SAP FI Configuration guide and enduser manual

SrinivasaKasireddy+91-9959765211
FICO-Material
Volume- 1
(Version 13-1)
Trainer & Author:
Srinivas Kasireddy
91-9959765211
Date printed : 1 November 2016
File Name: ficomplete1-161101104152.doc
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Introduction
This book is vol-1 of 2 volumes
This book was initially a set of tutorials taught by me during class room training. After gradual
development over the years, now it has become a complete configuration guide/ end-user
manual for SAP FICO module. Obviously this book is more a practical guide than a reference
book even though some info stuff has been inserted at some places.
Having taught the SAP FICO course to hundreds of beginners and experienced at various
institutions, I know the kind of problems and questions you will have when learning this module.
This book is full of detailed step-by-step procedures with necessary screen shots and sample
configurations.
Having worked as a SAP Consultant at various organizations, I know the kind of requirements
that may arise at clients. To this end, most of the business processes and underlying concepts
have been explained thoroughly through out the book.
By understanding the how and whys, you will start gaining basic knowledge which reaches to
advanced level with in no time .
As you go through the material, if you have problems or questions please do mail me. If you
find an error in this book, or suspect there may be an error, kindly notify .
I hope you will find using this book as enjoyable.
Conventions Used in This Book
‘’ indicates a next thing in navigation or next action
‘----- button’ means to press the button . For example ‘ Position button’ means ‘to press
Position button’
‘:’ is followed by the value/text to be entered
Multiple inputs/input values in a single screen are shown in the form of table.
How to use the book
Just read line by line and follow the instructions. Referring to screen shots make your job
easy . Please refer to Info boxes for additional info.
The configuration described in this document is not specific to any particular country. However,
some
of the data that appears within the document is specific to India, In cases where this country-
specific
data appears, you must replace the data valid for India by data valid for your country.

Table of contents :
1.Intro................................................................................................................................9
2.Log-in & Navigation...................................................................................................13
3.Basic Settings..............................................................................................................16
4.General Ledger Accounting....................................................................................38
4.DataBase.....................................................................................................................63
5.Cash Journal...............................................................................................................72
6.Accounts Payable.....................................................................................................78
7.Check Management................................................................................................85
8.Partial-Payment and Residual payment.................................................................92
9.Down Payment made [Advance Paid]..................................................................98
10.Down-payment Request.......................................................................................102
11.Automatic Payment Programme [APP].............................................................105
12.Manual clearing with check printing..................................................................121
13. Accounts Receivables.........................................................................................124
14.Down-Payments Received...................................................................................130
15.Dunning...................................................................................................................133
16.Discounts.................................................................................................................145
17.Bills of Exchange.....................................................................................................153
18.Check Deposit &BRS..............................................................................................169
19.Foreign Currencies .............................................................................................186
20.TDS (Withholding Tax)............................................................................................192
21.Asset Accounting...................................................................................................218
22.Sales/Purchase Tax................................................................................................255
23.MM Integration.......................................................................................................262
24.SD Integration.........................................................................................................284
25.Financial Statement Version:................................................................................300
26.Multiple Ledger.......................................................................................................308
27.Document splitting.................................................................................................315
28.Central Excise.........................................................................................................320
29.Data Uploading......................................................................................................355
Master Data upload...................................................................................................356
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1. Intro
SAP : Systems Applications & Products in Data Processing
Whose product is SAP ?
SAP belongs to a company called SAP AG headquartered in Walldorf, Germany.
What kind of product is SAP ?
SAP is an ERP product.
ERP stands for Enterprise Resource Planning .
ERP is a single system to store and process the data of all the departments in an
integrated
manner . In simple terms, it can be described as an Integrated Data Management tool
.
Application Departments
SAP
FI
HR
Sales
Purchasing
Production
---etc
Advantages of an ERP system :
1. Multiple data entry points.
2. No redundancy of data (because of one centralized Database)
3. Upto date information at any point of time.
4. Scalabilty
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Architecture of SAP :
SAP works on client /Server mechanism.
SAP‘s architecture is called 3 tier (Layer) architecture. The 3 layers are
1.DB layer
Backend
2.Aplication layer
3.Presentation Frontend
DB and Application layers are called Backend layers where as presentation layer is
called front end layer. We can represent the 3 layers in the following way.
Backend Frontend
DB Application
PC1
Carporate Office
PC2
PC3 Regnl office1
PC3
Regnl office2
PC4
PC5 Plant
PC6 Wearhouse
PC7 Home
Project:
C C++ Java SAP
Customized solution Generic Application
DB : To be developed Ready
Application : To be developed Ready
Resources :
Programmers,
DB experts
Sys admins
Consultants
Consultants Techincal consultants: ABAP programmers
Basis Consultants
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(Admins)
1.Installation
2.User management
3.Monitoring
…etc
Functional consultants :
Business process , Domain knowledge
Bcom , MBA and experienced in Domains
Basic responsibility :Configuration (Making
settings in the system)
FI, CO , SD ,MM etc
XYZ Pharama-----
Outsourcing
TCS
Client Consultancy
Endusers :
Production(Live)
Data entry
(Eg: Posting a GL entry
Posting a inv)
Consultants:
Dev(Config) stage
Config
FI dept FI Consultant
Costing CO Consultant
Sales SD Consultant
HR HR Consultant
Purchase MM Consultant
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----etc ---etc
Concept----
Project------
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2. Log-in & Navigation
After you complete this chapter, you will be able to log-in to SAP system and navigate
in
SAP environment.
Client : 800
User : SAPUSER
Password : XXXXXXXXXX
Enter
In layman’s terms client can be called as an independent environment in which you can
operate.
Each client can be given code of choice like ‘001’ ‘630’ etc . In IDES we have only
one client ie 800 . In live project , you have to enter the client in to which you want to
log in . A separate set of username and password will be required for each client .
Most of the time consultants will be operating in Development client. Production client
is the environment where the actual business data(live data) is entered by end users.

Client (Environment)
Sandbox client
ConsultantsDevelopment client
Testing client
Training client
End user
Production (or Live) client
Navigating in SAP
/N Takes you to SAP Easy Access screen from any screen
/NF-02 Takes you to the F-02 screen from any screen
/O  Opens a new Session with SAP Easy Access screen
/OF-02 Open new session with f-02 screen
/I  Ends a session
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3. Basic Settings
Company & Company Code:
General SAP
Group = Company
Company = Company Code(Legal entity)
Company Company Code Country Currency
L Airlines
LAP IN IN INR
LAC IN IN INR
LAP US US USD
LAC US US USD
P - Passenger Div , C – Cargo Div
1. Creating Company
SAP Easy AccessToolsCustomizing IMGExecute Project
Tcode: SPRO
SAP Reference IMG button
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Enterprise StructureDefinitionFinancial AccountingDefine company
New Entries Button
Company : LAIR
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Company Name : L Airlines
City : Hyderabad
Country : IN
Language Key : EN
Currency : INR
Save button
Create Request button ( ) (In the Prompt for Customizing request window)
Short Description : Basic settings for LAP
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Save (or Enter)
Continue button (or Enter)
Back button twice
Transporting : In the live project we do our configuration in Development client and copy the
configuration from Development client to Testing client. If everything is ok in testing, we copy
configuration from Development client to Production (Live) client. This procedure is called
‘Transporting’. For transporting we need to create a Transport Request number. We include
the configuration settings in the request no.
For example all Basic settings in one transport request, AP settings in one transport request
and so on. All basic settings can be transported at a time and all AP settings can be
transported at a time.
2. Creating Company Code
Same Path up to Definition
Financial AccountingEdit, Copy, Delete, Check Company code
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Double click on Edit company code data
New Entries button
Company code : LAP
Company Name : Lair (p) Div
City : HYD
Country : IN
Currency : INR
Language : EN
Save
Name : L air ways
Country : IN
Region : 01
Copy (or Enter)
Continue
3. Assigning Company Code to Company
Up to Enterprise structure same path
AssignmentFinancial AccountingAssign Company code to company
Position button
Company Code : LAP
Enter
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CoCd Company
LAP LAIR
Save
Continue
4. Creating Business Area
Up to Enterprise Structure same path
DefinitionFinancial AccountingDefine Business area
New Entries
Business Area Description
LANZ L Air North Zone
LASZ L Air South Zone
Save
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Continue
Info :
Business Area is a cross company code organizational unit.
We do not assign business areas to any company code.
We enter business area while posting transactions.
Business area can be
1. Geographical area Ex: South Zone, North Zone
2. Product Line Ex: Business area TVs, Refrigerators
Company codes Business Area
LAP P-Division
LAC C-Division
LANZ-North
LASZ-South
Revenue from P Division
Company Code : LAP
Business Area : LANZ+LASZ
Revenue from P Div in South Zone
Company Code : LAP
Business Area : LASZ
Revenue from North Zone
Company Code : LAP +LAC
Business Area : LANZ
5. Assign Fiscal Year Variant to Company code
SAP terminology General terminology
Fiscal year Financial Year
Current Fiscal yr in India 2011 2011-2012
2012 2012-2013
Fiscal Year is specific to a country.
India US
Month Period Month Period
April 1 Jan 1
March 12 Dec 12
Fiscal Year ≠ Calendar Year Fiscal year = Calendar Year
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Standard FYV= V3 Standard FYV = K4
FYV : V3 FYV :K4
Apr-March
12+4 Periods
12-Regular Periods (1 to
12)
4 Spl Period (13 to 16)
Jan-Dec
12+4 Periods
12-Regular Periods
4 Spl Period
SPROFinancial AccountingFinancial Accounting Global SettingsFiscal
YearAssign
Company Code to a Fiscal Year Variant
Position button
Company Code : LAP
 Enter
CoCd Fiscal Yr. Variant
LAP V3
Save
Enter (to ignore warning messages if any)
Continue
6. Creating Posting Period Variant
Period
Open Closed
Can post to any date in the open period Can’t post to a closed period
Path: Up to Financial Accounting Global Settings same path
DocumentPosting PeriodsDefine Variants for open posting periods
TCode : OBBO
New Entries
Variant Name
LAPP PPV for LAP
Save
Continue
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7. Assign PPV to Company Code
Same Path
Assign Variants to company code
TCode: OBBP
Position
Company code : LAP
Enter
CoCd Variant
LAP LAPP
Save
Continue
8. Maintain PPV
Same path
Open and Close Posting Periods
TCode : OB52
New Entries
Vari A From acct To account From
per.1
Year To period Year
LAPP + -- -- 1 2011 12 2011
Save
 Continue
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9. Define Field Status Variant
FSV is a list of Field Status Groups
Field Status Group is a list Fields(70 fields) along with status
Eg: FSG ‘G001’
Suppressed Req.Entry Opt.Entry
Text
Value date
Business Area
We assign FSV to company code.
