Presentation by Y. Dul, Ukraine, (ENG) Eighth SIGMA Regional IPA Conference on Public Procurement, Montenegro, June 2018.

1. © OECD
Eighth IPA Regional Public
Procurement Conference
Introducing e-procurement in Ukraine
challenges and outcomes
Yarema Dul, Ministry of Economy and Trade, Ukraine

2. 13
March 2014
Volunteers’
team setup
April-May 2014
First search & first
concept
August, 2014
Georgians &
concept
review
February, 2015
MVP
development
& launch
September,
2014
ePlatforms &
final concept;
first “seeding”
April, 2015
Volunteers
move into
gov’t
June, 2015
First donor
support
May, 2015
MinDefence &
small
procurements’
pilot
December,
2015
New Law on
eProcurement
approval
April, 2016
Law comes
into force,
system’s
scale up
ProZorro timeline

3. Web-portal with “Google”-like search
https:www.prozorro.gov.ua

4. Hybrid system
• Cross-access
• One reduction
module
• Small fee per
bid
• Open-source

5. Private electronic platforms

6. bi.prozorro.org
Public BI module of Ukraine’s national e-procurement portal
Everybody sees everything

7. bi.prozorro.org
Public BI module of Ukraine’s national e-procurement portal
How PP data might look like

8. ProZorro covers key procedures and functionalities
eProcurement
Functionalities
Web portal
ePlanning
eRegistration
eAuthentification
eNotification
eNotices
eAccess
eSubmission/eTendering
eEvaluation
eAuction
eAwarding
ePurchasing/eOrdering
eInvoicing
eContract Management
ePayments
Procurement Procedures
Open Procedure (price & MEAT)
Competitive Dialogue
Negotiation Procedure
Framework Agreements
Dynamic purchasing system
Electronic Catalogues
available
being developed now
to be developed later

9. Increasing competition
1. Free trainings for business held by
ProZorro team
2. Dealing with businesses using various
instruments: professional call centres,
field workshops, individual support
3. Advertising campaigns in 5 regions
01 July: Zaporizhia, Mariupol, Mykolaiv,
4. Odesa, Kharkiv
– 100 boards
– campaign banner — up to 10 million
displays on popular websites
– distribution of leaflets near the
municipal, tax and other
administrative buildings

10. Professionalization
1. Education
Prozorro launched trainings for trainers
(ToT)
• 3 ToT for more than 50 trainers
• 100 free seminars for ≈ 2,500 trainees
Online knowledge base infobox.prozorro.org
• all legislative and regulatory acts available on one website
• library of typical specifications
• catalogue of self-study courses
Online courses on Coursera-type online platforms
• 3 free full interactive course for CA, business and civil activists
Launch of the professional program with KSE
• MBA-type program for professional procureres with one of leading Ukrainian
business-schools
2. Aggregation (centralization) of procurement
The first pilot CPB created, equipped with the staff and the
expertize.
• The first cumulative procedure for paper was announced

11. Key objectives
✓ Make professional and efficient procurements
✓ Create a catalogue and standard specifications and
conditions favourable for both contracting
authorities and tenderers
✓ Conduct marketing research
✓ Manage contracts in an effective manner
CPB
GOAL: introduce an efficient market-based and
professional instrument for making public procurements in
Ukraine to enable their rational aggregation.
CPO’s targets
100% cross-functional highly professional procurer
90% share of successful (with contract awarding)
procurement procedures
50 % saving of human resources and time
50% reduction of public expenditures for the
procurement of supplies, works and services
15% average saving under the awarded contracts
Professional Procurements State Institution is a legal entity that, within the framework of the pilot
project, organizes and holds procurement procedures and makes procurements under framework agreements
for the benefit of central executive bodies under the Law of Ukraine “On Public Procurement” and the
ordinance of the Cabinet of Ministers of Ukraine.
FOR THE PUBLICFOR TENDERERS
FOR CONTRACTING
AUTHORITIES
- Reduced public
expenditures
- Reduced corruption
- Better control (all
consolidated)
- Advanced centre for
introducing new
instruments and
technologies, in particular
e-procurements
- Professionalization
within the system
ADVANTAGES OF INTRODUCING A CPO
- Fewer procurement
procedures
- More attractive
volumes of
procurements
- More professional
purchaser that knows
the market well
- Long-term strategic
relations
- Simpler
procedures
- Time and money
saving
- Lower risks of
complaining, audits
and accusations of
corruption
- Delegating non-
relevant functions to
a specialized
institution

12. Specifications Libraries

13. Our aim
e-GPA is a modern and progressive e-tool in
international trade
Risk management tool

14. So, what is next?

15. Development of the system in 2018
• Framework agreements
• Electronic tender documentation
• Integration with Treasury
• Integration with State Fiscal Service
• E-Catalogues
• Call for tender from an annual plan

16. GoGlobal
• Further harmonization
with EU Directives
• Active participation in
Contracting5 initiative
(with support of OECD)
• Launch of the pilot project
on the unified notification
portal within WTO GPA
• Help the OCP to promote
OCDS around the globe
• Cross-border Public
procurement facilitation

17. The fragmentation and disunity of
information about procurement within
the GPA is one of the biggest obstacles for
business to take part in public
procurement tenders
More than
47 web
portals?!?
GPA opportunities

18. • provide additional opportunities
for business and increase fair
competition
• enhance internal statistics and
reporting systems
• ensure accessibility for analysis
and public oversight
Future vision
Unified global e-platform with information on public procurement

19. eProcurement is not a goal…
… it’s a tool.
The goals could be:
- transparency
- competition
- professionalization
- global ambition
…
eProcurement is a good first step, because you can manage the
whole ecosystem with measuring the impact.

20. THANK YOU!

21. Contacts
11
http://www.me.gov.ua
https://prozorro.gov.ua
https://www.facebook.com/mineconomdev
https://www.facebook.com/prozorro
ydul@me.gov.ua - Yarema Dul
feedback@prozorro.gov.ua