1. © Copyright 2015 Citec Group Oy Ab
CitecDot – Deliverables On Time
Project lifecycle management tool

2. © Copyright 2015 Citec Group Oy Ab
CitecDot – Project lifecycle management
Sales Engineering Procurements Manufacturing Logistics Installation Completion
Document
management
Progress follow-up
- Schedule
- 3D model
- Reports
- Automatic warnings &
reminders
- Task assignment
Material tracking
- Part lists
- Packages
- Site Map
- 3D model
- Stock transactions
CitecDot
Parts, equipment, identification codes, drawings, documents, packages, stakeholders ,
feedback, etc...
Product information connected throughout the project

3. © Copyright 2015 Citec Group Oy Ab
All information available via one interface
SCHEDULE
DOCUMENTS
LOGISTICSSALES
ENGINEERING
PROCUREMENTS
CitecDot Existing applications
can be replaced or
easily integrated to Dot
INSTALLATION
MANUFACTURING

4. © Copyright 2015 Citec Group Oy Ab
All information available via one interface
§ CitecDot connects all stakeholders with the information they need in
one interface

5. © Copyright 2015 Citec Group Oy Ab
CitecDot
Manage up to
full-scale EPC
projects
Find and
share
information
quickly
Decrease
project
duration and
costs
Control
project
functions in
one interface
Focus on
your core
business

6. © Copyright 2015 Citec Group Oy Ab
CitecDot advantages for different users (1/3)
•Progress follow-up at a glance
•Workflows
Easily check what to be approved
• Automated reports
Automated monthly reports and
diagrams
• Supplier management
• One version of every document
All stakeholders revise the same version
of documents
• Process improvement
All feedback gets heard thanks to
workflows
Project manager
• Workflows
Easily send material for review and
check comments
• Latest global templates
• All information in one place
Latest revisions of drawings etc. always
available
• Personal desktop
Keep your own files organized, share
anytime you want and access anywhere
via Internet
Design engineer

7. © Copyright 2015 Citec Group Oy Ab
CitecDot advantages for different users (2/3)
Logistics and procurements Site manager
• Shipment coordination
Delivery lists, purchase orders and
shipment details linked together in one
interface
• 2D barcodes
Goods are easily identified and checked
in through the process with 2D barcodes
• Same codification through the
whole project
Materials and documents do not get lost
when same codification is utilized in all
departments
• All information in one place
It is easy to check if required materials
are ordered or delivered
• Workflows
Easy to ask for information
• Installation progress
What to do next and updating the
progress in 3D-model
• All documents in one place
Whether you look for maintenance
manual or drawings, latest revision
always in one place
• 2D barcodes
Easily check-in materials, manage
storages and find latest documents with
2D barcodes
• Contractor management
•Site map

8. © Copyright 2015 Citec Group Oy Ab
CitecDot advantages for different users (3/3)
End customer
• All documents in one place
• Progress follow-up
What kind of material is coming and
when
• Contact details and responsibilities
• Task assignment and feedback
portal
Own workflow for feedback and task
assignment in case of quality or delivery
problems
• Operation phase management
• Workflows
Customized workflows for input and
output information
• Prepared documents
Minimized amount of manual input
• Schedules
What to be delivered and when
• All information in one place
No e-mails and separate instructions
• Automatic warnings
External supplier

9. © Copyright 2015 Citec Group Oy Ab
Connecting all stakeholders
CitecDot
PROJECT
MANAGEMENT
ENGINEERING
AUTOMATION
SITE MANAGEMENT
MANUFACTURING
QUALITY
HSE
DOC COORDINATION
SHIPPING
COORDINATION
TECHNOLOGY
Information input once – available to all
EXTERNAL
- Suppliers
- Contractors
- Authorities
- Laboratories
- ...
HR
PROCUREMENTS
OFFERS
CUSTOMER
SERVICE
R&D

10. © Copyright 2015 Citec Group Oy Ab
User interface
User specific To Do -list
All essential
actions
Project and
role specific
functions
Select what is displayedToolbar

11. © Copyright 2015 Citec Group Oy Ab
How to find information?
No need to know the name of the document or where
it is located
- Dot bases on metadata and workflows instead of folders
Check easily what is done and what to do next
1. By a number of customized filters
3. By data
matrix
code
2. By key
word
Type, author,
discipline, team,
date, company,
status, topic...

12. © Copyright 2015 Citec Group Oy Ab
Specialized in project documentation
Import/
Create
Send in
workflow
Review
Comment
Revise
Share
Search
Archive § Find latest global templates
§ See document life cycle history
§ Automatic transmittals
§ Print document lists
§ Manage delivery packages
§ Set reminders and warnings
§ Check what is done and what to
do next
§ ... and more
Document
lifecycle
in Dot
What else...
§ Less e-mails and separate document locations
§ Suitable also for operation-phase document management
§ Full support from Citec’s documentation experts – focus on your work

13. © Copyright 2015 Citec Group Oy Ab
Progress follow-up (1/3) – Milestones
§ Automatic progress control of documents and deliveries
§ Manual follow-up and update of the project schedule
§ Automatic reminders and warnings
§ Task assignment

14. © Copyright 2015 Citec Group Oy Ab
Progress follow-up (2/3) – Reports
§ Project progress at a glance in different figures
§ Bases on content in other Dot functions
§ Automated monthly reports
§ Compare different suppliers, follow-up the progress and resources, evaluate the costs...

15. © Copyright 2015 Citec Group Oy Ab
Progress follow-up (3/3) – 3D-models
§ Progress of multiple parts can be updated at once to 3D-model by scanning the data
matrix codes, filling in the tag numbers, updating status in part list or selecting in 3D-
model
Check part
details
Status of parts is
visualized by colours
Discover
model by
right-
clicking
Filter the view
Locate
part on
site map

16. © Copyright 2015 Citec Group Oy Ab
How to track materials?
§ Track parts or components easily by data matrix code, writing tag
code, clicking in part list or in 3D-model
– Access by PC, smart phone, tablet or handheld scanner
– Several parts can be tracked at once

17. © Copyright 2015 Citec Group Oy Ab
Material tracking (1/3) – Part list
ü Manage procurement packages, deliveries,
progress status, workflow, storage, ...
ü Locate part in 3D-model, map or shipment
process
ü View related documents (drawings, manuals, PO,
instructions...)
ü Assign tasks

18. © Copyright 2015 Citec Group Oy Ab
Material tracking (2/3) - Shipments
§ Material follow-up from manufacturing to site (e.g. pipes, steel, ...)
§ Automatic packing lists

19. © Copyright 2015 Citec Group Oy Ab
Material tracking (3/3) – Site map
§ Organize the storage of materials at site with site map
§ Manage containers and warehouse actions

20. © Copyright 2015 Citec Group Oy Ab
WHY CitecDot?
EASY
Project management
Searching
Information sharing
Progress follow-up
Reporting
User admin
Technical support
Access (PC, smart phone)
ALL-IN-ONE
Less...
Separate programs
Excel-sheets
Manual work
Duplications
Human errors
Delays
Material losses
à ...Less costs
VISUAL
PROJECTS
INFORMATION
EFFICIENT
STAKEHOLDERS
MATERIALS