We assign FSG to GL Accounts at the time of creation
Eg:- FSG ‘G001’ for GL account 400500 (Salaries)
Path:- Up to Documents same pathLine ItemControlsDefine Field status
Variants
Tcode : OBC4
Select FStV ‘1000’
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Scenario
Variant A
Fro
m
A/c
To
A/C
Fro
m
Per1
Year
To
Period
Year
Fro
m
Per 2
Year
To
Period
year
Open
Current
Period
only
(Live &
Periodic)
LAPP + - - 8 2011 8 2011
Open all
periods
in the
current
fiscal
year
(Lab)
LAPP + - - 1 2011 12 2011
Open
first
period of
new year
& spl
period of
previous
year
(Yr end
setting)
LAPP + - - 1 2012 1 2012 13 2011 13 2011
25

Copy as button
Change the FStV to ‘LAFS’
Field Status name to ‘FSV for LAP’
Enter
Copy all button
 Enter to confirm the message
Save
Continue
10. Assign Company Code to FSV
Same path next line
TCode : OBC5
Position
Company Code : LAP
Enter
CoCd FStV
LAP LAFS
Save
Continue
11. Changing Field Status Group
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Same Path Define Field Status Variant
TCode : OBC4
Select FSV ‘LAFS’
Double Click on ‘Field status groups’ folder
Double Click on FSG ‘G001’
Double Click on ‘General Data’
Suppressed Req Entry Opt Entry
Text
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 Back button
Double Click on ‘Additional Account Assignments’
Business Area
Save
12. Changing Number Range to 01 for Doc type SA
All business transactions in SAP are stored in the form of Documents
Every business transaction has a Document type associated with it.
Every Document type has a default number range
Global Settings:
Transaction Doc. Type Default No. Range
GL Entry SA 01
Customer Inv. DR 18
Vendor inv KR 19
We create number interval for every number range at company code level
Company Code level and Year wise settings
Company Code : LAP
No Range Year From No. To No.
01 2011 0100000000 0199999999
01 2012 0100000000 0199999999
18 2011 1800000000 1899999999
Company Code : LAC
01 2011 1 0100000000
01 2012 0100000000 0199999999
18 2011 1800000000 1899999999
Yr independent no range
45 2020 4500000000 4599999999
2011 1000 doc 4500000000-45000000999
2012 1500 docs 4500001000-450000002499
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Path : Up to Document same path
Document Header  Define Document types
Tcode : OBA7
Position button
Document Type : SA
Enter
Double Click on Document type ‘SA’
Note Down the No. Range ie 01
13. Creating Number Range 01
TCode :FBN1
In the Same ScreenNumber range Information button
Company Code : LAP
Change Intervals button
Interval button
No Year
From
number
To number
01 2011 0100000000 0199999999
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Enter
Save
 Continue
14. Define Tolerance Groups for G/L Accounts
Open item management (Item wise clearing)
Open Item(Pending) × Cleared Item
Open Items:
1. Vender Items like invoices , Down payments etc
2. Customer Items like invoices, Credit-memos , Down payments etc
( Vendor Invoices & Customer Invoices are open items until they are paid for.)
3. TDS : TDS deducted from Vendor payment is a open item until you remit it to
tax
Authority.
4. Check Clearing Accounts : Checks issued A/C and Checks deposited A/C
(Checks that are not en-cashed are open items in the above accounts)
5. Expenses payable accounts (Salary payable , Rent payable )
6. GR/IR Clearing A/C
Info : For vendor and customer accounts clearing procedure is available by default.
For GL accounts clearing procedure is optional. We select Open item management for the
above GL accounts to activate the clearing procedure .
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Tolerance: The amount of difference that is accepted when clearing an open item
Open item 5000
Pymnt amount 4990
---------------------------------------
Difference 10
--------------------------------------
GL Account Tolerance Group:
T group name Debit posting Percentage Credit posting Percentage
Tg1 1000 1% 1000 1%
Tg2 500 0.5% 500 0.5%
Blank
(Default Tgrp)
0 0 0 0
Each GL account belongs to a TGroup
Eg:
GL Account T Group
Rent Payable Tg1
Salary Payable Tg1
TDS payable Blank
For Tgroup ‘Tg1’ the deference can be either 1000 or 1% , what ever is small
Open Item 5000
Clearing amount 4000
--------
Deference 1000 X 1% 0f 5000 = 50 √
--------
Open Item 500000
Clearing amount 495000
----------
Deference 5000 = 1% of 500000 X 1000 √
---------
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Path:
Upto Financial Accounting Same Path
General Ledger AccountingBusiness TransactionsOpen Item ClearingClearing
DifferencesDefine Tolerance group for G/L accounts
TCode : OBA0
Company Code : LAP
Tolerance Group : Blank Default Tolerance Group for LAP
Save
Continue
15. Define Tolerance Groups for Employees
Employee Tolerance Group:
T
group
name
Amount per
Document
Amount for
Open item
Account
item
Revenue
Amount
Revenue
Percent
Expenses
Amount
Expenses
Percent
Tg1 10,00,000 500,000 1000 1 1000 1
Tg2 500,000 200,000 500 0.5 500 0.5
Blank 100,000 100,000 0 0 0 0
Every user(employee) is assigned to a TGroup
Eg:
Employee Tgroup
Account Clerk 1 Blank
Account Clerk 2 Blank
Accounts Manager Tg 2
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General Manager Tg 1
Note:
In the above scenario:
Accounts clerk 1 & 2 can post only a document worth Rs. 100000/- or less
And Accounts clerk 1 & 2 can clear a open item worth Rs. 50000/- or less
Path: Same path next line
TCode :OBA4
New Entires
Group : Blank
Company Code : LAP
Amount per document : 100000
Amount per open Item account item : 100000
Save
 Continue
16. Assign Tax Procedure to Country IN
Note :Tax Procedure is configured at country level and not at company code level. Please
skip this setting if already a Tax Procedure is assigned to the country of your company
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code. This is only a temporary setting. We have a dedicated chapter for Tax in Volume 2 .
Up to Financial Accounting Same Path
Financial Accounting Global SettingTax on Sales/PurchasesBasic
SettingsAssign
Country to Calculation Procedure
Position button
Country : IN
Enter
Country Tax Procedure
IN TAXUS (or any procedure)
Save
Continue
17. Enter Global Parameters
Up to Financial Accounting Global Setting Same Path
Company CodeEnter Global Parameters
Position button
Company Code : LAP
Enter
Double Click on Company Code ‘LAP’
√ Business Area Financial Statement
√ Propose Fiscal Year
√ Define Default Value Date
√ Negative Postings Permitted
Save
Continue
18. Creating Chart of Accounts
Up to Financial Accounting Same Path
General Ledger AccountingG/L Accounts Master DataPreparationsEdit Chart
of
Accounts List
New Entries
Chart of Accounts : LACA
Description : COA for LAP
Language : EN
Length of GL Account Number : 6
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Save
Continue
Info:
Chart of accounts is a list of G/L accounts.
We assign Chart of accounts to Company code(s)
Group COA is another Chart of accounts.
Group G/L account is the common identity given to G/L accounts across the company
codes
CoCd COA
LAP
LACA
LAC
LXY LXCA
COA Group COA
LACA
LCA
LXCA
GL Account LAP LAC LXY Group GL
Salaries 400500 400500 300700 500400
Rent 400600 400600 300800 500500
Sales 300700 300700 - -
Total Salaries Paid in LAP & LAC
Company Code : LAP+LAC
GL Account : 400500
Total Salaries Paid in LAP+LAC+LXY
Company Code : LAP+LAC+LXY
GL Account : 400500+300700 X
Group GL account : 500400 √
Types of Chart of Accounts :
1. Operating Chart of Accounts
2. Group Chart of Accounts
3. Country Chart of Accounts : Is mandatory to use in some countries .
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19. Assigning Company Code to Chart of Accounts
Same path next line
Position button
Company Code : LAP
Enter
CoCd COA
LAP LACA
Save
Continue
20. Define Account Group
GL Accounts
Balance Sheet
Assets 2*
Liabilities 1*
P & L Account
Income 3*
Expenditure 4*
Path:Same path next line
Chrs/Accts Acct Group Name From acct To account
LACA LIAB Liabilities 100000 199999
LACA ASTS Assets 200000 299999
LACA INCO Income 300000 399999
LACA EXPN Expenses 400000 499999
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Save
 Continue
21. Define Retained Earnings Account
In the year end:
All Balance Sheet Accounts carry their balances into next year.
We transfer all P&L Account balances into a Liability account called Retained earnings
Account .
PATH:
Same Path next line
Enter
P&L Statmt acct type Account
X 100100
Y 100000
Save
Enter twice to ignore the warning message
Continue
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4. General Ledger Accounting
1. Settings
1. Creating 1st
G/L Account
Tcode: FS00
SAP Easy AccessAccountingFinancial AccountingGeneral LedgerMaster
RecordsG/L AccountsIndividual ProcessingCentrally
(Please turn of the Hierarchy display before creating first GL Account)
Turning off the Hierarchy display :
Settings menuHierarchy display
Do not display navigation tree
Enter twice.
