaces
- 1. Agile Office Space Agile Center of Excellence Richard K Cheng
- 2. Introduction ◊ Collaboration with office designer ◊ New office space ◊ Experiences at various Agile organizations ◊ Interactive ◊ Some of this will be subjective based on my experiences and observations 2
- 3. Our office 3
- 4. Goals of Agile Office Space Using the Agile manifesto as a starting point, consider a space that allows for: 1. 2. 3. 4. individuals and interactions the creation of working software customer collaboration responding to change Goals: – Allowing for collaboration and real time information exchange (1,3,4) – Creating a space where work can get done (2) – Creating a space where people will want to work (1) 5
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- 9. Before and After Group discussion: Your group has the before and after layouts for an office redesign. As a group, discuss: 1. What you like with the redesign 2. What you do not like with the redesign 3. What would you change in the redesign to make it an effective Agile office space 10
- 10. 11
- 11. Meeting spaces “I’ve worked in several companies where there was a severe shortage of space, where we would have to wait for days to find meeting rooms. Progress ground to a halt. “ - Scott Ambler, http://www.agilemodeling.com/essays/agileModelingRoom.htm “A ten-minute meeting may be all that’s needed to solve a problem, but finding a conference room through a formal reservation system can take longer than the conversation itself. Meeting spaces that don’t require prior reservation are an excellent way to support team workstyles. “ - Judy Voss, Team Workspaces – Changing Nature of Work and Trends (Haworth White Paper) 12
- 12. Meeting spaces Have enough conference rooms or meeting spaces available to the teams. An open space with ad hoc/movable table and seating arrangement works well. (http://www.flickr.com/photos/ksmith/152161913/) 13
- 13. Characteristics of an Agile Office Space At your tables, come up with at least 5 characteristics or features of an Agile office space 14
- 14. Characteristics of an Agile Office ◊ Team driven ◊ Open space ◊ Co-located ◊ Flexible configurations ◊ Visible task board (http://www.flickr.com/photos/ksmith/152161913/) 15
- 15. Task Board 16
- 16. Characteristics of an Agile Office (continued) ◊ Computers and projectors/electronic outputs (large TVs) available in meeting areas ◊ Plenty of whiteboards ◊ Conferencing equipment ◊ Space available for visitors or temporary team members ◊ Enough room at each person's area for at least 2 people to work together ◊ Comfortable chairs ◊ Clean, organized work area Be open to refactoring the space based upon usage patterns and needs 17
- 17. Agile Rooms Group Discussion: 1. Discuss what it is we are trying to accomplish with an Agile room 2. Advantages of an Agile room 3. Issues with an Agile room 4. Does your group come to a consensus in regards to recommending an Agile room http://blog.channeladvisor.com/blog/2008/09/30/scrum-is-coolerthan-it-sounds/ 18
- 18. Agile Team Rooms (continued) ◊ Pros – Promotes hyper productivity – Minimizing outside distractions – “Creating a space where work can get done“ ◊ Cons – Conversation – Isolation – Too much togetherness http://blog.channeladvisor.com/blog/2008/09/30/scrum-is-cooler– Personal space than-it-sounds/ – “Creating a space where people will want to work” ◊ Things to consider – Short term or long term – Employees or consultants – Caves and Commons • • Caves – private area for alone time Commons – group areas for working and collaboration 20
- 19. Agile Offices - Reside, Beside, Belong Haworth showroom and product line 21
- 20. Agile Offices - Reside, Beside, Belong Haworth showroom and product line 22
- 21. Agile Offices Knoll product line 23
- 28. Making a Change In pairs, discuss what changes you want to make and can make at your office (or client site). 30
- 29. Make the Change ◊ Many changes can be implemented at the team level ◊ To obtain management approval, make the value proposition clear ◊ Identify: – What needs to be changed – The value of the change – The cost of the change – The costs of not implementing the change ◊ Consult a professional 31
- 30. Developer’s Bill of Rights 1. Every programmer shall 2. Every programmer shall 3. Every programmer shall and keyboard 4. Every programmer shall 5. Every programmer shall connection 6. Every programmer shall conditions have two monitors have a fast PC have their choice of mouse have a comfortable chair have a fast internet have quiet working Posted by Jeff Atwood , http://www.codinghorror.com/blog/2006/08/the-programmersbill-of-rights.html 32
- 31. Pair Programming* One PC, one screen, one mouse, one keyboard *from http://hanuska.blogspot.com/2006/06/pair-programming-and-office.html 33
- 32. Pair Programming* One PC, one screen, one keyboard, two mice *from http://hanuska.blogspot.com/2006/06/pair-programming-and-office.html 34
- 33. Pair Programming* One PC, one screen, two keyboards, two mice One PC, two screens, two keyboards, two mice *from http://hanuska.blogspot.com/2006/06/pair-programming-and-office.html 35
