A very important topic... I have mentioned here from its formal definition to its example. This presentation also explains the recommended format to write an effective project proposal. If any of its reader finds any point to be difficult to him/her, he/she can freely ask in comments or through inbox. Thank you :-)

2. • A practical means of doing something
• Specific goal, specific inputs,
• Defined starting point and completing time
frame
• Changes ideas/concepts into reality
consuming resources
• May be standalone or comprising other
number of projects/activities

3. • A proposal is a persuasive document
• Any proposal should reflect thoughtful
planning

4. Designing a project is a process consisting of two
elements, which are equally important and thus
essential to forming a solid project proposal:
project planning(formulation of project
elements)
proposal writing (converting the plan into a
project document)
The project proposal should be a detailed and
directed manifestation of the project design. It is a
means of presenting the project to the outside
world in a format that is immediately recognised
and accepted.

5. • A full proposal should have the following parts:
• Title Page
• Project Title
• TOC
• Abstract/Executive Summary
• Context
• Project Justification
• Problem Statement
• Priority Needs
• The proposed approach (type of intervention)

6. • The implementing organisation
• Project Aims & Objectives
• Target Group
• Project Implementation
• Budget
• Monitoring and Evaluation
• Reporting
• Management and Personnel

8. • a. Title of project in initial capital letters
• b. The sponsoring company and contact person’s
name and information
• c. Team name and individual member names
• d. Date
• e. An appropriate picture of the product, a team
logo, or both

9. • The project title should be short, concise, and
preferably refer to a certain key project result or
the leading project activity.

10. • It is useful to insert a short project summary, an
abstract or executive summary. The abstract
should include: the problem statement, the
project’s objectives, implementing organisations;
key project activities; and potentially the total
project budget. Theoretically, the abstract should
be compiled after the relevant items already
exist in their long form.

11. • This part of the project describes the social,
economic, political and culturalbackground from
which the project is initiated. It should contain
relevant data from research carried out in the
project planning phase or collected from other
sources.

12. A rationale should be provided for the project. Due
to its importance, this section is sometimes divided
into four or more sub-sections:
• Problem statement:
The problem statement provides a description of
the specific problem(s) the project is trying to
solve.
• Priority needs:
The needs of the target group that have arisen as
a direct negative impact of the problem should be
prioritised. An explanation as to how this decision

13. • The proposed approach (type of
intervention):
The project proposal should describe
the strategy chosen for solving the problem and
precisely how it will lead to improvement.
• The implementing organization:
This section should describe the capabilities of
your organisation by referring to its capacity and
previous project record.

14. • Project aims:
This information should be obtained from the
Logframe Matrix, including the project goal (a
general aim that should explain what the core
problem is and why the project is important, i.e.
what the long-term benefits to the target group
are), project purpose (that should address the core
problem in terms of the benefits to be received by
the project beneficiaries or target group as a direct
result of the project) and the outputs (i.e. results
describe the services or products to be delivered to
the intended beneficiaries).

15. • The implementation plan should describe
activities and resource allocation in as much
detail as possible. It is exceptionally important to
provide a good overview of who is going to
implement the project’s activities, as well as
when and where.
• The implementation plan may be divided into
two key elements:
• Activity plan
• Resource plan

16. The activity plan should include specific
information and explanations of each of the
planned project activities.
In general, two main formats are used to express
the activity plan: a simple table (a simple table
with columns for activities, sub-activities, tasks,
timing and responsibility in a clear and readily
understandable format) and the Gantt chart (a
universal format for presenting activities in certain
times frames, shows the dependence and
sequence for each activity.

17. The resource plan should provide information on
the means necessary to undertake the project. Cost
categories are established at this stage in order to
aggregate and summarise the cost information for
budgeting.

18. An itemized summary of an organisation’s
expected income and expenses over a specified
period of time.

19. The basis for monitoring is set when
the indicators for results are set. The project
proposal should indicate: how and when the
project management team will conduct
activities to monitor the project’s progress;
which methods will be used to monitor and
evaluate; and who will do the evaluation.

20. The schedule of project progress and financial
report could be set in the project proposal. Often
these obligations are determined by the standard
requirements of the donor agency. The project
report may be compiled in different versions, with
regard to the audience they are targeting.

21. A brief description should be given of the project
personnel, the individual roles each one has
assumed, and the communication mechanisms that
exist between them. All the additional information
(such as CVs) should be attached to the
annexes(=>added as an extra or subordinate part,
especially to a document.).