 Restart the transaction using T Code /NFS00
G/L Account :100100
Company Code : LAP
Create Button
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Account Group : Liabilities
Balance Sheet Account
Short Text : Retained earnings
G/L Acct Long Text : Retained earnings
Control Data Tab
√ Only balances in local crcy
√ Line item display
Sort Key : 001
Create Bank/Interest tab
Field Status Group : G001
Save
(Please turn on the hierarchy display after creating 1st
GL account)
Turning on the Hierarchy display:
Settings MenuHierarchy Display
Display accounts in navigation tree
EnterEnter
Restart the transaction using T Code /NFS00
2. Creating Second GL Account (ICICI term loan)
Select GL account ‘100100’ [Retained Earnings]
Copy button
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GL Account : 100200
Company Code : LAP
Enter
Change the Description to ‘ICICI term loan’
Save
3. Creating ICICI Current Account
Tcode : FS00
Create Button
GL Account : 200790
Company Code : LAP
Enter
Account Group : Assets
Balance Sheet account
Short Text : ICICI Current Account
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Long Text : ICICI Current Account
Control Data Tab
√ Only Balance in Local Currency
√ Line Item Display
Sort Key : 001
Create Bank/Interest Tab
√ Relevant to cash flow
 Save
4. Creating ICICI Check Deposit account
Select 200790 ICICI Current A/C
Copy Button
GL Account : 200791
Enter
Description : ICICI Check Deposit A/C
Control Data Tab:
√ Open item management
Sort Key : 000 (Assignment number)
Save
5. Creating ICICI Check Issue account
Select 200791 ICICI Check Deposit A/C
Copy Button
G/L Account : 200792
Enter
Description : ICICI Check Issue Account
Save
6. Define House Bank
SPROFinancial AccountingBank AccountingBank AccountsDefine House
Banks
TCode : FI12
Company Code : LAP
Enter
House Bank : ICICI
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Bank Country : IN
Bank Key : 345464
Enter
Create Button
Bank Name : ICICI
Street : Bank Street
City : Hyderabad
Branch : Tarnaka
Enter
Save
Continue
Double Click on Bank Accounts folder
New Entries
Account ID : ICICI
Description : ICICI Current Account
Bank Account Number : 123456
G/L : 200790
Currency : INR
Save
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2. End User
1. Posting Term loan Receipt
Path: SAP Easy AccessAccountingFinancial Accounting General
LedgerDocument EntryGeneral Posting
T Code: F-02
Document Date :14-11-2011 Type :SA CompanyCode : LAP
Posting Date :14-11-2011 Currency : INR
(Note: F4  F2 to enter today’s Date)
Pstky : 40 Account : 200791 (ICICI Check receiving
account)
Enter
Amount : 90,000
Bus Area : LANZ
Text : Term loan Receipt
PstKy : 50 Account : 100200
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Enter
Amount : * (Amount is calculated automatically)
Bus Area : LANZ
Text : + (Text is copied from previous line item)
Enter [Amount and Text will be updated automatically].
Document MenuSimulate
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Post
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Error : There is no item category ………………….
Solution: Inactivate Document splitting
Tcode : SM30
Table/View :V_FAGL_SPLIT_ACT
No Restrictions
 Maintain button
Position button
Company Code : LAP
Enter
Company Code Inactive
LAP √
Save
Continue
Re enter the document.
Info:
Posting Key Determines:
1. Which Account Type you are posting to
2. Whether Dr. or Cr side you are posting to
Ex: PKey A/C type Dr/Cr
40 GL A/C Dr
50 GL A/C Cr
The following table explains about which side to post for a particular GL account.
Assets Liabilities
Dr : Increase
Cr : Decrease
Dr : Decrease
Cr : Increase
Expenses Income
Dr : Increase
Cr : Decrease
Dr : Decrease
Cr : Increase
2. Displaying the Document
Up to General Ledger Same Path
DocumentDisplay Document
T Code: FB03
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Document Number : 100000000
Company Code : LAP
Fiscal Year : 2011
Enter
Double Click on item to display
Changing the Document:
In the same screen
Change Display/Change Mode button [ Ctrl+F1 ]
Alternatively use T Code: FB02 to change the document
3. Displaying GL Account Balances
Up to General Ledger same path
AccountDisplay Balances
T Code: FS10N
Company Code : LAP
Fiscal Year : 2011
Execute (or F8)
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4. Display or Change Line Item
Double Click on amount in debit column to display line items.
Alternatively use the following path to display or change line items
Up to Account Same PathDisplay/Change Line Items
T Code: FBL3N
Company Code : LAP
All items
Execute
Make a note of ‘St’ column . Red colour indicates open item.
Clrng doc will be blank for open items
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3. Reference Documents [Template
Docs]
Reference Documents make end-users job easy.
With Reference Documents, document entry can be faster and mistakes can be
avoided .
Sample Document If the text or amount or any other field need to be changed Eg:
Salary
Recurring
Document
If the amount is fixed and text need not be changed
Eg: Fixed Instalments,
Fixed Insurance premium
Standing orders given to bank
1. Creating Number Ranges X1, X2
SPROFinancial AccountingFinancial Accounting Global SettingsDocument
Document Number rangesDefine Document number ranges
T Code: FBN1
Company Code : LAP
 Change Intervals button
Insert Interval button
No. Year From
number.
To number
X1 2011 500000000 5000000099
Enter
No. Year From number To number
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X2 2011 5000000100 5000000199
Enter
Save
Continue button
2. Creating GL Account Rent
T Code: FS00
Change Company Code button
Company Code : LAP
Enter
Create Button
GL Account : 400600
Company Code : LAP
Enter
Account Group : Expenses
P & L statement Acct
P&L statmt acct type : X
Short Text : Rent
Long Text : Rent
Control Data Tab:
√ Line item display
Sort key : 001
Field status group : G001
Save
3. Creating GL Account Salaries
Select G/L account 400600 (Rent Account)
Copy button
GL Account : 400500
Company Code : LAP
Enter
Change Description to ‘Salaries’
Save
4. Creating Sample Document
T Code: F-01
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SAP Easy AccessAccountingFinancial AccountingGeneral Ledger  Document
Entry  Reference DocumentsSample Documents
Document Date : 15.11.2011 Type :SA CoCd : LAP
Posting Date : 15.11.2011
PstKy : 40 Account : 400500 [Salaries]
Enter
Amount : 1
Bus area : LANZ
Text : Salary Payment
PstKy : 50 Account : 200792 [Check Issue Account]
Enter
Amount : *
Bus area : LANZ
Text : +
Display Document Overview Button
Post
Note down the Document No. ( 5000000100)
5. Posting Salary Payment Using Sample Document as
Template
T Code: F-02
Document MenuPost with Reference
Document No. : 5000000100
Company Code : LAP
Fiscal Year : 2011
√ Do not propose amounts
√ Display Line Item
 Enter
Change Document Date , Posting Date Accordingly
Enter
Amount : 36000
Enter
Amount : *
Document menu Simulate
Post
Check the balance using T Code: /NFS10N
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GL Account : 400500
Company Code : LAP
Fiscal Year : 2011
Execute
6. Creating Recurring Document
T Code: FBD1
Up to General Ledger Same PathDocument EntryReference
DocumentRecurring Document
Company Code : LAP
First Run on : 18.11.2011
Last Run on : 18.10.2012
Interval in Month : 01
Run Date : 18
Document Type : SA
Currency : INR
Enter
Amount : 18000
Bus area : LANZ
Value Date : 18.11.2011
Text : Rent Payment
PstKy : 50 Account : 200792 (ICICI check issue
account)
Enter
Amount : *
Bus area : LANZ
Text : +
Display Document Overview button
Post
Note down the document No. 5000000000
7. Posting Rent Payment Using Recurring Document
T Code: F.14
Up to General Ledger Same Path
Periodic ProcessingRecurring EntriesExecute
Company Code : LAP
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Fiscal Year : 2011
Document Type : SA
Settlement Period : 01.11.2011 to 30.11.2011
Batch input session name : Rent_ Pymnt
Execute
Message: Session Rent_ Pymnt was created.
8. Processing the Session:
TCode : SM35
System MenuServicesBatch Input Sessions
Select Session ‘Rent_Pymnt’
Process Button
Process/foreground
Enter
Keep on Pressing Enter until the ‘Processing of batch input Session Completed ‘
Exit Batch Input button
Check the GL Balance using Tcode FS10N
4. Holding a Document
Scenario:
Travelling Advance 9000
Amount Returned 2000
Actual Expense that incurred 7000
1. Creating GL Account Travelling Expenses
T Code - FS00
Select GL account 400500 [Salaries]
Copy Button
GL Account : 400591
Enter
Change the Description to ‘Travelling expenses ‘
Save
2. Creating GL Account Cash
Select GL account 200790 ICICI current a/c
Copy button
GL account : 200691
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Enter
Change the Description to ‘Cash’
Save
3. Holding a Document
Tcode: F-02
Document Date:18.11.2011 Type : SA Company Code : LAP
Enter
Amount : 9000
Bus area : LANZ
Text : Travelling Advance
Enter
Amount : *
Bus area : LANZ
Text : +
Document MenuHold
Temporary Document No. : 6363
Hold document button
Converting held documents:
Error Msg : ‘Held documents must be converted; read long text’
Solution :
Tcode : SE38
Program : RFTMPBLU
 Execute
√ No termination for read error
 Execute
Msg: Held documents successfully converted
4. Posting the Held Document
Tcode: F-02
Document MenuGet Held Document
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Temporary document number : 6363
Enter
Double Click on item Travelling Exp
Change Amount to ‘7000’
Change Text to ‘Travelling Exp’
Next item button
Change the Amount to *
Text : +
Enter
Document MenuSimulate
Post
5. Parking Document
User 1 enter the Document and Park
User 2 will edit the Document and Post
Workflow : Set up is to be done by ABAP programmers . If workflow has been setup when
user 1 enters the doc and park it , automatically a msg goes to User2 . User 2 can
release/reject the doc from his/her inbox directly.
1. Parking the Document by User1
Tcode : F-02
Document Date : 18.11.2011 Type :SA Company Code: LAP
Enter
Amount : 90000
Bus area : LANZ
Text : Salary Payment
Enter
Amount : *
Bus area : LANZ
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Text : +
Document MenuPark
Message: Document 100000005 Parked
2. Posting the Document by User2
Up to Document Entry Same PathEdit or Park GL Document
Tcode: FV50
DocumentSelect Parked Document
Company Code : LAP
Fiscal Year : 2011
Continue
Edit Document If necessary.
Post
6. Month End Accrual
Salary of Nov and Rent of Nov is paid in Dec.
On Month end we generate balance sheet.
While generating Balance Sheet at the end of Nov we need to show these items in
Liabilities.
1. Creating GL Account Expenses Payable
Tcode: FS00
Select G/L account ‘100100’ Retained earnings
Copy button
GL Account : 100800
Enter
Change the Description to ‘Expenses payable’
Control Data Tab:
Create /bank /interest tab:
Field status group : G012 ie Receivables/payables clearing
Save
2. Posting Month End Provision
Tcode : F-02
Document Date : 30.11.2011(Month end date) Type : SA
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 Enter
Amount : 36000
Bus area : LANZ
Text : Salary Provision for Month of Nov
Enter
Amount : *
Bus area : LANZ
Text : +
Post
(Post one more document for Rent Provision like below)
Tcode : F-02
Document Date : 30.11.2011 Type : SA
 Enter
Amount : 18000
Bus area : LANZ
Text : Rent Provision for Month of Nov
Enter
Amount : *
Bus area : LANZ
Text : +
Post
3. Displaying Open Items
Tcode :FBL3N
GL Account : 100800
Company Code : LAP
All Items
Execute
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‘St’ column will be in red colour for open items and ‘ Clrng doc ‘column will be empty
4. Clearing Outstanding Rent
Tcode: F-07
SAP Easy AccessAccountingFinancial AccountingGeneral Ledger
Document EntryOutgoing Payments
Document Date: 1.12.2011(1st
of next month) Type :SA CoCd : LAP
Bank data
Account : 200792 Bus area : LANZ
Amount : 1
Text : Outgoing Payment
Open Item Selection
Account : 100800
Enter
Enter to ignore the wrng msg
Double click on 36000 to deselect it.
