Time management (TM) and smart working (SW) in short time
1. definition of time management and smart working
2. why do we need time management?
3. time management process i) cost your time ii)goal setting iii) making activity logs iv)planning v) prioritizing vi) scheduling
4. management in short time
5. Alfredo Pareto
6. smart vs hard work
7. examples
8. strategies for time management and smart work
9. benefits of TM and SW
10. conclusion
3. CONTENTS.
Introduction
time management and smart working
Why do we need to TM
TM Process
TM process in short time
Alfredo Pareto Rule
Smart working
Smart working Vs Hard working
Examples
Strategies for TM and SW
Benefits of TM and SW
Consequences of TM and SW
Conclusion
4. LEARNING OUT
COMES.
After this session you will be able to:
Understand the importance of time
management
Establish priorities based upon
values and goals
Analyze and evaluate how they spend
their time
5. LEARNING OUT
COMES.
Demonstrate self-management by
setting reasonable boundaries
Learn the causes of procrastination
and discover ways to overcome it
Develop and implement a planning
system
6. WHAT IS TIME
MANAGEMENT?
“The art of arranging, organizing,
scheduling and budgeting one’s time for
the purpose of generating more effective
work and productivity is known as TIME
MANAGEMENT”
7. WHAT IS SMART
WORKING?
“working smart is working with goal in
mind, a goal that meaningful to you”
Smart working also refer being
creative and looking for other way to
get work done faster
8. WHY DO WE NEED
TIME
MANAGEMENT?
To save time
To reduce stress
To function effectively
To increase our work output
To have more control on our daily
work schedule
“THE BAD NEWS IS TIME FILES
THE GOOD NEWS IS YOU ARE THE
POLIT”
10. COST YOUR
TIME
Understand how much your time is
important
Figure out how much your time cost
and apply this to your task
Manage time efficiently
11. GOAL
SETTING
Setting life time goals help to chart
your life course and your career
path
Breakup your lifetime goal in
smaller goals
Make a daily to-do list
Revise and update your list on
daily bases and judge your
performance
13. MAKING
ACTIVITY
LOGS
Make a realistic estimate of time
spend during day on job order
Point out the critical areas
Finding the high yielding time of
our day
18. PRIORITIZING
Write down all the task you need to
complete
Break large task into their
components elements
Allocate priority from a (very
important, or an urgent) to
(unimportant, or not at all urgent)
You need to differentiate between
urgency and importance
19. PRIORITIZING
Important
activities
have an
outcome
that lead to
the
achievement
of your goal
IMPORTANT
Urgent
activities
demand
immediate
attention, and
are usually
associated
with the
achievement
of someone
else’s goals,
or with an
uncomfortable
problem or
situation that
need to be
resolved
URGENT
20. SCHEDULING
Make a realistic estimate of how
much you can do
Plan to make best use of the available
time
Reserve some contingency time to
deal with unexpected jobs
26. “IF IT'S YOUR JOB TO EAT A
FROG, IT'S BEST TO DO IT FIRST
THING IN THE MORNING. AND IF
IT'S YOUR JOB TO EAT TWO
FROGS, IT'S BEST TO EAT THE
BIGGEST ONE FIRST.”
27. ALFREDO
PARETO
80/20 RULE
IN 1979 the famous Italian
economist ALFREDO PARETO,
noticed that 80% of the Italy’s
wealth was controlled by 20% of
the population
29. ALFRED PARETO
80/20 RULE
TWO STEPS TO
TAKE
Move resources away from
the causes in the bottom
80% to the ones in the top
20%
Identify the causes
which are in the top
20%
31. SMART VS HARD
WORK
HARD WORK
Hard work would
mean spending
long hours to
complete work
without any
shortcuts. It
definitely ensures
results but the
process is long
and stressful.
SMART WORK
Smart work would
be aiming for the
same results but
with planning and
prioritization of
tasks.
34. SMART WORKER
IS……
Smart is . . .
CLEVER: showing intelligence and mental
alertness
KEEN: sharp, insightful and calculating in
business and all your dealings (activities)
LIVELY: vigorous and brisk (attitude)
showing practical intelligence and
expertise
NETWORKING : you cannot get much done
without people
RESULT-ORIENTED: having the end in
view always WORK HARD AND WORK
SMART
37. STRATEGIES FOR
TIME
MANAGEMENT
AND SMART
WORKING
GET ORGANIZED
Time is saved if you prepare your work
environment and equipment before hand
Tidy your desk, make sure your chair in the
correct position and you have all the
information you need close at hand
Having your appointment, tasks, key notes in
one place
Helps you find information faster and also
help to prevent stress
38. STRATEGIES FOR
TIME MANAGEMENT
AND SMART
WORKING IN SHORT
TIME
UTILIZED TIME GAP
Time gaps are intervals of time free of
activities e.g. gap between classes, between
meeting, waiting in car etc.
Utilize them to finish tasks that can fit in
For example
• Read up some thing
• Prepare for the upcoming activities
• Check tests/papers
41. STRATEGIES FOR
TIME
MANAGEMENT
AND SMART
WORKING
Procrastination
the action of delaying or postponing something
Avoid high priority challenging tasks
Causes
Have a doubt on your skills and resources
Do not know where to begin
Waiting for right time or right mood
Underestimate the difficulty of task
42. STRATEGIES FOR
TIME
MANAGEMENT
AND SMART
WORKING
Over come Procrastination
Recognize that you are
Procrastination
Work out why you are
Procrastination
Find out the smaller part of the
task you can do right now
Face your fear and the risks head
on
43. BENEFITS OF TIME
MANAGEMENT
AND SMART
WORKING
Fulfilment: satisfaction,
achievement in what you do
Productivity: you achieve more
output without overly exerting
yourself
Effectiveness: time, cost, results
Adding value: going the extra
mile as permitted by authority
44. CONSEQUENCES
NOT WORKING
SMART AND TIME
MANAGEMENT
Burn-out, fatigue, invariably
our health is affected
Inability to achieve our set-
goals, target etc.
Low productivity (poor value-
add)
45. CONSEQUENCES
NOT WORKING
SMART AND TIME
MANAGEMENT
Loss of self worth,
actualization
Output less than our input,
as such, our efforts are not
being maximized
46. CONCLUSION
Time management and smart
working are an essential skill that
needs to be mastered for academic
and work purposes. Analysis and
self-reflection on the existing time
management practices are a good
start in coming up with more
effective and efficient ones.
Identifying the strengths and
weaknesses will lead someone to
come up with a more workable plan
/ schedule. Further, the identified
weaknesses will help one to
develop and design more
responsive / effective time
management strategies.
47. ACTUALLY , BOTH HARD WORK
AND SMART WORK GO HAND-IN-
HAND BUT, SMART WORK IS
CONSIDERED BETTER BECAUSE IT
IS TIME SAVING, EFFICIENT IN
MONETARY TERMS AND
EFFECTIVE ALSO
CONCLUSION