Project 1

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Kwantlen Polytechnic University
Melville School of Business
Project One: OHS Policy and Procedure Statements
Occupational Health and Safety
HRMT 5150 (P60)
Submitted by
Ruth L. Pialan
100411421
Submitted on:
10/15/2022
© 2022

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Table of Contents
Part One..........................................................................................................................3
POLICY NAME: New Hire Health and Safety Training at Savers Depot............................ 3
POLICY STATEMENT..........................................................................................................................3
CONTEXT AND PURPOSE................................................................................................................ 3
COMPLIANCE AND LABOUR LEGISLATION..................................................................................4
SCOPE AND LIMITATION...................................................................................................................4
RESPONSIBILITIES OF STAKEHOLDERS....................................................................................... 4
METRICS AND METHODS OF ASSESSMENT..................................................................................5
DEFINITION OF TERMS......................................................................................................................6
RELATED POLICIES AND LEGISLATION........................................................................................6
Part Two: Communication with stakeholders.............................................................7
A. Email to Senior Management...........................................................................................7
B. Email to Line Management...............................................................................................8
Other documentation................................................................................................................8
References..................................................................................................................... 9

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Part One
POLICY NAME: New Hire Health and Safety Training at Savers Depot
Approved By: Jane Crawford, HR Director Effective Date: November 1, 2022
Administered By: Ruth Pialan, TA
Specialist
Last Revision Date: October 2022
POLICY STATEMENT
All new Savers Depot employees will participate in training objectives. The training
requirements are the starting point and apply to all new employees, including head
office and permanent contractors working for Savers Depot.
It is the expectation that all New Hire Health and Safety Training requirements will be
completed on the first day as a Savers Depot employee.
CONTEXT AND PURPOSE
Purpose of this policy and why we are doing this
Our commitment to safety is embedded in how we operate and is part of our culture. All
Savers Depot employees are responsible for protecting themselves and those they work
alongside and keeping as a safe and reliable partner for our customers, contractors,
and community. At Savers Depot, safety is synonymous with our values and
commitment to act ethically and do the right things.
High-level objectives
Savers Deport believes workplace injuries are preventable, and nothing is more
important than ensuring our people go home safe and healthy to their families at the
end of every workday.
Savers Depot

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Our commitment to safety is administered, monitored, and guided by the highest levels
of stakeholders, from our Board of Directors to our senior executive team. This
commitment is supported by the accountability of all members of the Savers Depot team
to uphold the highest safety standards and make safety a core value that is an integral
part of our corporate culture.
COMPLIANCE AND LABOUR LEGISLATION
This complies with Work Safe BC, Part 2 Occupational Health and Safety, provision 21,
which states the general duties of employers to ensure the health and safety of all
workers and any others present at the workplace at which the work is being carried out
and must comply the Occupational Health and Safety provisions.
In addition, the New Hire Regulation enacted by B.C Reg. 105/2007, effective July 26,
2007, states that all employers must ensure that before a new worker begins work in a
workplace, the new work is given a health and safety orientation and training.
As part of the documentation, the employer must keep records of all orientation and
training provided as mandated under sections 3.23 and 3.24 (Work Safe BC, 2022).
SCOPE AND LIMITATION
All Savers Deport employees will participate in these primary training objectives. The
training requirements are the foundation and apply to all new employees, including head
office and permanent contractors working for Savers Depot.
It is the expectation that all training requirements will be completed on the first day as a
Savers Depot employee.
RESPONSIBILITIES OF STAKEHOLDERS
 All Savers Depot new employees are to comply with this essential training.
Another applicable training requirement requires another level of health and
safety training necessary for their job, as appropriate.
 The operation supervisor will recommend undertaking another level of training
specific to task-related and deemed necessary and re-training employees under
supervision.
 The human resources support department will coordinate the training, re-training
and other health and safety external and internal requirements.

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 The Health and Safety Committee comprising the management and employee
representative shall be created to conduct and review the assessment result and
evaluation of the process and serve as an advisory committee on the best
practices.
 In the event of violations, it shall be the responsibility of the supervisor to conduct
corrective measures and, if deemed necessary, issue disciplinary notice and
implement progressive discipline in collaboration with human resources.
 The supervisor and human resources department shall serve as custodians of
the training documentation upon the first day of employment and other re-training
requirements of each employee.
 In direct collaboration with the respective supervisors, managers, human
resources and the joint occupational health and safety committee, the
management proactively creates policies that will uphold the safety culture of
Savers Depot.
METRICS AND METHODS OF ASSESSMENT
As part of the development process, Savers Depot leaders and management must align
the vision, values and purpose that will guide all employees to strengthen the
company's safety culture.
The supervisor on operations shall take the lead in ensuring no employee shall report to
their workstation without completing the training and assessment.
The training will take an hour to complete, and 25 questions will follow to assess
knowledge. The session will end with survey feedback to support the company’s
continuous learning and improvement objective.
The training record, assessment and feedback shall form part of the administrative data
management of employee files with the human resources department.
As a result of Savers Depot's strategic health and safety objectives, the company aims
to achieve the following:
 Zero fatalities and life-changing injuries
 Continued protection of the community
 Comprehensive occupational health and safety program
 Achieve strong, sustainable corporate credential