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(Deselect the items that you don’t want to clear by double clicking on amount .
Selected items will be in blue colour and Deselected items will be in black colour)
Charge of diff button
Double Click on 1.00/-
Change the amount to *
Process Open Items Button
(‘Amount entered’ should be equal to ‘Assigned’)
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Post
5. Displaying Cleared Items
Tcode : FBL3N
GL Account : 100800
Company Code : LAP
All Items
Execute
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Status is in green colour for cleared items
7. Reversing Documents
Reversing a Clearing Document: Cleared items will be reset to open items
Reversing a Normal Document: When you reverse a document a reversing document
is generated
Displaying Cleared items
Tcode: FBL3N
GL Account : 100800
Cleared items
Execute
Note down the Document No (1000000005)and Clrng doc [100000007]
1. Reversing a Clearing Document
Upto General Ledger Same path
DocumentReset Cleared items
Tcode : FBRA
Clearing Document : 1000000007
Reset cleared items button (Save button)
Resetting and revers button
Reversal Reason : 01
 Enter 3 times
2. Display item status
T Code: FBL3N
GL Account : 100800
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All items
Execute
(Document number 1000000005 should be in Open items)
3. Reversing a Normal Document
Up to Document same pathReverseIndividual Reversal
Tcode :FB08
Reversal Reason : 01
Post
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4. DataBase
DB : DB is a Set of tables
Table: Table is a combination of Rows & Columns
Rows are horizontal and Columns are vertical
Rows are also called “Records”
Columns are also Called “Fields”
Key Field
Key field is a column in which values are always unique. (Can not be repeated)
Eg :- Roll No in a class ,
Customer No in SAP system,
Vendor No in SAP system
(Roll No is unique in a class
Vendor No is unique in SAP system across company codes)
Key field combination
In a school Roll No is not enough to select the correct student.
We use both Class & Roll No combination to select the right student
Eg: Class & Roll No.(General)
CoCd, Document No &Year (SAP)
(In Tcode FB03 , You have to enter all the three inputs ie CoCd , Doc no , Year to
select the correct document )
Key fields Non key fields
Class Roll no Students
Name
Fathers
name
Fathers
phone no
city Hno
1 1 Johnson John 76678---- New york 7687-67
1 2 Laxman venkat 7676 Mumbai 7878
1 3 Venky Hari 5656 Banglore 7767
1 4 Rama Badri 6767666 Hyd 54
2 1 Rahim Ahmad 725436 Delhi 8217
2 2 Preethy Sridhar 819045 9072
2 3 Laxman --- -- -- --
Always use Key field or Key combination to select the correct record.
Non key fields take long time to select the records.
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Data Types
Transaction Data Business data
(Generated , changed on regular basis as part of business
transactions)
Master Data Vendor Master Data, GL master data, Customer master data (We
do not change often)
Displaying / Changing the Structure of Table
Tcode : SE11
SAP Easy AccessToolsABAP workbenchDevelopmentABAP Dictionary
Database table : T001
Display Button
Note the 2nd
column ie ‘Key’
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Displaying Contents of Table
Same Screen Contents button
Or
UtilitiesTable ContentsDisplay
Company Code(BUKRS) : LAP
Execute
Double Click on Company code ‘LAP’.
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Client dependent/ Client independent tables
Client Specific Data (Client dependent) Cross Client Data (Client independent )
First Field of table “MANDT”
(MANDT=Client)
MANDT IS Part of key Combination
Eg: Table T001
No “MANDT” field
Eg: Table TCURX
Cross client settings do not need
Transporting
TCode : SE11
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Database table : TCURX
Display
Make a note that there is no ‘MANDT’ field
Cross Client Settings
Ex: SPROSAP Net WeaverGeneral SettingsCurrenciesSet decimal places for
currencies
Message: ‘Caution: The table is cross-client’
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The Currency Decimals is Server level setting(Affects all clients in the server)
Finding Out Table and Field names
Tcode:F-02
Keep the cursor in ‘Document Date’ field
 F1 button
Technical information button
Note the table name ie ‘BKPF’
and Field name ie ‘BLDAT’
Double click on table name to display the table
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TCode : F-02
Document Date :
Posting Date :
Company Code : LAP1
Posting Key : 40 Account : 200691
Enter
Keep the cursor in Amount field
 F1 button on keyboard
Technical info button
Note The table name ‘BSEG’and Field Name ‘WRBTR’
Double click on table name BSEG
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Contents button
Company code(BUKRS) : LAP
Document No.(BELNR) : 010000000
Fiscal year(GJAHR) : 2011
Execute
List of Tables :
Header data Items data Open items Cleared items
GL items BKPF BSEG BSIS BSAS
Customer items BKPF BSEG BSID BSAD
Vendor items BKPF BSEG BSIK BSAK
Master data tables
General Bank details
Vendor Master LFA1 LFBK
Customer Master KNA1 KNBK
Relation ship between tables: SAP database is RDBMS.
Eg:
All address’ are stored in table ADRC.
Table ADRC is connected with other tables like LFA1, KNA1 etc
Tcode : SE11
Database table : LFA1
Display button
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Contents button
Vendor (LIFNR ) : LAPGNVNDR
Execute
Double click on LAPGNVNDR
Make note of ADRNR field ( 53445)
Open Tcode SE11 in another session.
Database table : ADRC
Display button
Contents button
ADDRNUMBER : 53445
Execute
Standard tables/ Customized tables
Standard tables Customized tables
Name starts with any character except Z and Y
Eg: T001, BKPF
Name starts Z or Y
Eg: ZT001, YBKPF
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5. Cash Journal
Cash journal is used to maintain Petty cash account , Branch level cash accounts etc
1. Settings
1. Creating GL Accounts
Tcode : FS00
Petti Cash
Select GL account 200691 Cash
Copy button
GL Account : 200692
Enter
Description : Petti Cash
Create/Bank/Interest tab:
√ Post automatically only
Save
Sales a/c
Create button
GL Account : 300510
Company Code : LAP
Enter
Account Group : Income
P&L statement acct
P & L stat acct type : X
Short Text : Sales
Long Text : Sales
Control Data Tab:
√ Line Item Display
Sort Key : 031 Customer No.
Create Bank Interest Tab:
Save
2. Define Number Range Intervals for Cash Journal
Documents
SPROFinancial AccountingBank AccountingBusiness TransactionsCash
JournalDefine Number Range Intervals for Cash Journal Documents
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Company Code : LAP
Change intervals button
No. From number To number
01 100000000 199999999
Enter
Save
Continue
3. Set Up Cash Journal
Same path
New Entries
CompanyCode CJ Number G/L Account Cur DT G/L act
LAP 1 200692 INR SA
DT Disb D.tpe :Vept D.tpe :Vept D.tpe :Cupt Doc: Cus.pt Cash journal name
- KZ KZ DZ DZ Petti Cash
Save
Create request button
Short description : CJ settings for LAP
Enter
 Continue.
4. Create, Change, Delete Business Transactions
Same Path
New Entries
Company
Code
Bus. tran
.type
G/L
Account
Cash journal business
trans.
Acct
Mod
LAP B 200790 Cash Deposit in bank √
LAP C 200790 Cash Receipt from bank √
LAP E 400591 Expenses √
LAP R 300510 Revenue -
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Save
Continue
5. Set Up Print Parameters for Cash Journal
Same Path Next line
New Entries
CoCd
Cash jour print
program
Report variant
LAP RFCASH00 DEMOEN
Save
Continue
2. End User
1. Posting Cash Journal
SAP Easy Access AccountingFinancial AccountingGeneral LedgerDocument
EntryCash Journal Posting
Tcode : FBCJ
Change Cash Journal button
Company Code : LAP
Cash journal : 1
Enter
Today button
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Cash receipts tab:
(Cash Journal do not allow –ve balances , so we post cash receipts first )
Business Transaction : CASH RECEIPT FROM BANK
Amount : 63000
Enter
Text : Cash receipt from bank
Business transaction : REVENUE
Amount : 9000
Enter
Text : Sales revenue
Business area : LANZ
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Save button (Doc. stat changes to Yellow colour)
Post button (Doc. stat changes to Green colour )
Cash payments tab:
Business Transaction : EXPENSES
Amount : 18000
Enter
Change the GL Account to ‘400600’
Text : Rent Payment
Business Transaction : CASH DEPOSIT IN BANK
Amount : 36000
Enter
Text : Cash Deposit in bank
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Save button
Post button
Displaying the Document:
Select any transaction
Follow-On docs.. button
Back button
Print Cash Journal
Print Cash Journal button
Enter to ignore the Msg.
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6. Accounts Payable
Accounts Payable is a sub ledger connected to main ledger (GL) with a reconciliation
account called Sundry creditors.
