Job specification (job spec) is defined as a statement about qualification and characteristics of employee required to perform the job task in a satisfactory manner. For more information visit https://www.hrhelpboard.com/performance-management/job-specification.htm

1. Job Specification

2. Job Specification
Meaning and
Definition
Meaning-The skills,
knowledge and
abilities required to
perform a particular
job
Definition-
A statement about
qualification &
characteristics of
employee required to
perform the job in a
right way.

3. Components of Job
Specification
Educational qualification
Experience
Skills and knowledge
Characteristics and personality traits.

4.  Step- I Decide the educational qualification for the
job
 Step -II Decide the work experience and other
relevant experience required to perform the job
 Step- III Decide the skill and knowledge which is
mandatory to do the job in a right manner
 Step IV- Decide the personality traits and attributes
which are supportive for the job profile
 Step- V Verification of the draft of the job
specification from the people working in the same
domain
 Step VI Circulation of Job specification among the
HR department
Steps to Write Job
Specification

5. Purpose of Job Specification Objectives of Job Specification
 Helping candidates to decide if they are eligible
to apply for the job
 Fix the selection criteria for the recruitment
team
 Documentation about job role and skill set
required to perform the job
 To set a standardized goal for the job profile and
convey the expectation to the employee
 Underline the special skills and efforts essential
to complete the task
 Provide framework for recruitment and
selection purpose
 To minimize the resume sorting time during
recruitment process
 To compare the actual performance of the
employee with the set goal during appraisals.
Purpose and
Objectives Job
Specification

6. Disadvantages of Job
Specification
Creating job specification is a time consuming process
Job specification is relevant for some duration only, it needs to be updated with change in technology and
market scenario
It can only cover the possible type of employee required to perform the job but can’t predict them as a best fit.

7. Thank You