22. – Project objectives must be SMART
• S = Specific
• M = Measurable
• A = Attainable
• R = Realistic
• T = Time bound

23. • This recommended format is flexible and not
compulsory for every project proposal. Points
can be added or removed on need basis

25. Title Page

26. An online library management system web app.
Project Title

27. Introduction
Propose of the System
User friendly interface
Fast access to database
Less error
Search facility
Look and Feel Environment
Quick transaction
Objectives
Providing Solution for the Problem
More Storage Capacity
Search facility
Look and Feel Environment
Quick transaction
User friendly interface
Fast access to database
Less error
Preferred Technologies
Windows XP/7 Operating System
Technology : PHP and MYSQL
Web-Technologies : HTML ,JavaScript ,CSS Web Server : Apache 7.0
Xampp Version : Xampp1.6
Backend Database : Mysql
IDE : Notepad++
Internet Explorer 6 or 7
Software Requirement Specification
Technology : php & mysql
Web-Technologies : HTML ,JavaScript ,CSS
Web Server : Apache 3.0
Java Version : Xampp1.7.1
Backend Database : Mysql
IDE : Notepad++ 7.6
Admin Authentication
Admin Module
User Authentication
Librarian
Student Faculty
Conclusion
Future Enhancements

28. This E-library management system, that is a
proper web app. is going to change horizons of
libraries. As it is not only more convinient, due
to its flexible features but also affordable and
easily available to its multi-type audience.
Abstract/Executive Summary

29. Seeing the difficulties of book lovers who used to
go to libraries, even when they didn't wanted to,
for reading or lending books. We thought of an
idea to develop a web app. to fascilitate them.
Then, with a strong motive, we started working
over this project.

30. The project titled “Library Management System” is
Library management software for monitoring and
controlling the transactions in a library .The project
“Library Management System” is developed in php
& mysql which mainly focuses on basic operations
in a library like adding new member, new books,
and updating new information , searching books
and members and facility to borrow and return
books. “Library Management System” is a web
application designed & developed to help users
maintain and organize library. Our software is easy

31. to use for both beginners and advanced users. It
features a familiar and well thought-out, an
attractive user interface, combined with strong
searching Insertion and reporting capabilities. The
report generation facility of library system helps to
get a good idea of which are the books borrowed
by the members, makes users possible to generate
reports’ hard copy. The software Library
Management System has four main modules.

32. Insertion to Database Module – User friendly
input screen Extracting from Database module
– Attractive Output Screen Report Generation
module – borrowed book list & Available book
list Search Facility system – search for books
and members
Project Justification

33. All the manual difficulties in managing the Library
have been rectified by implementing
computerization.
Problem Statements and solution key-point

34. Propose of the system is an automated “Library
Management System”. Through our software user
can add members, add books, search members,
search books, update information, edit
information, borrow and return books in quick
time. Our system has the following advantages:
• User friendly interface
• Fast access to database
• Less error
• More Storage Capacity

35. • Search facility
• Look and Feel Environment
• Quick transaction
• More Storage Capacity
All the manual difficulties in managing the Library
have been rectified by implementing
computerization.
The Proposed Approach

36. • The objective of this application is to design a
system to maintain the information related to a
Library Management. The purpose is to
maintain a centralized repository of information
about all activities regarding a Library.
Project Aims.Objectives

37. Windows XP/7 Operating System
Technology : PHP and MYSQL
Web-Technologies : HTML ,JavaScript ,CSS
Web Server : Apache 7.0
Xampp Version : Xampp1.6
Backend Database : Mysql
IDE : Notepad++
Internet Explorer 6 or 7

38. Technology : php & mysql
Web-Technologies : HTML ,JavaScript ,CSS
Web Server : Apache 3.0
Java Version : Xampp1.7.1
Backend Database : Mysql
IDE : Notepad++ 7.6

39. Administrator Module:
Users are divided into two categories: Admin and
Librarian.
This module is used to maintain the details of users
of the project.
Monitoring & Evaluation

40. Librarian , Student , Faculty:
This module contains details about Librarian ,
Student , Faculty. Like Student name, email,
address, education details……. Here user can do
update, modify and delete. They can update
education details and Others details also.
Monitoring & Evaluation

41. This “The library Management System” has been
computed successfully and was also tested
successfully by taking “test cases”. It is user
friendly, and has required options, which can be
utilized by the user to perform the desired
operations.
The software is developed using php as front end
and mysql as back end in Windows environment.

42. The goals that are achieved by the software are:
Optimum utilization of resources.
Efficient management of records.
Simplification of the operations.
Less processing time and getting required
information.
User friendly.
Portable and flexible for further
enhancement.

43. It is not possible to develop a system that makes
all the requirements of the user. User requirements
keep changing as the system is being used.
Some of the future enhancements that can be
done to this system are:
As the technology emerges, it is possible to
upgrade the system and can be adaptable to
desired environment.
Based on the future security issues, security
can be improved using emerging technologies.
Sub admin module can be added.