3. Settings
1. Creation of Vendor Account Groups
SPROFinancial AccountingAccounting Receivable and Accounts
PayableVendor
AccountsMaster DataPreparations for Creating Vendor Master DataDefine
Account
Groups with Screen Layout (Vendors)
New Entries
Account Group : LAGN
Name : General vendors (LAP)
Double Click on Company code data
Double Click on Account management
Reconciliation account
Save
Short description : AP settings for LAP
Enter
 Continue button
Back button
Select Account Group LAGN
Copy as button
Change Account Group to ‘LARM’
Change Name to ‘RM Vendors (LAP)’
Enter
Save
 Back button
Select Account Group LAGN
Copy as button
Change Account Group to ‘LAOT’
Change Name to ‘One time Vendors (LAP)’
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One-time account √
Enter
Save
2. Create Number Ranges for Vendor Accounts:
Same Path 11th
line
Create Number Ranges for Vendor Accounts
Insert interval button
No. From number To number Ext
XX A ZZZZZZZZZ √
Insert button
Save
Continue
(Vendor number ranges are global. Please skip this step in the lab if Num Range ‘XX’
already exists)
3. Assign Number Ranges to Vendors Account Groups
Same Path Next Line
Position button
Account Group : LA*
Enter
Group Number range
LAGN XX
LARM XX
LAOT XX
Save
Continue
4. Create Tolerance Group for Vendor Account
Up to Accounts Receivable and Accounts Payable same path
Business TransactionsOpen Item ClearingClearing DifferencesDefine tolerances
for Customers/Vendors
Company Code : LAP
Tolerance Group : Blank
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Description : Default Tgroup for LAP
Save
Continue
5. Creating Number Ranges for Document Types KA, KR,
KZ
T Code OBA7
Position Button
Document type : KA
 Enter
Double click on Document Type KA
Note down the No. Range ie 17
Back button
Double Click on Document Type KR
Back button
Double click on Document Type KZ
In the same screen ‘Number range information’ button
Company Code : LAP
Change intervals button
 Insert Interval button
15 2011 1500000000 1599999999
Enter
Insert Interval Button
17 2011 1700000000 1799999999
Enter
Insert Interval Button
19 2011 1900000000 1999999999
Enter
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Save
 Continue button
6. Creation of 2 GL Accounts
Tcode : FS00
Sundry Creditors account:
Select GL account ‘100200’ ( ICICI term loan account)
Copy button
GL Account : 100980
Enter
Change the description to ‘Sundry Creditors’
Control Data Tab
Only balances in local crcy
Recon account for acct type : Vendors
Sort Key : 012
Create/bank/interest tab
Field status group : G067 Reconciliation A/C
Save
Inventory Raw Material Account :
Select GL account ‘200691’ Cash A/C
Copy button
GL account : 200700
Enter
Change the Description to ‘Inventory RM’
Control Data Tab:
Sort Key : 012 Vendor Name
Create/Bank/Interest tab:
Relevant to cash flow
Save
4. End User
1. Creating Vendor master
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SAP Easy AccessAccountingFinancial AccountingAccounts PayableMaster
RecordsMaintain CentrallyCreate
Tcode : XK01
Vendor : LAPGNVNDR
Company Code : LAP
Enter
Name : LAP General Vendor
City : Hyderabad
Country : IN Region : 01
Next screen button 4 times (or Enter 4 times)
Recon. account : 100980 [Sundry creditors]
Sort key : 012 [Vendor name]
Cash mgmnt group : A1
Next screen button
Payt Terms : 0001
Tolerance group : Blank
Chk double inv. √
Save
2. Posting Purchase Invoice
SAP Easy AccessAccountingFinancial AccountingAccounts
PayableDocument
EntryInvoice-General
Tcode : F-43
Document Date : 24.11.2011 Type : KR Company Code: LAP
PstKy : 31 Account : LAPGNVNDR
Enter
Amount : 45000
Bus Area : LANZ
Payt Terms : 0001
Text : Purchase Invoice
PstKy : 40 Account : 200700 [Inventory RM]
Enter
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Amount : *
Text : +
Document MenuSimulate
Document MenuSimulate General Ledger
Back button
Post
3. Displaying Vendor Items
Up to Accounts Payable same path
AccountDisplay/Change Line Items
Tcode: FBL1N
Vendor account : LAPGNVNDR
Company code : LAP
All items
√ Normal items
Execute
(Red color in ‘St’ column indicates open items)
4. Out Going Payment with Clearing
Path: Up To Accounts Payable same path
Document EntryOutgoing PaymentPost
Tcode :F-53
Document Date: 25.11.2011 Type: KZ Company Code: LAP
Posting Date: 25.11.2011 Currency: INR
Bank data
Account : 200792(ICICI Check Issue ac) Business area : LANZ
Amount : 1
Open Item Selection
Account : LAPGNVNDR
Enter
Deselect the items that you don’t want to clear by double clicking on the amount.
(Selected items will be in blue colour and deselected items will be in black colour)
Double click on Amount ‘1.00’
Change the Amount to ‘ * ’
Enter
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Process Open Items button
(‘Amount Entered’ should be equal to ‘ Assigned’)
Document menu Simulate General Ledger
Back button
Post
Note: Document No. 150000000 is generated(Payment Document)
(In the next topic we are going to issue the check using the payment document
1500000000)
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7. Check Management
American English British English
Check Cheque
Check issue is possible in 3 ways
Manual Clearing and
Manual Check issue
Manual Clearing with
Check printing
Automatic Clearing and
Bulk Check printing
Covered in this chapter Covered in Chapter 11 Covered in Chapter 10
5. Settings
1. Creating Void Reason Codes
SPRO Financial AccountingAccounts Receivable and Accounts Payable
Business TransactionsOutgoing PaymentsAutomatic Outgoing Payments
Payment MediaCheck Management  Define Void Reason Codes
New Entries
Reason Void reason cde
12 Check lost by vendor
13 Stop Payment
Save
Continue
(Void Reason Code are global )
6. End User
1. Creating Check Lot(Non-sequential)
Tcode : F110
Environment MenuCheck informationNumber Ranges
Paying company code : LAP
House Bank : ICICI
Account ID : ICICI
Change Button
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Create Button
Lot number : 1
Check number : 72000
To : 72099
√ Non-sequential (For manual check issue select this field)
Short info : ICICI
Purchase date : 24.11.2011
Enter
Save
2. Issuing Manual Checks
Up to Accounts Payable same Path
EnvironmentCheck InformationCreate Manual Checks
Tcode : FCH5
Payment document no. : 1500000000
(Info : Payment doc ‘1500000000‘ has been generated in previous chapter)
Fiscal Year : 2011
House Bank : ICICI
Account ID : ICICI
Save
3. Entering Check Encashment Date
Up to Check Information same Path
ChangeAdditional Info/Cash
Tcode: FCH6
House Bank : ICICI
Account ID : ICICI
Enter
Check encashment : 27.11.2011
Save
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4. Voiding Unused Check
Up to Check information same pathVoidUnused Checks
Tcode :FCH3
House Bank : ICICI
Account ID : ICICI
Check number from : 72008
Void reason code : 06 [Destroyed / unusable]
Void button
Message: Checks 72008 to 72008 have been voided
5. Voiding Issued Check
Creating Purchase Invoice
T Code F-43
Document Date : 28.11.2011 Type : KR
Enter
Amount : 45000
Bus area : LANZ
Enter
Amount : *
Bus area : LANZ
Text : +
DocumentSimulate
Post
Outgoing Payment
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Voiding Checks:
a. Unused checkeg:Check unusable, Check lost before issuing.
b. Issued CheckEg :Check lost by vendor (We can issue a new check to the vendor)
c. Cancel paymentStop Payment(Vendor items will be reset to open items )
87

T Code F-53
Document Date : 28.11.2011 Type : KZ
Bank Data
Account : 200792 [ICICI Check Issue a/c] Business area : LANZ
Amount : 45000
Text : Outgoing payment
Open Item Selection
Account : LAPGNVNDR
Enter
Documents MenuSimulate
Post
Note down the Payment Document No. 1500000001
Issuing Manual Check
Tcode: FCH5
Fiscal Year : 2011
House Bank : ICICI
Account ID : ICICI
Save
Voiding Check
Tcode: FCH9
Upto Check Information same pathVoidIssued Checks
Paying company code: LAP
House Bank : ICICI
Account ID : ICICI
Void reason code : 12 (Check lost by vendor)
Void button
Message: Payment Document Not Reversed
Issuing New Check to Vendor
Tcode: FCH5
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Fiscal Year : 2011
House Bank : ICICI
Account ID : ICICI
Save
6. Cancel Payment
Creating Purchase Invoice
T Code F-43
Documents Date : 28.11.2011
Enter
Amount : 9000
Bus area : LANZ
PstKy : 40 Account : 200700[Inventory RM]
Enter
Amount : *
Bus area : LANZ
Text : +
Post
Outgoing Payment
T Code F-53
Document Date : 29.11.2011
Bank Data
Account : 200792 (ICICI Check Issue a/c) Business area : LANZ
Amount : 9000
Open Item Selection:
Account : LAPGNVNDR
Enter
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Post
Document No. 1500000002
Issuing Manual Check
Tcode :FCH5
Payment document no : 1500000002
Fiscal Year : 2011
House Bank : ICICI
Account ID : ICICI
Save
Voiding (Cancel Payment)
SAP Easy AccessAccountingFinancial AccountingAccounts Payable
Environment
Check InformationVoidCancel Payment
T Code :FCH8
Paying company code: LAP
House Bank : ICICI
Account ID : ICICI
Void reason code : 13 [Stop payment]
Reversal Reason : 09 [Stop Payment]
Cancel payment button
7. Displaying Check Register
T Code FCHN
Up to Check Information same path
DisplayCheck Register
Paying Company Code : LAP
House Bank : ICICI
Account ID : ICICI
With Line Item
Execute
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8. Display Check Details in Vendor Items
T Code FBL1N
Vendor : LAPGNVNDR
Company Code : LAP
All Items
 Execute
Change Layout Button
Find Button
Find : Check
Enter
Select ‘Check Encashment date’ and ‘Check no. from ‘
In the line1 column select Document Number
 Left arrow Button
Copy Button
Make a note of ‘Check No from’ and ‘Check encashment date’ columns
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8. Partial-Payment and Residual payment
Partial Payment:
Partial-Payment does not clear the invoice. Both the Invoice and the Payment entry will
be
shown in the vendor account as open items. Partial-Payment method is used when the
remaining amount is to be paid later.
Residual- Payment:
Residual-Payment clears the invoice and creates a new open item for the balance
amount.
Residual-Payment method is used when the payment made is
overpayment/underpayment
but final. The difference (residual) amount can be settled to separate GL accounts.
Reason code:
Reason code can be defined in the system to explain the reason for payment
difference.
Each Reason code can be assigned to a separate G/L account.
Settings for Residual payment
1. Creating G/L accounts
Freight Charges
T Code - FS00
Copy Button
GL Account : 400592
Enter
Change the description to ‘Freight charges ‘
Save
Commision paid
T Code - FS00
Copy Button
GL Account : 400593
Enter
Change the description to ‘Commission paid‘
Save
2. Creating Reasoncodes
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SPROFinancial AccountingAccounts Receivable and Accounts
PayableBusiness
TransactionsOutgoing paymentsManual Outgoing Payments
Overpayment/Underpayment  Define Reason Codes (Manual Outgoing Payments)
Company Code : LAP
Enter
New Entries
RCd Short text Long text C
01 Freight charges Freight charges √
02 Commission Commission √
Save
Continue
3. Define Accounts for Payment Differences
Same path Define Accounts for Payment Differences (Manual Outgoing Payments)
Tcode OBXL
Enter
Reason code √
Save
Accounts button
Reason code Account
01 400592
02 400593
Save
Continue
Enduser
Tcode : F-43
Create a purchase invoice for an amount of 63000
2. 1st
Partial Payment
Tcode :F-53
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Bank data
Account : 200792(ICICI Chck Issue ac) Business area : LANZ
Amount : 54000
Text : Partial Payment
Open Item Selection
Account : LAPGNVNDR
Enter
Partial pmt tab
Double click in Payment amount field (or Enter 54000)
(Payment amount field will be updated)
DocumentSimulate
Post
Up to Accounts Payable same path
AccountDisplay/Change Line Items
Tcode: FBL1N
Company code : LAP
All items
√ Normal items
Execute
(Both the original invoice and the payment item are shown as open items)
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4. 2nd
Partial Payment
Tcode :F-53
Bank data
Amount : 9000
Text : 2nd
Partial Payment
Open Item Selection
Account : LAPGNVNDR
Enter
Deselect other items except 63000 and 54000(if any)
(To select or deselect the items , double click on the amount.)
