The mobile landscape for Office 365 is vast and quickly changing. A year ago our focus was on simply getting to the cloud. Today many of us have already deployed Exchange, Skype, and SharePoint in Office 365 and are beginning to wonder what’s next as we begin to look at mobile access to Office 365.  Join this session to learn about: ·       Overview of available Office 365 Applications and real world use scenarios ·       Discussing SharePoint Responsive Design vs using an App ·       Learn about the latest offerings for Microsoft’s Enterprise Mobility & Security Suite ·       The future of mobile forms and workflow with PowerApps and Flow

1. Planning for Mobile Stephanie Donahue
Planning for mobile in Office 365

2. @StephKDonahue SPTechCon
Stephanie Donahue, Owner/President
 Over 19 years of experience in the IT
industry
 Focus
 Deployment Planning
 Information Architecture
 Governance
 User Adoption
 http://www.stephkdonahue.com
 http://www.paitgroup.com/blog
 @StephKDonahue

3. Goals for today
@StephKDonahue SPTechCon
1. Mapping real business needs to Office 365 mobile
applications
2. Understand the options for mobile access to
SharePoint Online
3. Overview of Enterprise Mobility & Security Suite
4. Power Apps and Flow – next generation of mobile
friendly forms & workflow

4. The Digital Workplace
Cloud-first, mobile-first
 Changing how companies do IT
 Changing how people work
 Work anywhere, anytime
Change is HARD!!
@StephKDonahue SPTechCon

5. Personas
@StephKDonahue SPTechCon
• Needs mobile now…
or yesterday
• Uses buzzwords like
“digital workplace”
• Just needs it to work
the first time
The Executive Plant Floor Worker Field Worker Middle Manager
• Logins are a hassle
• Manufacturing plants
are in many countries
• Work Instructions
need to be accessed
from the plant floor
• Works onsite at
construction sites
• Needs access to
images and plans
• Has access to WiFi
while onsite
• Manages a lot of
people, files a lot of
paperwork
• Wishes approvals
were easier

6. @StephKDonahue SPTechCon
The Common Arguments
We’ve established a need but….
Office 365 isn’t as secure, we have less control
Our end users won’t use all of those applications
Can we just eliminate the non-critical apps and
only publish a few?

7. @StephKDonahue SPTechCon
What we think we have
The current situation

8. @StephKDonahue SPTechCon
What we think Office 365 provides
The current situation The future?

9. @StephKDonahue SPTechCon
What we actually have
The current situation RealityThe future?

10. What Office 365 Actually provides
@StephKDonahue SPTechCon
• Active Directory Integrated Security
• Cloud based, mobile friendly
applications with centralized administration
• Additional layers of security through
• Mobile device management
• Information rights management
• Advanced Threat Protection
All under one umbrella of control and security

11. Mapping real use cases to Office 365 Applications
@StephKDonahue SPTechCon

12. Planning Deployment: Set it and forget it
@StephKDonahue SPTechCon
• Skype for Business
• Sway
• Planner – no mobile app but mobile friendly
• OneNote
Easy to Use, Easy to Deploy to Mobile

13. Planning Deployment: Light Planning
@StephKDonahue SPTechCon
• Delve – User Profiles
• OneDrive – Offline Sync, non-domain devices
• Video – SharePoint-like Security
• Yammer - Governance
‘Some’ Planning Required

14. Planning Deployment: Strategy Required
@StephKDonahue SPTechCon
• Office
• Groups
• Teams
• SharePoint
Strategy
“Once you understand how
your business works, only
then can you efficiently plan
your mobile strategy”

15. Mobile Strategy: Team Sites vs Teams vs Groups
@StephKDonahue SPTechCon
Documents w/ Conversations w/ Integration
SharePoint App Teams App Groups App

16. Responsive Sites, Modern UI, and SharePoint Apps
@StephKDonahue SPTechCon
Modern UI
• Responsive
• Easy
• Basic
Classic
• More Difficult
• Stronger Brand

17. Mobile Strategy: Team Sites vs Teams vs Groups
@StephKDonahue SPTechCon
SharePoint Team Sites Office 365 Groups Microsoft Teams
Classic Modern/
Responsive
SharePoint Site
Collection
Mobile Application
Customizations
Single Document Library
(OneDrive)
Easy and Responsive or Customized to our needs?

