1. Sina Lewis
Result driven, efficient Executive Assistant skilled in providing creative solutions
917-304-0417 • sina.lewis@gmail.com
RELATED EXPERIENCE
American Cancer Society, Inc., Atlanta, GA August 2016 - present
Executive Assistant (Contract)
Provides advanced, diverse, confidential, and specific executive level administrative support to EVP of the South Atlantic
Division of the American Cancer Society, Inc. Coordinates activities and develops strong working relationships with other
departments, team leads, divisions, volunteers, and board members to ensure the office runs efficiently. Serves as a liaison
with others inside and outside the organization on administrative matters.
Responsibilities include:
Records management, travel & T&E management, high level meeting management, in-depth document preparation,
calendar management, general correspondence and reporting, and special projects.
Viacom, Santa Monica, CA May -June 2016
Executive Assistant (Contract)
Provided support to the EVP, Original Content - MTV Networks.
 Managed complex domestic and international travel including ground transportation and hotel.
 Arranged heavy calendar and scheduling.
 Interfaced with internal and external high level executives.
 Created extensive agency and pitch contact sheets.
 Prepared and edited various documents and letters.
 Met tight deadlines in a high-pressure fast paced environment.
Prime Focus Technologies, Inc. (DAX/PFT), Los Angeles, CA Mar 2015-April 2016
Administration/Office Coordinator
Supported and managed operations for the North American arm of Prime Focus Technologies; assisting with Global
operations as needed.
Assistant to President of PFT North America
 Set up calls and meetings both domestic and international across multiple time zones.
 Coordinated daily, weekly, and monthly management meetings.
 Communicated with offices in Mumbai, Bangalore, New York, and Toronto.
 Completed special projects including complex organization charts.
Accounting
 Processed and paid vendor invoices; assisted with payment tracking.
 Entered invoices and payments into QuickBooks.
 Deposited client checks and created daily deposit report.
 Reconciled vendor statements.
 Prepared weekly unbilled report for weekly finance meetings.
 Prepared weekly billable Salesforce report for billing.
Purchasing
 Purchased IT supplies with Director approval for North America operations.
 Completed purchase orders for major supply purchases.
 Negotiated pricing and comparison shopped for all purchases.
 Prepared price comparison reports and presentations for the Operations Director.
 Created and maintained vendor relationships.

2. Office Coordination
 Coordinated and executed monthly all staff meetings across 3 locations in North America.
 Collaborated with IT to troubleshoot repairs and manage license subscriptions.
 Office maintenance including office organization and maintenance
 Ordered, organized and supervised weekly food deliveries.
 Recycled hundreds of pounds of e-waste through local recycling vendors.
 Assisted with office-wide video conference calls as needed.
 Served as receptionist to greet company guests.
 Supervised temporary employee and assisted with onboarding new employees
 Communicated with building management regarding repairs, parking and special events.
Travel
 Coordinated domestic and international travel for over 30 executives including ground
transportation, hotel accommodations, and flights.
 Coordinated and organized executives traveling to major industry conferences including Film
Festivals, Tech conferences, Internal Sales Summits and Offsite meetings.
 Effectively handled last minute changes to itineraries.
 Secured loaner cell phones for international travelers, preparing packages for local hotel pickup.
 Assisted with securing International Business Visas including preparing invitation and company
letters. Also assisted with securing US Business Visas for the Mumbai and Bangalore offices.
Event Management
 Planned and executed bi-weekly company happy hours as well as quarterly events.
 Coordinated special events including holiday parties and food drives, potlucks and various
events/celebrations across NA locations.
 Executed food orders and set up for weekly meetings and monthly all staff meetings.
American Film Institute, Los Angeles CA March – October 2014
IT Coordinator
 Provided administrative support to the Vice President of Infrastructure and the IT team.
 Developed long and short term planning skills through department project work.
 Reviewed and prepared vendor invoices and processed Purchase Orders and expense reports.
 Researched and compiled vendor bids for Infrastructure services.
 Monitored and created individual and group email accounts.
 Tracked departmental expenses and provided monthly budget reports.
 Coordinated the flow of communications and materials emanating from the office of the Vice President,
Infrastructure, including answering phones, distribution of materials and approvals.
 Managed special projects and events as assigned by the Vice President, Infrastructure.
 Coordinated the IT Help Desk to ensure all tickets and requests were completed in compliance with IT
policies.
Capital Group Companies, Los Angeles CA Feb. –Sept. 2013
Project Coordinator/Administrative Assistant (Contract)
Brought in to schedule and coordinate with all major departments in scheduling executives for company
transformation project. Continued as Administrative Assistant/Receptionist for the office services team.
 Arranged heavy calendar and scheduling.
 Produced general correspondence and reports.
 Demonstrated client and guest discretion and confidentiality.
 Created and maintained lists, files, and databases to enhance department efficiency.
 Covered heavy telephones and took accurate written messages.
 Maintained calm in a high-pressure fast paced environment.

3. Viacom International Media Networks, New York, NY January – Octoer 2012
Executive Assistant (Contract)
Provided executive support for the Senior Vice President and General Manager of the Paramount Channel and BET
International.
 Managed complex domestic and international travel including ground transportation and hotel.
 Supervised, coordinated and prepared arrangements for global team travel to and from the BET Awards.
 Coordinated with various departments to execute department events and celebrations.
 Researched ratings and viewing data for channel analysis.
 Reconciled and submitted expenses in multiple currencies.
 Met tight deadlines in a high-pressure fast paced environment.
Jefferies and Co., Inc. New York, NY Oct. 2007- Dec. 2011
Compliance Assistant
Provided administrative support for the Managing Director of Compliance and six Senior Vice Presidents of independent,
full-service securities and investment banking firm serving companies and their investors globally.
 Proofread legal documents, executive correspondence, newsletters and employee documents for
accuracy, completeness and conformity to guidelines.
 Managed confidential client and employee account statements.
 Composed departmental reports, correspondence, memos, forms, agendas, and directories.
 Composed 407 Letters including Authorization and Coding for employee accounts.
 Retrieved trade confirms and account statements from Postedge database.
 Organized over 1,000 employee account statements and confirms per month.
 Provided guidance as necessary on compliance and regulatory issues.
MM Degree: Music
Bob Jones University, Greenville, SC
BA Degree: Communications and Music (Double Major)
University of Michigan, Ann Arbor, Michigan