Created by Sara Ansari. Acknowledgements: 1. freeware for PPT background 2. free images: various online sites 3. content: literature on management: various Presented to peers of ELI Women's Colleges in 2011

1. STRATEGIES FOR EFFECTIVE
COORDINATION
ELI-WC/PD/STA_sta/Co:strategies/2011-12

2. How do you gauge success?
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ELI-WC/PD/STA_sta/Co:strategies/2011-12

3. Planning:
• First step
• More time in planning, lesser hassles in
execution, better productivity
• The BIG picture
• Interpret all information from viewpoint of
team
• predict
• Select most suitable options
• Plans B and even C 3
ELI-WC/PD/STA_sta/Co:strategies/2011-12

4. Planning: contd
• Identify and gauge Resources
• Time lines
• Standards of performance
• Criteria:
• Achievable
• Measurable
• Recording, documentation
• (after reflection / evaluation)
• Re-planning 4
ELI-WC/PD/STA_sta/Co:strategies/2011-12

5. Goals and Standards:
• Goals:
• What can be achieved?
• What conditions will prevail once it is achieved?
• A time frame for achieving this
• Resources that will be used
• Standards:
• Ongoing performance criteria
• Attendance, production, safety
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ELI-WC/PD/STA_sta/Co:strategies/2011-12

6. Open Communication:
• Information that affects team should be shared
• Use clear, unambiguous words
• Give specific examples
• Express ideas clearly
• Keep eye contact
• Do not rush into judgement
• Be an efficient listener
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ELI-WC/PD/STA_sta/Co:strategies/2011-12

7. Delegation:
• Why delegate?
• More is accomplished
• (Office) Time is utilized effectively (deadlines)
• Team feels more involved
• Better productivity
• Control is easier
• Specific responsibility & authority
• Planned delegation
• Effective use of HR
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ELI-WC/PD/STA_sta/Co:strategies/2011-12

8. Understanding Conflict :
• Productive Conflict:
• Sense of competition
• More motivation
• Exploration of new ideas
• More creativity
• Detrimental Conflict:
• Performance is interrupted
• Unhealthy work atmosphere
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ELI-WC/PD/STA_sta/Co:strategies/2011-12

9. Resolution of Conflict:
• Avoiding:
• Denial, minor issues
• Accommodating:
• Damage risk, cooperation at expense of goals
• Compromising:
• Aggressive, cooperative
• Problem Solving
• Needs of both sides addressed, mutual benefit
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ELI-WC/PD/STA_sta/Co:strategies/2011-12

10. Staff Development:
• Trainers:
• Attitude, Knowledge, Approach
• Non-threatening opportunities
• Well planned:
• Use of Profiles
• Implementation:
• Focused learning (extend deadlines, cover, etc)
• Apply training to specific tasks
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ELI-WC/PD/STA_sta/Co:strategies/2011-12

11. Staff Evaluation
• Periodic review of performance against
expectations
• Purpose: constructive
• Non-threatening / targetting
• Compliment when new skills are
incorporated.
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ELI-WC/PD/STA_sta/Co:strategies/2011-12

12. Effective Meetings:
• Purposeful
• Start and End on time
• Time limits for discussion of each point
• Agenda:
• Draft for input
• Communicate final agenda prior to meet
• Info relevant to attendees
• Announcement
• Summary: Action taken
• Meeting Minutes
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ELI-WC/PD/STA_sta/Co:strategies/2011-12

13. Time Management:
• Team:
• Different perceptions, so different strengths
and preferences
• Facilitate reaching of targets within time
allotted
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ELI-WC/PD/STA_sta/Co:strategies/2011-12

14. Time Management: contd.
• Self:
• Explore own preferences first
• Use short strategies
• Use organizers
• Collect feedback
• Announce time of availability
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ELI-WC/PD/STA_sta/Co:strategies/2011-12

15. Soft Skills:
• Perception
• Analysis, decision making
• Critical thinking
• Commitment
• Steady performance
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ELI-WC/PD/STA_sta/Co:strategies/2011-12

16. Own Development:
• Belief in growth
• Review of own practices
• Updates
• Attendance in seminars, etc
• Participation in delivery of above
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ELI-WC/PD/STA_sta/Co:strategies/2011-12

17. Thank you!
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ELI-WC/PD/STA_sta/Co:strategies/2011-12