SkimaTalk Official Course

1. SkimaTalk Official Course
Business English for Intermediate Learners
Lesson 22 : Scheduling a Meeting

2. 2
Today’s Topics
1. Calling to Schedule a Meeting
2. Asking for Additional Information

3. 3
Exercise 1: Dialogue Practice
Dialogue: Calling a potential client
A
Hello Mr. Johnson. This is Laura King from XYZ Inc. We met at the
conference last week?
B Yes, hello! It’s good to hear from you again. How are you?
A
I’m doing well. I’d like to know if we can schedule that meeting that
we talked about. I’m looking forward to learning more about your
projects and seeing how we can work together.
B That sounds great. Does Monday at 11:30 work for you?
A Monday at 11:30 suits me. I’ll pencil it in.
B OK. I’ll mark it on my calendar. See you then!
Read the dialogue with your teacher. Student: A / Teacher: B

4. 4
Change the words in [brackets] and
read each sentence.
Practice
1
Does [next Wednesday] at [three o’clock]
work for you?
2 [Friday] at [ten] suits me.
3 I’ll pencil it in.
Pronounce the phrases.
Useful Phrases
1 Does ~ at ~ work for you?
2 ~ at ~ suits me.
3 I’ll pencil it in.
Exercise 2: Phrase Practice

5. 5
Exercise 3: Discussion
Ask and answer questions about today’s topic.
• Do you often have to schedule meetings over the phone? What
information do you ask for?
• Where are meetings usually held in your culture? Is it more
common to meet at the office or in a restaurant/café?
• What is usually discussed in the meetings you attend?

6. 6
Today’s Topics
1. Calling to Schedule a Meeting
2. Asking for Additional Information

7. 7
Exercise 4: Dialogue Practice
Dialogue: Asking for additional information over the phone
Read the dialogue with your teacher. Student: A / Teacher: B
A
Thank you for agreeing to schedule a meeting with me. Are
you available on Tuesday at 2:00?
B
Let me see… I’m sorry, but I won’t be able to make it then.
How about in the afternoon on Thursday?
A Sure. Is 3:00 okay?
B
Yes, that works for me. Would you like to meet here in our
offices?
A
Definitely. So just to confirm, Thursday at 3:00 in your office?
We can discuss the project for next quarter.
B Perfect. See you then.

8. 8
Change the words in [brackets] and
read each sentence.
Practice
1
I’m sorry but I won’t be able to make it
[on Friday].
2 How about [in the morning on June 6th]?
3 Yes, [Wednesday at 8:30] works for me.
Pronounce the phrases.
Useful Phrases
1 I’m sorry, but I won’t be able to make it ~
2 How about ~ ?
3 Yes, ~ works for me.
Exercise 5: Phrase Practice

9. 9
Exercise 6: Discussion
Ask and answer questions about today’s topic.
• Is it impolite in your culture to reschedule or make changes to a
meeting that has already been set? Have you ever had to reschedule a
meeting?
• What are some of the complications that can arise when arranging
meetings with international colleagues or clients?
• Do you find it difficult to schedule meetings over the phone in English?
Why or why not?

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End of Lesson
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