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Time Management for Organizations and Their People

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Time Management for Organizations and Their People

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Time is more than money. It’s also education, progress, growth, and potential. While you can’t measure these benefits on a time card, they make all the difference in the success of your employees and your organization. Facilitating effective time management is one of HR’s most crucial duties.

Join Erin Boettge of BizLibrary and Cassie Whitlock of BambooHR as we explore time management, both how to teach sound principles to individual employees and how to remove distractions at the organizational level.

Time is more than money. It’s also education, progress, growth, and potential. While you can’t measure these benefits on a time card, they make all the difference in the success of your employees and your organization. Facilitating effective time management is one of HR’s most crucial duties.

Join Erin Boettge of BizLibrary and Cassie Whitlock of BambooHR as we explore time management, both how to teach sound principles to individual employees and how to remove distractions at the organizational level.

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Time Management for Organizations and Their People

  1. 1. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement Cassie Whitlock Director of HR BambooHR Erin Boettge Content Marketing Manager BizLibrary
  2. 2. Defining Time Management
  3. 3. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement TimeManagement: Theabilitytouseone’stime effectivelyandproductively.
  4. 4. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement HR Enables Time Management • Effective and consistent payroll • Clear policies and procedures (such as time off) • Protection from discrimination and harassment • Workplace safety
  5. 5. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement It takes up to 23 minutes to refocus after an interruption.
  6. 6. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement Poll Question: How Many Browser Tabs? A. 1-5 B. 5-10 C. 10-15 D. 15-20 E. I lost count.
  7. 7. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement There is no time management, only choice management. -KevinEikenberry
  8. 8. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement Information Overload • Concept developed in 1970 by American sociologist and futurologist Alvin Toffer • Increasing at a rapid rate • Too much information triggers panic response • Data threatens us with fear of not doing enough
  9. 9. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement A life without stress can sometimes be a life without significance. But how you interpret the body’s response makes all the difference. A lot of new research shows that it’s possible to develop your self-awareness to the extent that you can approach something in a positive way, that for another person would be negatively stressful. Another person might feel flooded or overwhelmed, but you can develop a way to approach the data in a constructive manner. -DanSiegel APlace for Stress
  10. 10. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement Can We Keep Up?
  11. 11. Time Management and Values
  12. 12. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement
  13. 13. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement Developing Values • Examine Your Mission: this is your purpose for existing as an organization (beyond money) • Develop a Vision: determine what you want to accomplish with specifics • Set Goals: complete concrete tasks to turn mission into reality.
  14. 14. Overextending leaves employees two choices: appear uncommitted, or put life into their background tabs
  15. 15. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement Karoshi: Death by Overwork A 2016 report examining karoshi cases and their cause of death found that more than 20% of people in a survey of 10,000 Japanese workers said that they worked at least 80 hours of overtime a month.
  16. 16. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement The most effective values define how you’re going to realize your vision with both aspirations and limits.
  17. 17. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement
  18. 18. Time Management Challenges
  19. 19. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement Benefits of Planning Ahead • You have a sense of what to expect tomorrow. • You sleep better without thinking about work. • It helps you to compartmentalize work and home. • You wake with a purpose, a sense of the day. You are less reactive. • You will know if you made realistic plans for the day. SOURCE: Laura Stack, Time Management: How to Control Your Day in an Uncontrollable Workplace
  20. 20. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement Benefits of Planning Ahead • You avoid the decision dilemma. These are the time gaps when you ask yourself, ”What should I do next?” • You have a clear focus, which reduces your stress level. • You enjoy family time more. You are present and focused. SOURCE: Laura Stack, Time Management: How to Control Your Day in an Uncontrollable Workplace
  21. 21. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement Meetings: Get Moving
  22. 22. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement • Provide physical space and calendar space • Communicate a clear purpose • Set an agenda • Designate someone to keep things on track • Plan time for spoken communication • Ask for and implement feedback Coordinating Meetings
  23. 23. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement Make the meeting about purpose rather than presenter.
  24. 24. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement Email: Tool, or Cruel Weapon? • Every message looks the same • Every message needs a decision • It takes time to browse the inbox • One email leads to another in a chain reaction • Each email needs an action or response
  25. 25. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement Taming Your Inbox • Schedule designated email times • Transition periods (home to work, work to lunch, work to home) are great times to do email • Close your email program and disable notifications when it isn’t time for email • Add actions from emails to your plan
  26. 26. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement Controlling Mass Emails • Comments on announcements can lead to repeated distractions • Personality emails are low priority and often serve as little more than a notification distraction • Respond directly and privately to mass emailers • Encourage the proper channels for expression
  27. 27. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement Hello, [NAME] I think it’s great that you’re [Describe the message here] Can I encourage you to use [alternate messaging method] for items like this in the future? [Alternate messaging method] is a great place to share passions, interests and group opportunities. This also allows us to be mindful of how to use our [company name] email wisely, knowing that every group email pulls the attention of the entire company. Thanks and [restate support for item that’s important to sender]! [Your email signature]
  28. 28. Balancing Your Time
  29. 29. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement Fear Of Missing Out
  30. 30. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement The Benefits of Embracing Breaks • It’s part of our physiology • Employees who take physical breaks every 90 minutes are far more productive • Breaks should include both physical and mental breaks—optimally, a break should provide both
  31. 31. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement How to Unplug • Increased connections make it harder to unplug • Options include putting away devices • This could also include turning off notifications from social media/work-related activities • Unplugging sets digital boundaries for our time
  32. 32. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement Organizational FOMO • Results in abandoned projects • Rapid changes in direction • The sense that there isn’t enough time, manpower, or innovation • Often described as “doing more with less”
  33. 33. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement Slow is Smooth, Smooth is Fast
  34. 34. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement Fixing Strategic FOMO • Teach effective time management principles • Set, track, and report goals • Review goal results from across the organization • Assess where to allocate resources • Accurate information shifts the focus from the unknown to the known, leading to confidence
  35. 35. How to Do More
  36. 36. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement Work is learning, and learning is the work. -KevinEikenberry
  37. 37. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement Micro-Learning Benefits • No cognitive overload • Observation leads to learning and mastery • Spaced intervals between videos lead to better retention of the material learned • Interleaving multiple styles increases learning • Testing (forced recall) helps increase mastery
  38. 38. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement Follow BambooHR and BizLibrary on social media: bamboohr.com/blog | bizlibrary.com/blog Thank you!
  39. 39. bamboohr.com bizlibrary.com Learning Culture and Employee Engagement BambooHR Receive a free job posting on our ATS and full HRIS for one week. We will contact everyone within the next few days to set this up. Start a free 30-day trial with BizLibrary. BizLibrary www.bizlibrary.com/free-trial Questions?

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