(Selected items will be in blue colour and deselected items will be in black colour)
DocumentSimulate
Post
Tcode : F-43
Create a purchase invoice for an amount of 36000
6. Residual Clearing(Over payment)
Tcode :F-53
Bank data
Amount : 36900
Open Item Selection
Account : LAPGNVNDR
Enter
Res. Items tab
Deselect the other items except 36000(If any)
Double click in Residual items field
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Enter to ignore the msg
(Residual items field is updated with ‘900’)
Distribute diff button
Amount RCd
600 01
300 02
Enter
Document Simulate
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Post
Tcode: FBL1N
Company code : LAP
All items
√ Normal items
Execute
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9. Down Payment made [Advance Paid]
Normal Payment Advance Payment
Purchases
Payment
Payment
Purchase
Reconciliation A/C
“Sundry Creditors”
Alternative Reconciliation A/C
“Advance Paid to Vendors“
No Special GL indicator Spl GL Indicator “A”
1. Settings
1. Creating GL Account Advance to Vendors
T Code FS00
Select GL account 100980 (Sundry Creditors )
Copy button
GL Account : 200880
Enter
Change Account group to ‘Assets’
Change Description to ‘Advance to Vendor’
Save
2. Defining Alternative Reconciliation Account
SPROFinancial AccountingAccount Receivable and Account PayableBusiness
TransactionsDown Payment madeDefine Alternative Reconciliation A/C for Down
Payments
Double click on SGL indicator “A”
Enter
Recon acct Special G/L account
100980 200880
Save
Continue
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2. Enduser
1. Posting Down Payment
PayableDocument
EntryDown PaymentDown Payment
Tcode : F-48
Document Date : 02.12.2011 Type : KZ
Vendor
Account : LAPGNVNDR Special G/L ind : A
Bank
Account : 200792 ( ICICI Check Issue A/C) Bus area : LANZ
Amount : 45000
Text : Advance to Vendor
Enter
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Amount : *
Bus area : LANZ
Text : +
Document MenuSimulate General ledger
Post
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2. Display Special GL Items
T Code FBL1N
VendorAccount : LAPGNVNDR
Company Code : LAP
All Items
Special GL Transactions
Execute
Post an Invoice for Rs.45000 using T CodeF-43
4. Clearing the invoice against the advance
Tcode : F-44
Up to Account Payable Same path
AccountClear
Account : LAPGNVNDR
Company Code : LAP
Special G/L ind : A √ Normal OI
Enter
Except Cr 45000 and Dr 45000, deselect other items [by double clicking]
Post
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√
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10. Down-payment Request
Down-payment Requests are used to display advances to be paid in cash flow
statement
Down-payment Requests are used to pay the down-payment through APP
Special GL indicator ‘F’ is used for down-payment request
Down-payment Requests are displayed as Noted items in vendor item display
1. Settings
1. Creating GL Account Down-payment request
T Code: FS00
Select GL account 100980 (Sundry Creditors A/C)
Copy Button
Enter
Change the Description to ‘Down-payment Request ‘
Save
2. Specify Alternative Reconciliation A/C
PayableBusiness
TransactionsDown Payment madeDefine Alternative Reconciliation Account for
Down
Payments
Double click on Special GL ind ‘F’
Enter
Reconciliation Account Special GL Account
100980 100881
Save
Continue
2. End User
1. Posting Down-payment Request
PayableDocument
EntryDown PaymentRequest
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Tcode : F-47
Document Date : 2.12.2011 Type : KA
Vendor
Account : LAPGNVNDR
Trg .sp .G/L ind : A
New item button
Amount : 27,000
Due on : 4.12.2011
Text : Down payment Request
Post
2. Displaying Down-payment Request ( Noted items):
T Code: FBL1N
Vendor Account : LAPGNVNDR
Company Code : LAP
All Items
√ Noted Items
Execute
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11. Automatic Payment Programme [APP]
APP is run periodically (Weekly or every 10 days or so)
APP selects the items based on specified criteria and clears them. We can manually
edit the
items.
APP can be used for the following payment modes:
1. Bulk Check Printing at our Site
2. Check Printing at Bank
3. Direct Debit
4. RTGS
5. NEFT
Payment modes are specific to country . RTGS and NEFT are payment modes available in
India . Similar payment modes may be available in other countries and APP can be used to
make payments in those modes.
Payment types 2-5 Payment type 1
Step1: Run APP
Step2: Run a customized ABAP program
which can download the details to a text file
Step3: Send the text file to the House bank
Step4: The Bank system will read the text
file and process the payments .
Step1: Run APP
Step2:Printing checks
For payment type 1 we are doing the following configuration
1. Settings
1. Creating HDFC Current Account
T Code: FS00
Select GL account 200790 (ICICI Current Account)
Copy Button
GL Account : 200770
Enter
Change the Description to ‘HDFC Current Account’
Save
2. Define House Bank (HDFC)
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T Code: F110
Environment MenuMaintain config
 House banks button
Company Code : LAP
Enter
House Bank : HDFC
Bank Country : IN
Bank Key : 345678
Enter
Create
Bank Name : HDFC
Street : Bank Street
City : Hyderabad
Branch : Tarnaka
Enter
Save
Continue
Account ID : HDFC
Description : HDFC Current Account
Bank Account No. : 39495469
G/ L : 200770 (HDFC Current A/C)
Currency : INR
Save
3. Creating HDFC Check Deposit Account
T Code: FS00
Select GL Account 200770 ( HDFC Current account)
Copy Button
GL Account : 200771
Enter
Change the Description to ‘HDFC Check Deposit account ‘
Control Data Tab
Sort key : 000 (Assignment number)
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Save
4. Creating HDFC Check Issue Account
Select GL Account 200771 (HDFC Check Deposit account)
Copy Button
GL Account : 200772
Enter
Change the Description to ‘HDFC Check issue account’
Save
5. Configuring APP
SAP Easy AccessAccountingFinancial AccountAccounts PayablePeriodic
ProcessingPayments
T Code: F110
Environment MenuMaintain Config.
T Code: FBZP
All Company codes button
New Entries
Company Code : LAP
Vendors
Sp. G/L transactions to be paid : F
Save
Continue
Paying company codes button
New Entries
Paying co. code : LAP
Forms button
Form for the Payment Advice : F110_D_AVIS
Sender Details button
Text ID : ST [Standard Text]
Letter header : F_0001_HEADER
Footer : F_0001_FOOTER
Sender : F_0001_SENDER
Save
Continue
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SAP Scripts, Smart Forms are used for printing in SAP
Standard Objects Customized Objects
Name Starts with any
charter other than ‘Z’ or ‘Y’
Ex: F110_D_AVIS
Name Starts with
‘Z’ or ‘Y’
Ex: ZF110_D_AVIS
Displaying/Changing Forms :
SAP Easy AccessToolsForm printoutSAP
ScriptsForm
Tcode: SE71
Form : F110_D_AVIS
Display Button
Enter to Ignore the Msg
Utilities MenuPrinting Test
Output Devise: LP01
Print Preview Button
Pmnt methods in country button
New Entries
Country : IN
Pymt Method : H
Description : Check
Outgoing payments
Check
√ Street ,P.O.box or P.O. Box pst code
Bank details
+91-9959765211
Info:
‘Street ,P.O.box or P.O. Box pst code’ is selected for payment type check
‘Bank details’ is selected for transfer payment modes.
108

Document type for payment : ZP
Clearing document type : ZV
Payment medium program : RFFOUS_C (Check printing program)
Name of print dataset : LIST1S
 Save
Continue
Info: Create a payment method for each of the payment types(2-5)
Pmnt methods in company code button
New Entries
Paying co. code : LAP
Pymt Method : H
Form Data button
Form for Payment Medium : F110_PRENUM_CHCK (Check printing form)
Drawer on the form
For LAIR P LTD
Authorized signatory
Save
 Continue
Bank determination button
Select Paying company code ‘LAP’
Double Click on Ranking Order folder
New Entries
PM Crcy Rank.order House bk
H INR 1 ICICI
H INR 2 HDFC
Save
Continue
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New Entries
House bank Pay. Method Currency Account ID Bank subaccount
ICICI H INR ICICI 200792
HDFC H INR HDFC 200772
Save
Double Click on Available Amounts folder
New Entries
House bank Account ID Currency Available for outgoing payment
ICICI ICICI INR 90000
HDFC HDFC INR 54000
Save
6. Creating Number Ranges for Document Types ZP & ZV
T Code: OBA7
Double click on Document Type ‘ZP’
Note down Number range ie 20
Number range information button
Company Code : LAP
20 2011 2000000000 2099999999
Enter
Save
Continue
2. End User
1. Changing Vendor Master
T Code: XK02
Vendor : LAPGNVNDR
Company code : LAP
General Data
√ Address
Company code data
√ Payment transactions
Enter
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Street : DSNR
Postal Code : 500035
Next screen button
Payment methods : H
Individual pmnt √
Save
2. Creating Pur Invoice
Tocde:F-43
Enter
Amount : 27000
Pmt Method : H
Enter
Amount : *
Text : +
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Post
Create 4 more Invoices for amount 9000, 18000, 36000, 45000
3. Down Payment Request
T Code: F-47
Create Down Payment request for amounts 9000, 18000
(Payment mthd : H
Due on : Todays date)
4. Creating Check Lots (Sequential)
T Code: F110
Environment MenuCheck informationNumber Ranges
House Bank : ICICI
Account ID : ICICI
Change button
Create button
Lot number : 2
To : 81999
Non-sequential
Shot Info : ICICI
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Enter
Save
Back Button
House Bank : HDFC
Account ID : HDFC
Change Button
Create Button
Lot number : 1
To : 81999
Non-sequential
Shot Info : HDFC
Save
5. Payment Run
T Code: F110
Run Date : 30.11.2011(Today’s date)
Identification : LAP
Parameter tab
Posting Date : 30.11.2011 Docs entered up to : 30.11.2011
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Company codes Pmt meths Next p/ date
LAP H 1.12.2011
Vendor : LAPGNVNDR
Save
Info:
Importance of Next P/Date
Run Date Next P/Date
5.5 .2011 10.5.2011
Due Date Selected for payment ?
