1. ROSEMARY FAUX
Lyndhurst, NJ 07071
732-787-2466
roemoe@icloud.com
Administrative Professional committed to providing exceptional support and performance. Strong
organizational abilities combined with excellent interpersonal, and communication skills. Exceptional ability to
multi-task and solve problems. Known as a dedicated team player with collaborative and results driven focus.
Possess a solid working knowledge of MS-office, SAP, PeopleSoft, Ariba and other software packages.
WORK EXPERIENCE
PFIZER PHARMACEUTICALS, NEW YORK, NY 9/2008 TO 12/2016
Administrative Professional supporting the Senior Director of Clinical Oncology, Statistics and Pharmacology as well as a
management team of 8. Responsible for:
• Accurately, timely and proactively maintains calendars, accepts and declines appointments, anticipates conflicts and
resolves problems.
• Set up conference rooms and video conferences for headquarters meetings and for off-site locations. Worked with IT
to insure connections were up and running properly. Received frequent feedback that these were successful meetings.
• NY site SME contact for PTMF (Pfizer Trans Master Files) and GDMS. Assured documents were audit compliant
and collaborated with clinicians to upload study documents into the systems.
• Coordinated candidates interviews which included travel arrangements and scheduling meetings with multiple
interviewers. Insured smooth transition during each interview.
• Owner of department new employee onboarding which included ordering of IT equipment, user id and email.
Procured office space and phone and assured all equipment was functional on first day.
• Arranged domestic and international travel. Assured adherence to company travel policies.
• Rectify expense reports in a timely manner. Consistently saved/avoided late fees.
• Partnered with Clinicians to obtain CDA (Confidentiality Agreement) for Health Care Providers (HCP) and their
institutions to obtain information from the HCP and input it into CDA template. Obtained Clinician and HCP
signatures and filed in the share point site.
• Input health care providers in the WRD Engage System. Followed up to assure payments are made in the Ariba
System in a timely manner.
• Input new vendors into the Ariba system. Enabled HCP to be documented and paid on time.
• Supported the “Monthly Journal Club” by scheduling the meeting, sending out invites, setting up webex, securing a
conference room and uploading all articles discussed on share point site.
PFIZER PHARMACEUTICALS, NEW YORK, NY 8/2007 – 9/2008
Administrative Associate to Senior Director Clinical Global Medical R&D with responsibility for:
• Project lead for creating a global mailing database to support a product discontinuation. Successful communications
project.
• Maintained and updated Global R&D website design and content. Received consistently positive feedback.
• Formatted complex Clinical R&D product documents and submitted for FDA approvals. Consistently met regulatory
requirements.
• Managed Calendar for senior director and team of 4 directors by setting up meetings scheduling conference rooms
and video conferences; arranged domestic and international travel including obtaining visas when necessary;
reconciled and submitted all expense reports in a timely manner.
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2. PFIZER PHARMACEUTICALS, NEW YORK, NY 06/2004 – 8/2007
Administrative Assistant to Director Financial Control Group with responsibility for:
• Reconciliation of invoices and closing open budget items to achieve a balance budget
• Prepare, consolidate and submit monthly departmental financial reports for both budgets and actuals
• Prepared pre-audit review materials and active participation in Financial Controls auditing, which led the department
achieving a “satisfactory” internal audit rating multiple times
• Review invoices for various products in Computron and E-Pies for completeness and reconcile to tear sheets
• Responsible for the reporting and distributing of the monthly financial studies which were done by the team and sent
to the president of the Global Prescription business
• Evaluate and post quarterly accruals
• Prepare monthly departmental financial analysis statement
• Managed calendar for director and his direct reports, setting up conference calls, meetings and video conferences
• Taking minutes at bi-weekly department meetings. Sending out and following-up on action items before next meeting
• Tracked and prepared monthly vacation report
PHARMACIA CORPORATION, Peapack, NJ (MERGE WITH PFIZER 2004) 10/2000 - 6/2004
Administrative Assistant to Senior Director and a team of 20 Directors of the Financial Analysis Group with responsible
for:
• Compiled monthly headcount report which included assembly, maintaining and updating organizational charts for
over 100 departments in the Financial Analysis Group to ensure accurate headcount of each department
• Uploaded Monthly Journal Entries and confirm execution via SAP
• Coordinated execution and distribution of Monthly Financial Reports to product management teams
• Collaborated with Human Resource department to schedule and coordinate interviews
• Executed queries in Computron System to obtain department operating expenses and analysis same for discrepancies
and trends
• During the merge with Pfizer, responsible for processing all department invoices into the Accounts Payable system
and receiving daily totals until the close of the merge.
PHARMACIA CORPORATION, Peapack, NJ (Temp) 06/2000 – 10/2000
Administrative Assistant in Sales and Marketing Information Services
• Supported three managers and their respective groups, which included coordinating meetings and conference calls,
travel arrangements and expense reconciliation
• Handled special projects including PowerPoint presentations, Excel spreadsheets and special filing projects
Computer Skillset:
Microsoft Office Suite, Microsoft Outlook, Access, Computron, Financials (E-Pies), Pegasus, Internet, People Soft, SAP,
TM1, Insight/Livelink, PTMF (Pfizer Trans master Files) GDMS, WRD Engage, Ariba, Share Point and Concur, 65wpm,
EDUCATION
Essex County Vocational and Technical High School. Majored in Business Machines and Secretarial Courses
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