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DEFINITION OF TERMS
 Employer - a person who has or had control or discretion over an employee or
who is or was responsible, directly or indirectly, for the employment of an
employee (British Columbia, 2022).
 Occupational health and safety (OH&S) is the recognition, assessment, and
control of hazards associated with the work environment (Kelloway, 2021)
 Worker – is an employee who works exclusively for the payer, provided by tools;
control duties; payer, sets working hours; worker services and paid salary or
hourly wage (Government of Canada, 2022)
RELATED POLICIES AND LEGISLATION
In the context of law, both employers and employees have rights, duties and
responsibilities regulations protected by law that stakeholders to comply with as
enumerated below:
 Canadian Human Rights Act (R.S.C., 1985, c. H-6)
 Canada Labour Code (R.S.C., 1985, c. L-2)
 Government of Canada – The Fundamentals – Employers’ Responsibilities
(Government of Canada, 2011)
 Work Safe BC – Part 2 Occupational Health and Safety
 Work Safe BC – Workers Compensation Law
 Work Safe BC – Occupational Health and Safety Regulation

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Part Two: Communication with stakeholders
A. Email to Senior Management
To: Charles Dickens, Senior VP – Operations
CC: Jane Crawford, HR Director
From: Ruth L. Pialan, Talent Management Specialist
Subject: New Hire Health and Safety Training Program
Hi Charles,
Good day. I hope this email finds you well.
As part of Savers Depot's initiative to embed the safety culture in all employees and the
stakeholders we work with, the human resources department created "New Hire Health and
Safety Training," which we target to roll out starting November 2022.
As a result, the aim is to achieve the strategic objectives:
 Zero fatalities and life-changing injuries
 Continued protection of the community
 Comprehensive occupational health and safety program
 Achieve strong, sustainable corporate brand
This is also in compliance with the Work Safe BC and Canada Labor Code, mandatory
requirements for employers to provide health and safety training to new employees and the
corresponding documentation.
I request approval for the program cost of CAD 25,000.00 for the online workday software
course and the administrative fee. With this budget in place for two years, learning and
embedding the safety culture will sustain the Savers Depot brand on safety.
The entire HR team hopes for your full support financially and morally on this program.
Sincerely yours,
Ruth L. Pialan

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B. Email to Line Management
To: Valerie Baez, Supervisor - Operations
CC: Jane Crawford, HR Director
From: Ruth L. Pialan, Talent Management Specialist
Subject: New Hire Health and Safety Training Program
Hi Valerie,
Good day. I hope this email finds you well.
I am happy to inform you that we received support from Mr. Charles Dickens with his approval
of the New Hire Health and Safety Training to roll out next month.
To ensure the success of this program, I would like to ask for your support on your team's
implementation.
Start Date: November 1, 2022
Participants: New hire employees
Venue: Meeting Room 1
Type: Workday Online Course
Time: 1 hour
After the training, an online assessment will be given equivalent to 25 questions; the new hire
must get a score of at least 80% to move on to the next step. Once completed, a survey about
the training is less than five minutes to finish the course. This ensures Savers Depot can
continually develop according to employees' feedback.
I look forward to working with you for the success of this program.
Sincerely,
Ruth L. Pialan
Other documentation
 IT Support Services shall provide Workday access to new hire employees during
orientation.
 The memo provided to IT, Operations, and Admin Departments

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References
British Columbia. (n.d.). Employment Standards Act.
https://www2.gov.bc.ca/gov/content/employment-business/employment-standards-
advice/employment-standards/forms-resources/igm/definitions
Canada Human Rights Act (2022). https://laws-lois.justice.gc.ca/eng/acts/h-6/
Canada Labour Code. (2022). https://laws-lois.justice.gc.ca/eng/acts/l-2/
Government of Canada. (2011). The Fundamentals – Employers’ Responsibilities.
https://www.canada.ca/en/government/publicservice/wellness-inclusion-diversity-public-
service/health-wellness-public-servants/disability-management/fundamentals-
employers-responsibilities.html
Kelloway, K., Francis, L., Gatien, B., & Belcourt, M. (2021). Management of
Occupational Health and Safety. Nelson Series in Human Resources Management.
Work Safe BC. (2022). Occupational Health and Safety Regulation.
https://www.worksafebc.com/en/law-policy/occupational-health-safety/searchable-ohs-
regulation/workers-compensation-act/part-2-occupational-health-and-
safety#SectionNumber:Part2Div4Sec21