- 37. References / Links ◊ Metrics / Data ? Ralph Van Roosmalen http://spreadsheets.google.com/viewform?formkey=dGIwVXlXdWhCTjJxRnhMQ2xCSWw0MV E6MA ◊ http://www.haworth.com/en-us/Knowledge/WorkplaceLibrary/Pages/Topics.aspx (Sections on Collaboration, Employee Engagement, Organizational Culture, Technology, Change/Transition Management,…) ◊ Pair Programming layouts http://hanuska.blogspot.com/2006/06/pair-programming-and-office.html ◊ Ergonomic desk & workstation guidelines http://www.backdesigns.com/Ergonomic-desk-workstation-guidelines-C132.aspx ◊ http://agileofficeessentials.com/ 40
- 38. Excella’s Agile Solutions Experience and Expertise in Agile Solutions – Coaching – Training – Assessments – Agile Adoption – Agile Development Teams – Agile PMO Upcoming Training Classes – – – – 11/14 – Agile Business Intelligence and Data Warehouse 12/5 – 12/6 Certified ScrumMaster (CSM) 12/16 – 12/17 Certified Scrum Product Owner (CSPO) 1/22 – 1/24 Agile Engineering Practices / Certified Scrum Developer See http://www.excella.com/services/agile-training-services.aspx for more information
Notas del editor
- Presentation stemmed from the collaboration work I did with my wife with her office redesigns. She is an interior designer and is currently redesigning offices for government agencies that are transitioning to collaborative office environments.Our company, Excella Consulting, is moving to a new office facility and we are in the process of designing that.My experiences at Motley Fool, small startups, government agencies.The presentation to be very interactive. The point of this conversation is to have a discussion, not a presentation.
- First ask the room for their thoughts on the goals for an Agile office. The discussion should flow into these thoughts
- Next 4 slides looks at a before and after for an office transformation
- We’ve all seen this full length cube partitions that create isolated work zones. Very popular in recent decades.
- Note that the reconfiguration is better, but can be further optimized by putting workstations out of the corners and in the center of the desk to allow for pairingRemove some offices and create more conference rooms
- Open configurations. Note that this call be elongated to feature 4, 6, 8, 10, (etc) number of people
- This sections starts by first asking the room their thoughts on the characteristics of an Agile offfce. As each of the bullet points in the are revealedAsk the team – the ultimate answer probably lies in what is right for the team, but remember what they want may not always be what is ideal. It does give them a chance to reflect on their office usage and needs.Open space – one big issue is sound. There is technology available that minimizes, absorbs, deflects sound. Talk to design or product professionalsFlexible configurations – being able to move around walls, desks, chairsVisible Scrum board – in a visible accessible area. A conference room is not good because if it is in use, no one can see it.
- Note that make shift Scrum board in a cube in a government building. No permission needed, just $8 worth of office supplies and a instant Scrum board. People often complain about not having the space or being allowed to put up a scrum board. Often that is not true.
- Clean area – I have an analogy to professional kitchens in restaurants. These are possibly one of the most high stress areas in any profession, yet the truly professional and effective ones are well organized and maintained. Every chef knows to keep their areas clean as they are working.
- This is a great area for open debate. I lean towards the cons, but the true answers is that there is no right or wrong absolute answerBy the time, we probably have organically covered caves and commons, but if not, I will explain the concept of caves and commonsCaves – private areas for alone timeCommons – group areas for working and collaboration
- This is a great area for open debate. I lean towards the cons, but the true answers is that there is no right or wrong absolute answerBy the time, we probably have organically covered caves and commons, but if not, I will explain the concept of caves and commonsCaves – private areas for alone timeCommons – group areas for working and collaboration
- This is a great area for open debate. I lean towards the cons, but the true answers is that there is no right or wrong absolute answerBy the time, we probably have organically covered caves and commons, but if not, I will explain the concept of caves and commonsCaves – private areas for alone timeCommons – group areas for working and collaboration
- Note earlier slide showed team room that was not so attractive. There are ways to make the space look great.Furniture industry moving towards open collaboration concepts. Haworth, a furniture manufacturer, has no less than 32 open collaboration based product lines (as seen in slideshow at presentation start)
- Move away from cubing and into deskingTrend moving away from closed office environment to open plans
- Note the many possible configurations with moveable pieces such as these
- This area to be updated with more information soon.
- In this configuration, the use of movable cube panels can allow for the quick setup and tare down of walls to ad-hoc team rooms
- The Haworth site houses a great library on office environments, highly recommend!