Invoice 1 8-5-2011 Yes
Invoice 2 6-5-2011 Yes
Invoice 3 11-5-2011 No*
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*Invoice 3 is not selected for payment because it can be paid in next Payment Run(on 10-
12-2013) without becoming over due
Status tab
Proposal button
√ Start immediately
Enter
Keep on pressing Enter until status changed into “Payment proposal has been
created”
Displaying Proposal:
Edit MenuProposalDisplay Proposal
Back button
Displaying Proposal List:
Edit MenuProposalProposal listEnter
Back button
*Incase of Error
Display Proposal log button
Delete the Proposal and redo Proposal after rectifying the problem
Deleting Proposal (In case of errors):
Edit menuProposalDelete
’Yes’ button to delete`
+91-9959765211
Proposal
Run
Edit proposal
NoErr
or
Pymnt
Run
Error
Rectification
Delete
proposal
Che
ck
Transf
er
Print Checks
Run ABAP
program
and send
the text file
to bank
115

Editing Proposal:
1. Block the invoice for payment
2. Changing the bank for an item
Edit MenuProposalEdit
All accounting clerks
Enter
Double click on the item that you want to block
Again Double click on the item
Payment Block : A [Block for payment]
Enter
Back button
Double click on the item for which you want to change the bank
Again double click on item
Reallocate button
New Payment button
House Bank : HDFC HDFC
Continue
’Yes’ button to save data
Payment Run Button
√ Start Immediately
Enter
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Keep on Pressing enter until the status changed to ‘Posting orders X generated,
Posting orders X completed’
In case of error in Payment run:
Edit MenuPaymentDelete output “Yes” button
Fix the problem  Payment run(Redo)
Display vendor line items [FBL1N]
All items
Execute
6. Check Printing(Bulk)
Printout/data medium tab
Program Variant Variant
RFFOUS_C ICICI_LAP HDFC_LAP
Keep the cursor on variant ICICI_LAP
Maintain Variants button
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For All Selection Screens
Continue
Program run date : 30.11.2011
Identification feature : LAP
Paying Company Code: LAP
Payment method : H
House Bank : ICICI
Account ID : ICICI
Check lot number : 2
Print Control:
√ Print checks Printer :LP01 √ Print Immediately
√ Print payment advice notes Printer : LP01 √ Print Immediately
√ Print Payment Summary Printer : LP01 √ Print Immediately
Number of sample printouts : 0
Attributes button
Description : ICICI_LAP
Save
Back button
Keep the Cursor on variant HDFC_LAP
Maintain Variants button
House bank : HDFC
Account ID : HDFC
Remaining fields same as before
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Attributes button
Description : HDFC_LAP
Save
Back button
Save
Status tab
 Printout button
√ Start Immediately
In the Job name replace ‘?’ With ICICI_LAP
Enter
Again click on Printout button
√ Start immediately
Replace ‘?’ with HDFC_LAP
Enter
Displaying Print status :
System MenuServicesOutput control
Date Created : 30.11.2011
Execute
Double Click on Type column against Check
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Click Next Page button to see next check
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12. Manual clearing with check printing
1. Settings
Settings already done in APP
2. End User
1. Posting Pur Invoice
Tcode : F-43
Post an invoice worth 18000
Payment methd : H
2. Clearing with printing check
SAP Easy access Accounting Financial accounting Accounts payable
Document Entry  Outgoing payment Post +Print Forms
Tcode F-58
Company Code : LAP
Payment method : H
House Bank : ICICI
Printer for forms : LP01
√ Print immediately
 Enter payments button
Document Date : 1.12.2011 Type : KZ Company Code : LAP
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Amount : 1 Business Area : LANZ
Value date : Todays date
Text : Outgoing payment with check printing
Vendor : LAPGNVNDR
Process open items button
Deselect the items that you do not want to clear .
 Charge of diff button
Double click on ‘1.00’
 Amount : *
Post.
Enter
Output device : LP01
Continue
Check the print status using Tcode SP01
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13. Accounts Receivables
AR is a sub ledger connected to main ledger (GL) with a reconciliation account called
Sundry Debtors account
SD Implemented SD Not Implemented
SD is used for sale of finished goods
AR used for sale of assets, services
Account Receivable is used for all kind of sales
1. Settings
1. Creating Customer Account Groups
PayableCustomer
AccountsMaster DataPreparations for Creating Customer Master DataDefine
Account
Groups with Screen Layout [Customer]
New Entries Button
Name : General Customers [LAP]
Double Click on Company code data
Double Click on Account management
Reconciliation account
Save
Short Description : AR settings (LAP)
Enter
Continue
Back button
Select account group ‘LAGN’
Copy as button
Change Account Group to ‘LASD‘
Change Name to ‘SD Customers [LAP]’
Enter
Save
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2. Creating Number Ranges for Customer Accounts
Same Path
Create Number Ranges for Customer Accounts
Change Intervals Button
Insert Intervals Button
No. From number To number Ext
XX A ZZZZZZZZZZ √
Enter
Save
Continue
(Customer number ranges are global. Please skip this step in the lab if Num Range
already exists)
3. Assign Number Ranges to Customer Account Groups
Same Path Next Line
Position Button
Account Group : LA*
Enter
Account Group No Range
LAGN XX
LASD XX
Save
Continue
4. Creating Tolerance group for Customer Account
(Already created in AP Settings – skip this step)
5. Creation of Sundry Debtors A/C
T Code FS00
Select GL account 200790 ICICI Current Account
Copy button
GL Account : 200610
Enter
Change Description : Sundry Debtors
Control Data Tab
Recon. account for acct type : Customers
Sort key : 031 Customers
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Create/bank/interest tab
Field status group : G067 Reconciliation Account
Relevant to cash flow
Save
6. Creating Number Ranges for Document Types DR, DZ
& DA
T Code: OBA7
Double Click on Document Type DA
Note down the No. range ie 16
Back button
 Double Click on Document Type DR
Note down the NO. Range ie 18
Back button
Double Click on Document Type DZ
Number Range information button
Company Code : LAP
14 2011 1400000000 149999999
Enter
Insert Interval button again
16 2011 1600000000 1699999999
Enter
Insert Interval button again
18 2011 1800000000 1899999999
Enter
Save
Continue
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2. End User
1. Creating Customer master
T Code: XD01
SAP EASY AccessAccountingFinancial AccountingAccounts Receivable
Master RecordsMaintain CentrallyCreate
Account Group : Gen Customers (LAP)
Customer : LAPGNCUST
Company Code : LAP
Enter
Name : LAP Gen customer
Country : IN
Company Code Data Button
Recon account : 200610
Sort key : 031 Customer No.
Payment Transaction Tab:
Terms of pymt : 0001
Save
2. Posting Sales Invoice
Tcode : F-22
ReceivableDocument EntryInvoice – General
Document Date : 06.12.2011 Type : DR
PstKy : 01 Account : LAPGNCUST
Enter
Amount : 27000
Business Area: LANZ
Text : Sales Invoice
PstKy : 50 Account : 300510 (Sales a/c)
Enter
Amount : *
Business Area: LANZ
Text : +
Enter
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Document menuSimulate
Document menuSimulate General
 Back button
Post
3. Displaying Customer Items
Tcode:FBL5N
Up to Account Receivable same PathAccountDisplay/Change line items
Customer Account : LAPGNCUST
Company Code : LAP
All Items
Execute
(Red colour indicates open items)
(Display customer balances FD10N)
4. Posting Incoming Payment
Tcode : F-28
Up to Account Receivable Same path Document EntryIncoming Payments
Document Date: 06.12.2011 Type : DZ
Bank Data
Account: 200791 (ICICI Check receiving ac) Business Area : LANZ
Amount : 1
Text : Incoming Payment
Open Item Selection
Account : LAPGNCUST
Enter
(Deselect the items that you don’t want to clear by double clicking on the amount
Deselected items will be in black color)
Double click on amount ‘1.00’
Change Amount to *
Enter
Document menu Simulate General Ledger
Back button
Post
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5. Display Customer line Items
Tcode:FBL5N
Company Code : LAP
All Items
Execute
(Green colour indicates Cleared items)
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14. Down-Payments Received
Normal Advances
Sales
Payment Receipt
Payment Receipt
Sales
Reconciliation Account: Sundry Debtors Alternative Reconciliation Account :
Advance from Customer
No special GL indicator Spl GL indicator ‘A’
1. Settings
1. Creating GL Account Advance from Customers
Tcode : FS00
Select GL account 100980 (Sundry Creditors account)
Copy Button
Enter
Change Description : Advance from customers
Control Data Tab:
Recon account for acct type : Customers
Sort key : 031
Save
2. Specify Alternative Reconciliation Aaccount
SPROFinancial AccountingAccounts Receivable & Account PayableBusiness
TransactionsDown Payment ReceivedDefine Reconciliation Account for Customer
Down payments
Double click on Spl. GL ind ‘A’
Enter
Reconciliation Account Spl. GL Account
200610 100908
Save
Continue
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2. End User
1. Posting Advance Receipt from Customer
Tcode: F-29
ReceivableDocument EntryDown paymentDown payment
Document Date: 06.12.2011 Type : DZ
Post Date : 06.12.2011
Customer
Account : LAPGNCUST Special G/L ind : A
Bank
Account : 200791 ICICI Check deposit a/c Business Area: LANZ
Amount : 63000
Text : Advance from Customer
Enter
Amount : * Business Area : LANZ
Text : +
Document MenuSimulate General Ledger
Back button
Post
2. Displaying Advance Items
Tcode : FBL5N
Company Code : LAP
All items
√ Spl G/L Transactions
Execute
3. Creating Invoice
T Code : F-22
Create an invoice worth 9000
4. Converting Advance Item to Normal Item (spl GL to
Normal)
Tcode: F-39
Up to Document Entry same pathDown PaymentClearing
Document Date: 06.12.2011 Type : DA
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Posting date : 06.12.2011
Customer
Account : LAPGNCUST
Invoice Reference : Blank
Text : Advance to Normal
Process Down payments button
Transfer Posting
9000
Document MenuSimulate General ledger
Back button
Post
5. Clearing
Tcode:F-32
Up to Account Receivable Same PathAccountClear
Account : LAPGNCUST
Company Code : LAP
Deselect other items (if any) except Dr. 9000 and Cr. 9000
Post
6. Display Customer Items
Tcode: FBL5N
Company Code : LAP
All items
√ Normal Item
√ Spl. G/L Transactions
Execute
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15. Dunning
Sending Remainders to Customers or Vendors requesting the payments
Dunning level determines the format of the letter.