18. General Strategy: Team Sites vs Teams vs Groups
@StephKDonahue SPTechCon
Reminders on governance…
• SharePoint Team Sites – Best for long term collaboration
• Classic – most situations, esp. with customizations
• Modern UI –basic use only or flow integration
• Microsoft Teams – replace Slack, remember still in Beta
• Office 365 Groups – Best for temporary projects, smaller groups
• Limited to one document library
• Less structure/control

19. Responsive Sites, Modern UI, and SharePoint Apps
@StephKDonahue SPTechCon

20. The Challenge….
@StephKDonahue SPTechCon
http://www.crowdresearchpartners.com/wp-content/uploads/2016/03/BYOD-and-Mobile-Security-Report-2016.pdf

21. The Challenge….
@StephKDonahue SPTechCon
“Productivity without
compromise”
Goals: User Adoption AND Security

22. Enterprise Mobility & Security Suite
@StephKDonahue SPTechCon
Protection – Control - Visibility

23. Enterprise Mobility Suite - Protection
@StephKDonahue SPTechCon
• Single Sign On
• Multi-factor Authentication
Azure AD Premium
+ Conditional Access
+ SSO with other SaaS apps
http://bit.ly/2gFxG2X

24. Enterprise Mobility Suite - Control
@StephKDonahue SPTechCon
Prevent Data Leakage:
• Microsoft InTune
• Mobile Device Mgmt/enrollment
• Selective wipe, security policies
Control data:
• Azure Information Protection
• Data classification and protection

25. Enterprise Mobility Suite – Visibility
@StephKDonahue SPTechCon
On-Premises:
• Advanced Threat Analytics
(detect suspicious activity)
Cloud:
• Cloud App Security
(behavioral analytics)
• Azure Active Directory
Premium (Identity
protection and reporting)

26. Enterprise Mobility Suite
@StephKDonahue SPTechCon
Understanding and Leveraging
Microsoft’s Enterprise Mobility Suite
(EMS)
1. A practical breakdown of what EMS is and what it
contains
2. An analysis of how EMS tackles identity, security,
data, and device management challenges
3. Descriptions of practical solutions that can be
constructed and enhanced using EMS
@spmcdonough
Sean McDonough

27. The future for Mobile - Forms and Workflow
@StephKDonahue SPTechCon

28. The future for Mobile Forms
@StephKDonahue SPTechCon
The future is *almost* here….
PowerApps - cloud first, mobile first and….not a SharePoint tool,
it’s a tool that works with SharePoint! Also has connections into
many other cloud based systems like CRM, Azure, etc.
PowerApps is technically in production. BUT limited.
Other mobile Forms options:
• Modern UI (responsive list view – basic)
• StratusForms/jQuery/HTML

29. The future for Mobile Workflow
@StephKDonahue SPTechCon
Flow
– cloud first, mobile first (yes a workflow app!)
– built into SharePoint Modern UI
Also in production, also limited in functionality
SharePoint Designer is still your ‘go-to’ workflow tool, no mobile
Some third party tools have native apps for workflow tasks and
approvals (Nintex, K2)

30. The Story is still in progress…
@StephKDonahue SPTechCon

31. User Adoption – the typical roadmap
@StephKDonahue SPTechCon
Exchange
Online
Skype for
Business
OneDrive
SharePoint
Immediate
3 months
6 months
1 year
18 months
Mobile

32. User Adoption – A better roadmap
@StephKDonahue SPTechCon
Implement, Learn from Mistakes, Iterate, & Repeat Successes!

33. @StephKDonahue SPTechCon
Wrap up
• Map real business needs to mobile application use
• Use your information architecture to govern the way you
deploy SharePoint to mobile devices
• Protect your Intellectual Property with EM&S
• The mobile forms and workflow story is still very much in
progress…
• Follow a “user-focused” not an “application-focused” strategy
for mobile adoption

34. Thank you.
@StephKDonahue SPTechCon
8180 Corporate Park Drive, Suite 312
Cincinnati, Ohio 45242
P: (513) 719-9190
@paitgroup
linkedin.com/company/paitgroup
facebook.com/PAITgroup
www.paitgroup.com