Presentation given by R. Woodruff "Woody" Angst at the 2013 Youth Exchange Officers Preconvention Meeting.

1. DATADATA PRIVACY GUIDELINESPRIVACY GUIDELINES
PRE-CONVENTIONPRE-CONVENTION
YOUTH EXCHANGE MEETINGYOUTH EXCHANGE MEETING
LISBON PORTUGALLISBON PORTUGAL
22 JUNE 201322 JUNE 2013

2. RECENT DISCUSSIONSRECENT DISCUSSIONS
RI Staff – Youth Protection ManualRI Staff – Youth Protection Manual
John Hewko – US Dept of State MeetingJohn Hewko – US Dept of State Meeting
Registrants – ABIJ ConferenceRegistrants – ABIJ Conference
Peter Markos – NAYEN ConferencePeter Markos – NAYEN Conference
YE Committee and Regional Leaders --YE Committee and Regional Leaders --
YesterdayYesterday

3. PRIVATE PERONAL DATAPRIVATE PERONAL DATA
Unique ID NumbersUnique ID Numbers
Dates of BirthDates of Birth
Personal PhotographsPersonal Photographs
Personal Contact InformationPersonal Contact Information

4. PEOPLE INCLUDEDPEOPLE INCLUDED
StudentsStudents
Biological ParentsBiological Parents
Host Parents and DependentsHost Parents and Dependents
Rotarians in Sponsor and Host ClubsRotarians in Sponsor and Host Clubs
Rotarians in Sponsor and Host DistrictsRotarians in Sponsor and Host Districts
Rotarians with Regional OrganizationsRotarians with Regional Organizations
Non-Rotarian VolunteersNon-Rotarian Volunteers

5. ROTARY ORGANIZATIONSROTARY ORGANIZATIONS
Youth ExchangeYouth Exchange
Rotary Foundation -- ScholarshipsRotary Foundation -- Scholarships
Interact Clubs -- MembershipsInteract Clubs -- Memberships
Rotaract Clubs – MembershipsRotaract Clubs – Memberships
RYLA – ParticipantsRYLA – Participants
Rotary – Our Future RotariansRotary – Our Future Rotarians

6. PROTECTING DATA ANDPROTECTING DATA AND
INFORMATIONINFORMATION
Secured Files – Login AccessSecured Files – Login Access
Password IdentificationPassword Identification
EncryptionEncryption
Back Up -- Files and RecordsBack Up -- Files and Records
Housing Copies – Second LocationHousing Copies – Second Location
Retention SchedulesRetention Schedules

7. EXPOSURE TO LOSS / THEFTEXPOSURE TO LOSS / THEFT
Email address on employer’s ServerEmail address on employer’s Server
Email address on another serverEmail address on another server
Personal Data on public websitePersonal Data on public website
Data Bases without secured loginsData Bases without secured logins
Attachments to emailsAttachments to emails
Failing to terminate people’s accessFailing to terminate people’s access
Failing to backup and store off siteFailing to backup and store off site

8. REASONS FOR CONCERNREASONS FOR CONCERN
Identity TheftIdentity Theft
Personal SafetyPersonal Safety
Lives Adversely AffectedLives Adversely Affected
Ability to help others is compromisedAbility to help others is compromised
Integrity of data is compromisedIntegrity of data is compromised
Ability to monitor people’s successiveAbility to monitor people’s successive
involvement is lostinvolvement is lost

9. WHO IS CONCERNEDWHO IS CONCERNED
Everyone in this roomEveryone in this room
Everyone in Rotary supporting YEEveryone in Rotary supporting YE
Every business owner, managerEvery business owner, manager
Everyone requesting technical helpEveryone requesting technical help
Everyone providing technical helpEveryone providing technical help

10. CONCLUSIONCONCLUSION
This issue is a real concernThis issue is a real concern
I tried to outline areas for considerationI tried to outline areas for consideration
You need to help develop our guidelinesYou need to help develop our guidelines

11. QUESTIONSQUESTIONS
For you to ask in the discussion groupsFor you to ask in the discussion groups
For you to answer if possibleFor you to answer if possible
They are importantThey are important

12. Thank You for ParticipatingThank You for Participating
Woody AngstWoody Angst
North America Youth Exchange NetworkNorth America Youth Exchange Network
Anchorage, AlaskaAnchorage, Alaska
wangst13@gmail.comwangst13@gmail.com
907-272-0562907-272-0562