We are using 4 dunning levels
1. Grace Period: Items will be included in the dunning letter after the grace period
2. Dunning Interval: No. of days between two dunning levels
3. Days in Arrears: No of days that past after the due date
4. Minimum days in arrears: To start the dunning for the customer at least one item
must past the Minimum days in arrears
1. Settings
1. Define Dunning Areas
PayableBusiness TransactionsDunningBasic Settings for DunningDefine
Dunning Areas
Enter ( If any Warnings)
CoCd Area Text
LAP Blank Dunning Area for LAP
Save
Enter
Continue
2. Define Dunning Procedure
Up to Dunning same path
Dunning ProcedureDefine Dunning Procedures
New Procedure button
Dunn. Procedure : LAP1
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Name : Dunning Procedure for LAP
General Data
Dunning Interval in Days : 10
No. of dunning levels : 4
Min.days in arrears (acct) : 5
Line Item grace periods : 3
Interest Indicator : 01 Standard
Public hol . cal . ID : 01
√ Standard transaction dunning
Dunning levels button
Enter to ignore warning msg
Printing Parameters
1 2 3 4
Always Dun? √ √ √ √
Print all items √ √ √ √
Charges button
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Currency : INR
Enter
Dunn. Level From Amount Dunning Charges
1 1000 9
1 10000 18
2 1000 18
2 10000 27
3 10000 36
4 10000 45
Minimum amounts button
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Currency : INR
Enter
Dun Minimum amount
1 1000
2 1000
3 10000
4 10000
Dunning texts button
Company Code : LAP
+91-9959765211 136

Customer
Enter
New company code Button
Company Code : LAP
Enter
Company Code Separate notice for dunning level
LAP √
Save
Continue
Dunning texts button Again
Company Code : LAP
Enter
Normal Dunning Procedure Form
1 F150_DUNN_01
2 F150_DUNN_02
3 F150_DUNN_03
4 F150_DUNN_04
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Back button
 Save
2. End User
1. Changing Customer Master
Tcode: XD02
Company Code : LAP
Enter
Company Code Data button
Correspondence tab
Dunn procedure : LAP1
Save
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2. Creating Sales Invoices with various Due dates
Tcode: F-22
Document Date : 30.11.2011 (todays date)
Enter
Amount : 18000
Business Area: LANZ
Payment Terms : 0001
Baseline date : Todays date
PstKy : 50 Account : 300510 Sales
Enter
Amount : *
Business Area: LANZ
Text : +
Post
Create 5 more sales invoices in the following way
Doc Date/Posting Date/
Bline date
Payment terms
Inv1 5 days back
0001
Inv2 4 days back
Inv3 2 days back
Inv4 1 day back
Inv5 Todays date NT30
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(Inv3 & Inv4 will not be selected for dunning because the two items hasn’t passed the
grace period )
3. Checking Due Dates
T Code: FBL5N
Company Code : LAP
Open Items
Execute
Change Layout button
In the Hidden fields select ‘Arrears after net due date’
Select Net due date in Line1 column
Left arrow button
In the hidden field column select ‘Net Due date symbol’
Left arrow button
Copy Button
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+91-9959765211 141

4. Execute Dunning Procedure
Tcode :F150
Up to Accounting Receivables Same path
Periodic ProcessingDunning
Run On : 30.11.2011
Identification : LAP
Parameters tab
Dunning Date : 30.11.2011
Docmnts posted up to: 30.11.2011
Company Code : LAP
Save
Status Tab
Schedule button
Output device : LP01
Enter
Start Immediately √
Schedule button
Keep on pressing enter until status changed to ’ Dunn Selection is complete’
Dunning list button(to display items that are included in dunning)
Enter
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Back button
Dunning printout button
Output device : LP01
Continue button
Print button
Keep on pressing Enter until status change to ‘Dun Print out is complete’
Displaying print status:
System MenuServicesOutput control
Date Created : 30.11.2011
Execute
Double Click in the Type column to display the forms printed
Display or Changing the form [SE71]
SAP Easy AccessToolsForm PrintoutSAP ScriptForm
Form : F150_DUNN_01
Display button
Utilities menuPrinting testOutput deviceLP01Print
preview
(Please check the image to see the letters printed)
+91-9959765211 143

+91-9959765211 144

16. Discounts
Option 1: Automatic Discount Calculation (based on Payment terms)
Option 2: Manual Entry of Discount
1. Settings
1. Creating Payment Terms
SPROFinancial Accounting Accounts Receivable and Accounts Payable 
Business
Transactions Incoming Invoices/ Credit Memos Maintain Terms of Payments
 New Entries
Payment terms : LAP1
√ Customer
√ Vendor
Enter
Save
 Continue
+91-9959765211
Term Percentage No. of days
1 5 15
2 2 30
3 45
145

2. Creating GL account ‘Discount given’
T Code :FS00
Select GL account 400500 ( Salaries)
 Copy button
GL account : 400491
Enter
Description : Discount given
 Save
3. Define Accounts for Cash Discount Granted
Up to Business Transactions same path
Incoming Payments  Incoming Payments Global Settings Define Accounts for
Cash Discount Granted
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Chart of accounts : LACA
Enter
 Save
Account
400491
 Save
 Continue.
4. Changing Employee Tolerance group
Tcode : OBA4
Position button
Tolerance group : Blank
Company code : LAP
Enter
Double click on CoCd ` LAP’
Cash discount per line item : 5
Save
 Continue.
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2. End User
1. Posting Sales invoice (Discount calculated based on
Payment Terms)
T code : F-22
 Enter
Amount : 36000
Bus area : LANZ
Payt Terms : LAP1
Text : Sales invoice
Enter (Days/ percent will be updated )
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Enter
Amount : *
Bus area : LANZ
Text : +
Document  Simulate
Post.
2. Clearing the above invoice
Tcode: F-28
Document Date : 23.12.2011 (17 days after the inv date)
Bank data
Account : 200791 Bus area : LANZ
Amount : 1
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Text : Incoming payment
Account : LAPGNCUST
 Enter
Deselect other items except Today’s
 Charge of dif button
Double click on ‘1.00’
Change amount to ‘*’
 Document Simulate
 Double click on blue line item
Text : Discount given
 Display Document Overview button
 Post.
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3. Posting Sales inv (Manual Entry of Discount)
(Discount amount can be entered in either invoice or clearing document)
Tcode :F-22
Document Date : Today’s date
Posting Date : Today’s date
Enter
Amount : 27000
Bus area : LANZ
Payt terms : 0001 Disc amount: 200
Text : Sales invoice
Enter
Amount : *
Bus area : LANZ
Text : +
Document Simulate
Post
4. Clearing the above invoice
Tcode: F-28
Document Date : Today’s date
Posting Date : Today’s date
Bank data
Account : 200791
Amount : 1
Text : Incoming payment
Account : LAPGNCUST
Enter
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Deselect other items except today’s.
(Discount can be changed or entered here )
Charge off dif button
Double click on amount `1.00’
Amount : `*’
 Enter
Double click on blue line item
Text : Discount given
 Post.
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17. Bills of Exchange
Sales invoiceDue date 1 month
Received post dated check that can be encashed after 1 month.
Produce the check with 3rd
party (bank) and receive money from bank.
Bill Discounting:
Bank will pay you invoice amount after deducting interest for 1 month. There will be
contingent liability on us. If the customer dishonours the check contingent liability will
become actual liability.
Bills sent for Collection:
The bill amount (less collection charges) is credited only after the customer clears the
bill.
Check is one instrument of BOE .There are other instruments which can be endorsed
by
customers.
Bills of exchange receivable are managed using the special G/L method in the SAP
System
Special G/L indicator ‘W’ is used for Bills of Exchange
1. Settings
1. Creating 6 GL accounts
BOE receivable
T Code: FS00
Select G/L account 200610 (Sundry Debtors Account )
Copy Button
GL Account : 200611
Enter
Description : BOE Receivable
Save
ICICI Bill Discounting Account
Select G/L account 100800 (Expenses payable)
Copy Button
GL Account : 100801
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Enter
Description : ICICI Bill Discounting Account
Control Data tab
Sort key : 007 ( Bill/exch.due date)
Create/Bank/Interest tab
√ Post automatically
Save
BOE liability
Select G/L account 100801 (ICICI Bill Discounting Account)
Copy Button
GL Account : 100802
Enter
Description : BOE liability
Save
ICICI Bills Clearing
Select G/L account 200791 (ICICI Check deposit Account)
Copy Button
GL Account : 200793
Enter
Description : ICICI Bills Clearing
Save
Interest Paid
Select GL Account 400500 salaries
Copy Button
GL Account : 400681
Enter
Description : Interest Paid
Save
Collection charges
Select GL Account 400500 salaries
Copy Button
GL Account : 400682
Enter
Description : Collection charges
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Save
2. Define Alternative Reconciliation Account for BOE
Received
SPROFinancial AccountingBank AccountingBusiness Transactions Bill of
Exchange
TransactionsBill of Exchange ReceivablePost Bill of Exchange Receivable
Define
Alternative Reconcil.Acct for Bills/Exch.Receivable
Double Click on SGL Ind ‘ W’
Enter
Recon. acct Special G/L account
200610 200611
Save
Continue
3. Define Accounts for Bill of Exchange Transactions
Same path
Double click on Transaction ‘BIK‘ Bank collection charges
Enter
Account
400682
Save
Continue
4. Define Bank Sub Accounts
Up to Bill of Exchange Receivable same path
Present Bill of Exchange Receivable at BankDefine Banks Subaccounts
New Entries
ChAc Bank
Acct
Usage SGL
In
Customer recon.
acct
Bank sub account for
liab
LACA 200790 Discounting W 200610 100801
LACA 200793 Collection W 200610 100802
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Save
Continue
2. EndUser
1. Sales Invoice with due date 30days
Tcode: F-22
Post Date : 09.12.2011
Enter
Amount : 81000
Payt Terms : NT30
Enter
Amount : *
Text : +
Post
2. BOE Payment
T Code: F-36
ReceivableDocument
EntryBill of ExchangePayment.
Document Date : 9.12.2011 Company Code : LAP
Posting Date : 9.12.2011 Currency : INR
Incoming Payment
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SAP FI Configuration guide and enduser manual

SAP FI Configuration guide and enduser manual

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